City of East Moline Committee of the Whole met March 5.
Here is the minutes as provided by the committee:
Roll Call
Mayor Freeman called the meeting to order and directed City Clerk Arletta D. Holmes to call the
roll. The following Aldermen were present: Alissa Sallows, Gary Almblade, Nancy Mulcahey, Ed
DeJaynes, Gary Miller, Robert Cheffer, and Jose Rico. 7:25p.m.
Additions/Corrections to Agenda
None.
Disposal of Vehicle (Rob DeFrance, Fire Chief)
The fire department no longer has use of a 2003 Crown Victoria and would like to sell this vehicle
by sealed bid, auction, Craigslist, E-bay or other appropriate competitive means.
The Vin Number is: 2FAFP71WX3X215687 Miles: 138,092
All revenue received will be placed in the Departmental Vehicle Reserves line item.
Recommendation:
Sell the 2003 Crown Victoria.
A motion was made by Alderman DeJaynes, seconded by Alderman Miller, to concur with the
recommendation to sell the 2003 Crown Victoria. Upon roll call the following voted in favor:
Miller, Cheffer, Rico, Sallows, Almblade, Mulcahey, and DeJaynes. Motion carried.
Railroad Alley Water Main Replacement Engineering (Mr. Miller,
Engineering Department)
Engineering Agreement for the water main replacement on Railroad Alley to serve
“The Bend” development.
This agreement is for engineering services for the design through bid letting for the Railroad
Alley water main replacement. The water main in this area has served only a few properties since
the closure of Case New Holland (CNH) Global Plant in 2004. Numerous breaks on the line while
the CNH Plant was in operation would shut the water off for several hours, breaks since the closure
sometime impacted only 1 house or 1 house and a portion of the water for the McLaughlin Body
Company Plant. With the redevelopment of the area this old water main is the only source of water
to the site.
It has been realized for several years the redevelopment of the site would require this main to be
replaced. Mid-American Energy has a large high-pressure gas main in the Alley which will need
relocated. The City needs plans to show where we can allow the gas main to be located prior to
Mid-American starting their relocation. The construction for this project is in the CIP for 2019, but
the engineering was not budgeted for 2018. The Engineering Department as currently staffed feels
obligated to start this design in order for construction to be completed in 2019.
Financial:
This is a budgeted item.
Line Item# 2019 Budget Title: Water CIP Construction Amount Budgeted: $1,255,000
Actual Cost: $79,705.00
Funding Sources: Water Funds Department: Engineering
This is a CIP CIP Project Number: 009-2018
Recommendation:
Approve Agreement to have construction plans finalized for construction bidding in the 1
st quarter
of 2019 as proposed.
Discussion:
After much discussion, comments and questions, regarding various aspects of this project it was
recommended to hold back bringing this resolution to the next City Council meeting until the
Engineering Department is ready to proceed.
A motion was made by Alderman Almblade, seconded by Alderman Cheffer, to approve the project
Engineering Cost, and hold the Resolution until the actual work is ready to begin. Upon roll call
the following voted in favor: Miller, Cheffer, Rico, Sallows, Almblade, Mulcahey, and DeJaynes.
Motion carried
Adjournment:
A motion was made by Alderman DeJaynes, seconded by Alderman Miller, to adjourn the
Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Miller, Cheffer,
Rico, Sallows, Almblade, Mulcahey, and DeJaynes. Motion carried. 7:45 p.m.
http://il-eastmoline.civicplus.com/AgendaCenter/ViewFile/Minutes/_03052018-457
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