Moline City Council met March 13.
Here is the agenda provided by the Council:
Call to Order
Pledge of Allegiance
Invocation – Alderman Turner
Roll Call
Consent Agenda:
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes:
Committee-of-the-Whole and Council meeting minutes of March 6, 2018.
Resolutions:
1. Council Bill/Resolution 1039-2018
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Needham Excavating for Project #1283, 11th Street Reconstruction, 19th– 23rd Avenue.
Explanation: Bids were opened and publicly read on February 13, 2018, for Project #1283 with the following results:
$1,342,683.20 Needham Excavating
$1,374,612.65 Langman Construction Inc.
$1,396,836.80 Centennial Contractors
$1,482,941.50 Valley Construction Co.
$1,604,247.25 McCarthy Improvement Co.
$1,604,621.85 Brandt Construction Co.
$1,618,230.25 Fischer Excavating Inc.
Needham Excavating submitted the lowest responsible and responsive bid. Project #1283 is a two year project. Funds will be budgeted in the 2019 Infrastructure Improvement Plan for work to be completed in 2019. Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Account; Budgeted; As-Bid;
Utility Tax 260,000.00 628,942.10 510-9965-438.08-10
Water 150,000.00 267,604.70 310-1716-434.08-45
WPC 190,000.00 321,411.65 320-1840-433.08-30
Storm 75,000.00 124,724.75 330-1971-433.08-35
$675,000.00 $1,342,683.20
Public Notice/Recording: n/a
2. Council Bill/Resolution 1040-2018
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Patriot Pavement Maintenance for Project #1290, 2018 Joint and Crack Sealing Program.
Explanation: Bids were opened and publicly read on February 13, 2018, for Project #1290 with the following results:
$68,550.00 Patriot Pavement Maintenance
$70,900.00 Denler Inc.
$96,000.00 Centennial Contractors
Patriot Pavement Maintenance submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Account; Budgeted; As-Bid:
CIF 75,000.00 68,550.00 510-9957-438.04-25
Water 310-1716-434.08-45
WPC 320-1840-433.08-30
Storm 330-1971-433.08-35
$75,000.00 $68,550.00
Public Notice/Recording: n/a
3. Council Bill/Resolution 1041-2018
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Tri City Blacktop Inc. for Project #1291, 2018 Sealcoat Program.
Explanation: Bids were opened and publicly read on February 20, 2018, for Project #1291 with the following results:
$103,350.00 Tri City Blacktop Inc.
$114,167.50 Brandt Construction Co.
Tri City Blacktop Inc. submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Account; Budgeted; As-Bid:
CIF 100,000.00 103,350.00 510-9957-438.04-25
Water 310-1716-434.08-45
WPC 320-1840-433.08-30
Storm 330-1971-433.08-35
$100,000.00 $103,350.00
Public Notice/Recording: n/a
4. Council Bill/Resolution 1042-2018
A Resolution authorizing the Mayor and City Clerk to adopt the City of Moline Community Development Block Grant Program Policies and Procedures Manual Amendment to Section II(A), “Introduction.
Explanation: On February 26, 2018, the Citizens Advisory Council on Urban Policy approved one key amendment to the current Manual with a recommendation to City Council for approval. This amendment is necessary to continue to adhere to the established regulatory policies as outlined in Title 1 of the Housing and Community Development Act of 1974 as amended. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: n/a
Omnibus Vote
Non - Consent Agenda
Resolutions
5. Council Bill/Resolution 1043-2018
A Resolution authorizing the Mayor and City Clerk to execute an Intergovernmental Agreement between the Sheriff of Rock Island County, Illinois, the County of Rock Island, Illinois, and the City of Moline, Illinois, and any necessary agreements referenced therein, for the City’s lease of real property from the Sheriff and County, accepting a grant of permanent utility and drainage easement, and ownership of the elevated water storage tank and ground storage tank located on the Oak Glen real property; and authorizing all appropriate City officers and staff to do all things necessary to complete each of the City’s responsibilities pursuant to said Agreement. Explanation: The County operated a nursing home known as Oak Glen within its jurisdiction and, as part of that operation, an elevated water tank and ground storage tank were located on the Oak Glen real property. The County no longer operates a nursing home on the Oak Glen real property and does not utilize the water tanks on the property. The City’s water utility has become more efficient and has excess water to store. Additionally, the City owns real estate in proximity to these water tanks, and use of these water tanks will assist in the development of that real estate. Pursuant to this Agreement, the City would take ownership of the water tanks and would lease the real property from the Sheriff and County where these water tanks are located. The lease would be for a term of ninety-nine (99) years. As consideration for the lease, the City would provide utilities (electricity, water, and sewer) to a restroom facility located on a portion of the Oak Glen real property that is not being leased to the City. Further consideration would be payment to the Sheriff of fifty percent (50%) of any profit received by the City from the lease of air space above or on the top surface of the water tanks, if any. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: Recording fees for Easement and for Memorandum of Agreement
6. Council Bill/Resolution 1044-2018
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Langman Construction, Inc. for Project #1284, 32nd Street Reconstruction, 15th – 18th Avenue.
Explanation: Bids were opened and publicly read on February 13, 2018, for Project #1284 with the following results:
$531,339.50 Langman Construction Inc.
$540,994.26 Law Excavating Inc.
$547,447.25 Walter D. Laud Inc.
$579,040.25 Brandt Construction Co.
$584,592.00 Valley Construction Co.
$595,140.00 Miller Trucking & Excavating
$608,182.80 McCarthy Improvement Co.
$659,359.05 Fischer Excavating Inc.
Langman Construction, Inc. submitted the lowest responsible and responsive bid. The budgeted $35,000.00 WPC funds include $25,000.00 for lining the sanitary sewer. The lining work is not included in this contract, but will be included in the annual lining contract. Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Account; Budgeted; As-Bid:
Utility Tax 330,000.00 274,375.50 510-9965-438.08-10
Water 180,000.00 171,239.00 310-1716-434.08-45
WPC 35,000.00 9,400.00 320-1840-433.08-30
Storm 85,000.00 76,325.00 330-1971-433.08-35
$630,000.00 $531,339.50
Public Notice/Recording: n/a
7. Council Bill/Resolution 1037-2018
A Resolution authorizing the Mayor and City Clerk to enter into an Agreement for Residential Single-Stream Curbside Recyclable Waste Services with Midland Davis Corporation for the amount of $6,232,152 and authorizing the Municipal Services General Manager to purchase recycling carts by the method that is most advantageous to the City.
Explanation: The current Agreement for Curbside Recyclable Waste Services with Midland Davis Corporation will expire March 31, 2018. The terms of said Agreement shall be for 10 years beginning April 1, 2018, and ending March 31, 2028. The Agreement adds glass and aseptic packaging to the City’s current single-stream recycling program and provides every residential property with one (1) ninety-five (95) gallon collection cart. Bids were opened and publicly read on January 10, 2018, with the following results: Midland Davis Corporation, $7,369,752 and Republic Services, $7,520,488. Midland Davis Corporation submitted the lowest responsive and responsible bid.
After reviewing the bid, staff has determined it would be most advantageous to the City to maintain ownership of the recycling carts. After deducting Midland’s cost for purchasing the carts in the amount of $1,137,600, the total amount of their bid is $6,232,152. Municipalities are eligible to apply for the Closed Loop Fund Grant that provides 0% financing specifically for recycling programs. If the City secures the Closed Loop Fund Grant, the cost to purchase carts at 0% financing is $842,000. If the City does not secure the grant and purchases carts through a bank loan at 3.055% financing, the cost is $978,220.
Fiscal Impact: $477,200 is budgeted in #449-0845-432.04-27,
Other Contractual Service with remainder available in Sanitation Fund Reserves.
Public Notice/Recording: n/a
Miscellaneous Business (if necessary)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4629
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