Moline City Council met March 6.
Here is the agenda provided by the Council:
Call to Order
Pledge of Allegiance
Invocation – Alderman Potter
Roll Call
Consent Agenda:
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes & Appointments Made:
Committee-of-the-Whole and Council meeting minutes of February 27, 2018, and appointments made during Committee-of-the-Whole on March 6, 2018.
Second Reading Ordinances:
1. Council Bill/General Ordinance 3006-2018
An Ordinance amending Chapter 11, “Fire Prevention And Protection,” of the Moline Code of Ordinances, by repealing Section 11-3106, “Costs And Penalties,” in its entirety and enacting in lieu thereof one new Section 11-3106, “Costs And Penalties,” relating to the same subject matter.
Explanation: The City has a “Spiller Pays Ordinance” that sets forth the procedures for handling incidents involving the release of hazardous materials that occur within the City. For large scale incidents, members of Mutual Aid Box Alarm System (“MABAS”) 43 provide mutual aid and respond to such incidents. MABAS 43 seeks to streamline billing and collection of costs and penalties for hazardous materials incidents involving responding MABAS agencies. This Ordinance would amend the cost and penalties provision of the current Ordinance to provide for the MABAS fee schedule to be imposed where applicable and to adopt the existing MABAS fee schedule for hazardous materials incidents. Additional documentation attached.
Fiscal Impact: To be determined
Public Notice/Recording: n/a
Resolutions
2. Council Bill/Resolution 1035-2018
A Resolution authorizing the Mayor and City Clerk to execute an Agreement between the City of Moline and RATIO Architects Inc., for Planning Services regarding the Avenue of the Cities Corridor Plan.
Explanation: The Avenue of the Cities Corridor Plan will emphasize multi-modal functionality, economic viability, ADA accessibility, urban design, and integration with the community’s existing transportation system and neighborhood framework throughout the Avenue of the Cities/23rd Avenue corridor running from Moline’s border with Rock Island to Moline’s border with East Moline. The cost is estimated to be $100,000. The City of Moline will be responsible for $20,000 of that cost which was included in the 2018 budget. Additional documentation attached.
Fiscal Impact: -$20,000 from 010-0715-463.03-22
Public Notice/Recording: n/a
3. Council Bill/Resolution 1036-2018
A Resolution authorizing the Mayor and City Clerk to execute an Agreement with CDM Smith Inc., in the amount of $79,815, for professional engineering services associated with analysis of the drinking water treatment operations in order to optimize finished water chemistry for corrosion control.
Explanation: Staff has taken a comprehensive look at the discoloration problem in an attempt to determine whether the problem can be solved using a treatment solution rather than rehabbing or replacing the associated cast iron water mains. Staff’s review included a detailed study of the treatment process and finished water from a biological perspective. The process and finished water was also considered from a chemical stability standpoint.
Staff has determined that partnering with CDM Smith Inc., to perform a detailed study of the treatment process is necessary in order to identify process enhancements required to achieve optimal finished water quality stability parameters. Additional documentation attached
Fiscal Impact: Funds are available in Water Reserves
Public Notice/Recording: n/a
Omnibus Vote
Non - Consent Agenda
Resolutions:
4. Council Bill/Resolution 1037-2018
A Resolution authorizing the Mayor and City Clerk to execute an Agreement for Residential Single-Stream Curbside Recyclable Waste Services with Midland Davis Corporation for the amount of $6,232,152 and authorizing the Municipal Services General Manager to purchase recycling carts by the method that is most advantageous to the City.
Explanation: The current Agreement for Curbside Recyclable Waste Services with Midland Davis Corporation will expire March 31, 2018. The terms of said Agreement shall be for 10 years beginning April 1, 2018, and ending March 31, 2028. The Agreement adds glass and aseptic packaging to the City’s current single-stream recycling program and provides every residential property with one (1) ninety-five (95) gallon collection cart. Bids were opened and publicly read on January 10, 2018, with the following results: Midland Davis Corporation, $7,369,752 and Republic Services, $7,520,488. Midland Davis Corporation submitted the lowest responsive and responsible bid.
After reviewing the bid, staff has determined it would be most advantageous to the City to maintain ownership of the recycling carts. After deducting Midland’s cost for purchasing the carts in the amount of $1,137,600, the total amount of their bid is $6,232,152. Municipalities are eligible to apply for the Closed Loop Fund Grant that provides 0% financing specifically for recycling programs. If the City secures the Closed Loop Fund Grant, the cost to purchase carts at 0% financing is $842,000. If the City does not secure the grant and purchases carts through a bank loan at 3.055% financing, the cost is $978,220.
Fiscal Impact: $477,200 is budgeted in #449-0845-432.04-27,
Other Contractual Service with remainder available in Sanitation Fund Reserves.
Public Notice/Recording: n/a
5. Council Bill/Resolution 1038-2018
A Resolution approving the remote electronic attendance of Aldermanat-Large Sonia Berg, at the Committee-of-the-Whole and City Council meetings of March 6, 2018, due to her travel out of town as part of her current employment.
Explanation: Section 2-2200(e) of the Moline Code of Ordinances provides that any member of the City Council may attend and participate in any open or closed meeting of the City via electronic attendance provided that such attendance is in compliance with the rules set forth within said section and any other applicable laws. Alderman-at-Large Sonia Berg, (“Berg”) will be traveling out of town for purposes of her employment on March 6, 2018. Pursuant to Section 2-2200(e), absence due to employment purposes meets one of the prerequisites under which electronic attendance is allowed. A quorum must also be established and physically present at the meeting site following the roll call for each meeting to allow the electronic attendance to proceed at the meeting. During Berg’s remote electronic attendance, she shall be allowed to participate in the same capacity as those City Council members physically present at the meetings.
Fiscal Impact: n/a
Public Notice/Recording: n/a
Miscellaneous Business (if necessary)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4604
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