City of Moline Committee of the Whole met March 6.
Here is the minutes provided by the Committee:
Present: Mayor Stephanie Acri (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)- appeared electronically
Absent: Alderman David Parker, Jr. (Ward 2)
Staff: Doug Maxeiner, City Administrator
Maureen Riggs, City Attorney
Janine Hollembaek Parr, City Clerk
Amy Saunders, Deputy City Clerk
Lori Wilson, Parks Recreation Director
Don Goff, Information Technology Manager
John Hitchcock, Chief of Police
Jeff Snyder, Fire Chief
Scott Hinton, City Engineer
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
K.J. Whitley, Community Development Manager
Rodd Schick, Municipal Services General Manager
Brian Johnson, Police Captain
Jeremy Weeks, Police Lieutenant
Jason Smith, Police Sergeant
Tony Loete, Utilities General Manager
Police Personnel
Others: Gerold Shelton, The Dispatch
Julia Meyer, President NAWIC
Amy Simler, NAWIC
Mitch Davis, Midland Davis Corporation
Michael Davis, Midland Davis Corporation
Friends & Family of Police Promotional Personnel
Members of the Press
Mayor Acri called the meeting to order at 6:00 p.m. in Council Chambers.
Oaths of Office:
Oath of office for promotional appointment of Brian D. Johnson to the rank of Police Captain effective March 1, 2018.
Oath of office for promotional appointment of Jeremy R. Weeks to the rank of Police Lieutenant effective Oath of office for promotional appointment of Jason J. Smith to the rank of Police Sergeant effective March 1, 2018.
Proclamation:
A Proclamation from the National Association of Women in Construction (NAWIC) to declare March 4-10, 2018, as “Women in Construction (WIC) Week.”
Questions on the Agenda:
There were no questions.
Agenda Items:
1. A Resolution approving the remote electronic attendance of Alderman-at-Large Sonia Berg, at the Committee-of-the-Whole and City Council meetings of March 6, 2018, due to her travel out of town as part of her current employment. Maureen Riggs, City Attorney, explained that Section 2-2200(e) of the Moline Code of Ordinances provides that any member of the City Council may attend and participate in any open or closed meeting of the City via electronic attendance provided that such attendance is in compliance with the rules set forth within said section and any other applicable laws. Alderman-at-Large Sonia Berg, (“Berg”) will be traveling out of town for purposes of her employment on March 6, 2018. Pursuant to Section 2-2200(e), absence due to employment purposes meets one of the prerequisites under which electronic attendance is allowed. A quorum must also be established and physically present at the meeting site following the roll call for each meeting to allow the electronic attendance to proceed at the meeting. During Berg’s remote electronic attendance, she shall be allowed to participate in the same capacity as those City Council members physically present at the meetings. This item also appeared on the City Council Agenda on March 6, 2018, under “Items Not on Consent.” A motion was made by Alderman Wendt to approve. Seconded by Alderman Potter. Motion passed unanimously. City Attorney Maureen Riggs explained that in the future electronic attendance items will appear on the Committee-of-the-Whole agenda only and no Council Bill is necessary.
2. A Resolution authorizing the Mayor and City Clerk to execute an Agreement for Residential Single- Stream Curbside Recyclable Waste Services with Midland Davis Corporation for the amount of $6,232,152 and authorizing the Municipal Services General Manager to purchase recycling carts by the method that is most advantageous to the City. Rodd Schick, Municipal Services General Manager, stated that the current Agreement for Curbside Recyclable Waste Services with Midland Davis Corporation will expire March 31, 2018. The terms of said Agreement shall be for 10 years beginning April 1, 2018, and ending March 31, 2028. The Agreement adds glass and aseptic packaging to the City’s current single-stream recycling program and provides every residential property with one (1) ninety-five (95) gallon collection cart. Bids were opened and publicly read on January 10, 2018, with the following results: Midland Davis Corporation, $7,369,752 and Republic Services, $7,520,488. Midland Davis Corporation submitted the lowest responsive and responsible bid.
After reviewing the bid, staff has determined it would be most advantageous to the City to maintain ownership of the recycling carts. After deducting Midland’s cost for purchasing the carts in the amount of $1,137,600, the total amount of their bid is $6,232,152. Municipalities are eligible to apply for the Closed Loop Fund Grant that provides 0% financing specifically for recycling programs. If the City secures the Closed Loop Fund Grant, the cost to purchase carts at 0% financing is $842,000. If the City does not secure the grant and purchases carts through a bank loan at 3.055% financing, the cost is $978,220. This item also appeared on the City Council Agenda on March 6, 2018, under “Items Not on Consent.” A motion was made by Alderman Turner to approve. Seconded by Alderman Potter. Alderman Waldron provided a single-page handout from the Scott Area Recycling Center of First Year Savings, for the period 8/1/16 – 7/31/17, showing the Cities of Bettendorf and Davenport’s recycling revenue. See attached. Motion failed on roll call with the following vote: ayes: Aldermen Potter and Turner; nays: Rodriguez, Wendt, Schoonmaker, Waldron and Berg.
3. A Resolution authorizing the Mayor and City Clerk to adopt the City of Moline Community Development Block Grant Program Policies and Procedures Manual Amendment to Section II(A), “Introduction.” K.J. Whitley, Community Development Manager, shared that on February 26, 2018, the Citizens Advisory Council on Urban Policy approved one key amendment to the current Manual with a recommendation to City Council for approval. This amendment is necessary to continue to adhere to the established regulatory policies as outlined in Title 1 of the Housing and Community Development Act of 1974 as amended. A motion was made by Alderman Turner to approve. Seconded by Alderman Potter. Motion passed unanimously.
4. A Resolution authorizing the Mayor and City Clerk to execute two surrounding property owners consent forms granting the City’s consent for a Class A Restaurant liquor license to be issued for 4530 River Drive, Moline. Maureen Riggs, City Attorney, stated that Hollie Bedford wishes to apply for a Class A liquor license for a business to be located at 4530 River Drive, Moline, the former Doug’s Heating & Air Conditioning location. Pursuant to Section 4-3202(a) of the Moline Code of Ordinances, no liquor license of any class, except a special event license, shall be issued unless consents from a majority of the surrounding property owners are obtained. This surrounding area includes property owners within a 150 foot radius from the center of the front of the premises, and, if the property abuts a residentially zoned parcel or parcels, the consent of the majority of the residential property owners within a 500 foot radius from the building for which the license is sought. The total number of surrounding properties is 34; the number of consents required is 18.
The City owns two surrounding properties as shown on the attached map; they are parcel number 08-2644-A, 4101-4801 River Drive/Ben Butterworth Parkway; and parcel number 08-1558-A, Ben Butterworth Parkway. A motion was made by Alderman Rodriguez to approve. Seconded by Alderman Schoonmaker. Upon discussion, Alderman Schoonmaker made a motion to table this item until such time as the ordinance is amended to provide that property consents are necessary for an existing location if a change in liquor license classification is sought. Seconded by Alderman Wendt. Motion to table passed unanimously.
5. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Langman Construction Inc., for Project #1284, 32nd Street Reconstruction, 15th – 18th Avenue. Scott Hinton, City Engineer, indicated that bids were opened and publicly read on February 13, 2018, for Project #1284, with the following results:
$531,339.50 Langman Construction Inc.
$540,994.26 Law Excavating Inc.
$547,447.25 Walter D. Laud Inc.
$579,040.25 Brandt Construction Co.
$584,592.00 Valley Construction Co.
$595,140.00 Miller Trucking & Excavating
$608,182.80 McCarthy Improvement Co.
$659,359.05 Fischer Excavating Inc.
Langman Construction Inc., submitted the lowest responsible and responsive bid. The budgeted $35,000 WPC funds include $25,000 for lining the sanitary sewer. The lining work is not included in this contract, but will be included in the annual lining contract. A motion was made by Alderman Potter to approve. Seconded by Alderman Waldron. Motion carried with Alderman Schoonmaker abstaining for business reasons.
6. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Needham Excavating for Project #1283, 11th Street Reconstruction, 19th – 23rd Avenue. Scott Hinton, City Engineer, shared that bids were opened and publicly read on February 13, 2018, for Project #1283, with the following results:
$1,342,683.20 Needham Excavating
$1,374,612.65 Langman Construction Inc.
$1,396,836.80 Centennial Contractors
$1,482,941.50 Valley Construction Co.
$1,604,247.25 McCarthy Improvement Co.
$1,604,621.85 Brandt Construction Co.
$1,618,230.25 Fischer Excavating Inc.
Needham Excavating submitted the lowest responsible and responsive bid. Project #1283 is a two-year project. Funds will be budgeted in the 2019 Infrastructure Improvement Plan for work to be completed in 2019. A motion was made by Alderman Wendt to approve. Seconded by Alderman Turner. Motion passed unanimously.
7. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Patriot Pavement Maintenance for Project #1290, 2018 Joint and Crack Sealing Program. Scott Hinton, City Engineer, indicated that bids were opened and publicly read on February 13, 2018, for Project #1290, with the following results:
$68,550.00 Patriot Pavement Maintenance
$70,900.00 Denler Inc.
$96,000.00 Centennial Contractors
Patriot Pavement Maintenance submitted the lowest responsible and responsive bid. A motion was made by Alderman Potter to approve. Seconded by Alderman Wendt. Motion passed unanimously.
8. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Tri City Blacktop Inc., for Project #1291, 2018 Sealcoat Program. Scott Hinton, City Engineer, stated that bids were opened and publicly read on February 20, 2018, for Project #1291, with the following results:
$103,350.00 Tri City Blacktop Inc.
$114,167.50 Brandt Construction Co.
Tri City Blacktop Inc., submitted the lowest responsible and responsive bid. A motion was made by Alderman Wendt to approve. Seconded by Alderman Turner. Motion passed unanimously.
9. Other- City Engineer Scott Hinton explained the City’s plan to reconstruct the alley at the intersection of Avenue of the Cities and 19th Street for three reasons: the alley was in the infrastructure program for this year; the concrete alley is broken and holds water; a right-of-way goes into a church-owned parking lot, and the intent was to work with the church to widen the alley so there would be a two-way street in and out of the parking lot. City Engineer Hinton recommended that the City suspend the plan for two reasons: the City’s work on the alley last fall, meant to be a band-aid, looks good enough that replacement would not be considered; and the church owns 6 of 10 houses there with plans to obtain the remaining four, remove them all, and make the land part of their parking lot. It, therefore, does not make sense to widen that part of the alley. City Engineer Hinton’s recommendation is that the City instead eliminate a problem at 4th avenue to 5th avenue between 52nd and 53rd streets. There are 13 residential properties and two businesses at this location where water runs downhill and pools. The recommendation is to reconstruct said alley to include a storm sewer to catch the water. A motion was made by Alderman Schoonmaker to approve. Seconded by Alderman Potter. Motion passed unanimously.
Public Comment:
There was no public comment. The meeting adjourned at 6:42 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4631
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