Rock Island Milan School District #41 Board of Education met April 24.
Here is the minutes provided by the Board:
The regular meeting of the Board of Education of the Rock Island-Milan School District was held Tuesday, April 24, 2018 in the library at Rock Island High School. The meeting began with the pledge of allegiance and was called to order at 6:00 p.m. by President Linda Dothard.
Roll Call:
Members Present: Ms. Marji Boeye, Ms. Linda Dothard, Mr. Dave Rockwell, Mr. Gary Rowe, Dr. Tiffany Stoner-Harris and Mr. Terell Williams, and student member Morgan Harty.
Member Absent: Mr. Kevin Nolan
Others Present: Dr. Michael Oberhaus, Mr. Robert Beckwith, Mr. Troy Bevans, Mr. Egan Colbrese, Ms. Ramona Dixon, and Ms. Alicia Sanders
Approval of Minutes-
A motion was made by Mr. Dave Rockwell and seconded by Dr. Tiffany Stoner-Harris to approve the minutes of the regular meeting of April 10, 2018 as corrected. All members present voting “Aye”, the President declared the motion carried.
Special Item – Winter Sports Recognitions-
The Board of Education recognized Rock Island High School Athletes from Girls Bowling, Wrestling, Boys Swimming, Boys Basketball and Girls Basketball. Certificates were presented to the athletes for their accolades as QC Area Metro-All Stars, Western Big 6 All-Conference, IHSA and Western Big 6 Academic Athletes. Athletic Director Michelle Lillis also unveiled two banners for the Small Gymnasium in honor of the Lady Rocks Basketball team and for Lady Rock Basketball Team Member Brea Beal being named Ms. Illinois Basketball and Gatorade Player of the Year.
Reports-
• Voting Members
Board member Tiffany Stoner-Harris reported that she attended two Big Table events: one at the Martin Luther King Jr. Center in Rock Island on Friday and then one at the Rock Island Township on Saturday. Both were great experiences and she appreciated the opportunity to connect with community members - many shared areas of praise as well as concerns. She found it interesting how different perspectives came into play for the community.
Gary Rowe reported that the Earl Hanson Inspire Choir did a fantastic performance at Rock island Rotary. He also announced that at the annual Rock Island Rotary Community Awards, the INCubatoredu Entrepreneur team L.E.A.D. (Romar Cantu, Cornelius Aldridge and Rashawn Overton) won an award from the Rotary Club for their great work on their mentoring program at the Rock Island Academy. Rowe attended a Big Table at Doris Vic Day Foundation. He appreciated that people had the vision of how vital role schools play in community.
Marji Boeye reported that she attended the Big Table at the Day Foundation as well. She found it interesting experience and appreciated being able to talk to people you don’t cross paths with that often.
President Linda Dothard reported that she attended two Big Tables. One at the Plumbers and Pipefitters and one at the QC Botanical Center. Dothard feels that the district needs to establish some more partnerships at the Plumbers and Pipefitters, not only with yr. High but high school students. The hosts at the Plumbers and Pipefitters Hall provided some information about skills that students need to know if they are interested in the trades. At the Botanical Center Big Table, the discussion focused on the City of Rock Island and the 11th Street Corridor. Another crucial topic: affordable housing. There are not a lot of resources for our youth ages 25-30 in Rock Island for affordable housing. Dothard also attended the IL Liquid Asset Fund meeting in Naperville. There was a lot of discussion about when State of IL money will become available. Also discussion about where the economic is heading. The Fund is picking up more school districts into the fold as well.
• Superintendent
Dr. Oberhaus reported that he attended the Quad Cities Big Table with high school students from across the Quad Cities. Twenty students from Rock Island High School participated. The students had the opportunity to interact with students from other schools to discuss what would make the Quad Cities a better place. A summer opportunities expo is scheduled for Thursday, May 3rd, at the King Center, from 3:00 p.m. to 6:00 p.m. The expo will provide information and registration for the many programs being offered in the community this summer.
The musical, Pajama Game, is scheduled for May 3, 4 and 5. Our very own Keiran Benson plays one of the lead roles. Performances will be held in the Auditorium beginning at 7:00 p.m. The Ultimate Tailgate Party is scheduled for Saturday, May 5th, at Jumer’s beginning at 5:30 p.m. Tickets are on sale online or at the Athletic Office. Fund raised will be used to provide for needs and wants not otherwise able to be funded through the District operating funds.
The Austin Academic Achievement Awards will be held on Wednesday, May 16th, at 6:00 p.m. in the Auditorium. We thank the Rock Island-Milan Foundation for their ongoing commitment to assist students with education beyond high school through the Achievement Awards and Scholarships. Over $70,000 will be awarded that evening.
Communications-
Rock Island High School INCubatoredu Entrepreneur Class Teacher Patricia Matson reported about successes in the classroom this year. Two teams, Concession Crew and Pit Stop won prizes at the QC Empowerment Black Expo in February. Also, Team L.E.A.D. received the Rock Island Rotary Club Award for Excellence at the Annual Rotary Awards Luncheon last week. The team may have an opportunity this summer to sit on a discussion panel which will be a great opportunity for them. Team L.E.A.D. also won an award from the Development Association of Rock Island at their annual Hard Hat Awards in December. Matson also had opportunity to take INC students to the Women’s Leadership Conference and where they met news journalist Tamryn Hall. IMPORTANT DATES: May 1 is Elevator Pitch and ten teams are going; May 17 is preliminary Class Pitches from 9:00 a.m. - Noon; May 24 is the Best Pitch Night. Matson also secured $5K to fund a team’s idea if they intended to continue in opening their company.
Action on Routine Matters-
• Approval of Agenda
A motion was made by Mr. Dave Rockwell and seconded by Ms. Marji Boeye to approve the agenda as presented. All members present voting “Aye”, the President declared the motion carried.
• Nomination of Future Agenda items
Ms. Marji Boeye requested a future agenda item about the evaluation process for administrators.
• Blanket Motion
It was moved by Mr. Dave Rockwell, seconded by Mr. Gary Rowe and unanimously carried by a roll call vote that the following items be approved as a blanket motion:
VII. A. That the Board of Education approve the overnight field trip request for Rock Island High School’s International Travel program to travel to Costa Rica in June 2019.
VII. B. That the Board of Education approve the April fundraiser request.
VIII. A.1. That the Board of Education approve the software license agreement with Edmentum, Minneapolis, Minnesota to provide online course software for credit recovery at the High School and Thurgood Marshall Learning Center for the 2018-19 year at a cost of $29,839.90. District software funds will be used for this agreement.
VIII. A.2. That the Board of Education approve the software license agreement for TeacherEase, from Common Goal Systems, Incorporated, Elmhurst, Illinois, to provide grade electronic grade book for grades Kindergarten through 8th, for the 2018-19 year, at a cost of $25,746.01. Title II funds will be used for this agreement.
VIII. B.1. That the that the Board of Education approve a contract for services agreement with Project Lead the Way, Indianapolis, Indiana for training in the summer of 2018 for teachers at the Rock Island Center for Math and Science at a cost of $7,500.00. John Deere Foundation Grant funds will be used for this contract.
VIII. B.2. That the Board of Education approve the low bid of Valley Construction, Rock Island, Illinois, to construct a secured entryway at Thomas Jefferson Elementary School at a cost of $417,524.00. This project is being funded from the proceeds of the 1% sales tax.
VIII. B.3. That the Board of Education approve the low bid of Sterling Commercial Roofing, Sterling, Illinois to complete roofing replacement at Thurgood Marshall Learning Center at a cost of $425,720.00.
VIII. B.4. That the Board of Education approve the low bid of Sterling Commercial Roofing, Sterling, Illinois to complete roofing replacement at Frances Willard Elementary School at a cost of $353,645.00.
VIII. B.5. That the Board of Education approve the low bid of Sterling Commercial Roofing, Sterling, Illinois to complete roofing replacement at Edison Junior High School at a cost of $106,035.00.
VIII. B.6. That the Board of Education approve the low bid of Alpha Baking Company, Chicago, Illinois to provide bread products to the nutrition services program for 2018-19 year at a cost of $47,812.50.
VIII. B.7. That that the Board of Education approve the low bid of Prairie Farms, Dubuque, Iowa to provide dairy products to the nutrition services program for the 2018-19 year at a cost of $201,455.00.
VIII. B.8. That the Board of Education approve the low bid of Little Caesar’s Pizza, Rock Island, Illinois to provide pizza products to the nutrition services program for the 2018-19 year at a cost of $47,400.00.
VIII. C. That the Board of Education approve the lease with Milan Little League for property located at West 4th Street in Milan.
VIII. D. That the Board of Education approve the investment report for quarter ended December 31, 2017.
VIII. E. That the Board of Education approve the March 2018 financial statements.
VIII. F. That the Board of Education authorize Bills for Payment dated April 6, 2018 in the amount of $4,608.74 and April 13, 2018 in the amount of $2,868,917.17.
IX. A. That the Board of Education approve the following 2017-18 certified appointments:
David Hanson – Substitute Teacher/District/Salary $90-$110/day (varies)
IX. B. That the Board of Education approve the following 2018-19 certified appointments:
Angela Minas – Elementary Teacher/Eugene Field/Salary $39,822.00
IX. C. That the Board of Education approve the following 2017-18 non-certified appointments:
Tammy Golden– Substitute Para./District/Salary $12.16/hr
Kathy Crotts - Substitute Custodian/District/Salary $9.00/hr
Alan Miller - Substitute Custodian/District/Salary $9.00/hr
Dominique Miller - Special Education Para./Earl Hanson/Salary $14.65/hr
Education – Gifted Program Update-
Dr. Kathy Ruggeberg and elementary teachers Jackie Cobb (Earl Hanson), Kim Dillender (Earl Hanson), Mary Marunde (District) and Stephanie Reger (District) provided a report on the elementary gifted education program.
A copy of the report is kept on file with the official minutes at the Administration Center.
Operations – Freedom of Information Act (FOIA) Request-
The administration received the following FOIA requests and responded within the five-day time limit: Dylan Parker (Indiana, Illinois, and Iowa Foundation for Fair Contracting) for copies of certified payrolls for the contractors working on the Ridgewood Elementary School Addition and Remodel Project.
Business/Finance – Online Assessment Software License Renewal-
It was recommended that the Board of Education approve the software license agreement with Northwest Education Associates, Portland, Oregon, to provide online assessments Kindergarten through 11th grade and electronic instructional resources for 2018-2019 at a cost of $80,000. District software funds will be used for this agreement.
A motion was made by Mr. Dave Rockwell and seconded by Dr. Tiffany Stoner-Harris to approve the software license agreement with Northwest Education Associates, Portland, Oregon, to provide online assessments Kindergarten through 11th grade and electronic instructional resources for 2018-2019 at a cost of $80,000. A roll call vote was called showing all members present voting “Aye”. No “Nay” votes being cast, the President declared the motion carried.
Business/Finance – Warehouse and Business Intelligence Software License Renewal-
It was recommended that the Board of Education approve the warehouse and business intelligence software license renewal from EduClimber, LLC, Evansville, Wisconsin, for the period of January 12, 2018 through June 30, 2018, at a cost of $15,273.15.
A motion was made by Mr. Dave Rockwell and seconded by Ms. Marji Boeye to approve the warehouse and business intelligence software license renewal from EduClimber, LLC, Evansville, Wisconsin, for the period of January 12, 2018 through June 20, 2018, at a cost of $15,273.15. A roll call vote was called showing all member present voting “Aye.” No “Nay” votes being cast, the President declared the motion carried.
Contracts - Athletic Trainer Contract-
It was recommended that the Board of Education approve the athletic training contract with Genesis Health System, Davenport, Iowa, to provide athletic training services to the District for the 2018-19 year at a cost of $12,000.
A motion was made by Mr. Dave Rockwell and seconded by Mr. Gary Rowe to approve the athletic training contract with Genesis Health System, Davenport, Iowa, to provide athletic training services to the District for the 2018-19 year at a cost of $12,000. A roll call vote was called showing all members present voting “Aye.” No “Nay” votes being cast, the President declared the motion carried.
Contracts - Football Equipment and Reconditioning and Acquisition-
It was recommended that the Board of Education approve a contract with Riddell, Chicago, Illinois to recondition football equipment and acquire equipment at a cost of $18,037.94.
A motion was made by Mr. Dave Rockwell and seconded by Terell Williams to approve a contract with Riddell, Chicago, Illinois to recondition football equipment and acquire equipment at a cost of $18,037.94. A roll call vote was called showing all members present voting “Aye.” No “Nay” votes being cast, the President declared the motion carried.
Contracts - Superintendents Search Firm-
Board Members discussed the interviews and documents of the two finalist search firms. They highlighted costs and experience with districts similar to Rock Island-Milan. After all Members were provided opportunity to share their thoughts about the proposal, it was recommended that the Board of Education approve a contract with Ray & Associates, Cedar Rapids, Iowa, to conduct the Superintendent search at cost not to exceed $25,000.00
A motion was made by Mr. Dave Rockwell and seconded by Dr. Tiffany Stoner-Harris to approve a contract with superintendent search firm Ray and Associates Inc., Cedar Rapids, IA, not to exceed $25,000. A roll call vote was called showing all members present voting “Aye.” No “Nay” votes being cast, the President declared the motion carried.
Personnel – Non-Certified Coach-
It was recommended that the Board of Education approve the non-certified coach appointment.
Breanna Barnes – Assistant Varsity Track Coach
A motion was made by Mr. Gary Rowe and seconded by Ms. Marji Boeye to approve the non- certified coach appointment of Brieanna Barnes as Assistant Varsity Track Coach. A roll call vote was called showing all members present voting “Aye”. No “Nay” votes being cast, the President declared the motion carried.
Personnel – Non-Certified Resignation-
It was recommended that the Board of Education approve the non-certified resignation.
Andrea Casey– Special Education Paraprofessional / Earl Hanson
A motion was made by Mr. Dave Rockwell and seconded by Dr. Tiffany Stoner-Harris to approve the non-certified resignation of Andrea Casey. A roll call vote was called showing all members present voting “Aye”. No “Nay” votes being cast, the President declared the motion carried.
Personnel – Non-Certified Retirement-
It was recommended that the Board of Education approve the non-certified retirements.
Staff Member; Current Position; Years of Service:
Linda Regan; Food Service/RIHS; 24
Sandra David; Food Service/RIHS; 20
Linda Pfaff; Library Aide/RI Academy; 19
A motion was made by Mr. Dave Rockwell and seconded by Dr. Tiffany Stoner-Harris to approve the non-certified retirements of Linda Regan, Sandra David and Linda Pfaff. A roll call vote was called showing all members present voting “Aye”. No “Nay” votes being cast, the President declared the motion carried.
Executive Session:
A motion was made by Mr. Gary Rowe and seconded by Mr. Dave Rockwell to move to executive session to discuss personnel. All member present voting “Aye”, the President declared the meeting in executive session at 7:41 p.m. and that no action will be taken.
Open Session:
A motion was made by Mr. David Rockwell and seconded ty Mr. Gary Rowe to return to open session. All member present voting “Aye”, the President declared the meeting in open session at 8:13 p.m.
Adjournment:
A motion was made by Mr. Gary Rowe and seconded by Dr. Tiffany Stoner-Harris to adjourn the meeting. All members present voting “Aye”, the President declared the meeting adjourned at 8:13 p.m.
https://drive.google.com/file/d/10in7rOvkictbpVVpiBw-d_oX3sJKVdbO/view
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