City of Moline Committee of the Whole met June 25
City of Moline Committee of the Whole met June 25.
Here is the minutes provided by the committee:
PRESENT: Mayor Stephanie Acri (Chair)
Alderman Scott Williams (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Kevin Schoonmaker (Ward 6) ~ joined the meeting at 6:07 p.m.
Alderman Sonia Berg (Alderman At-Large)
ABSENT: Alderman Mike Waldron (Ward 7)
STAFF: Lisa Kotter, City Administrator
Janine Hollembaek Parr, City Clerk
J.D. Schulte, Public Works Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Don Goff, Information Technology Manager
Bryon Lear, Library Director
R.T. Finney, Interim Chief of Police
Jeff Snyder, Fire Chief
Scott Hinton, City Engineer
Randi Haley, Interim Finance Director
Jeff Anderson, City Planner
OTHERS: Derke Price, Ancel Glink
Sarah Hayden, The Dispatch
Mayor Acri called the meeting to order at 6:01 p.m. in Council Chambers.
Questions on the Agenda
There were no questions on the Agenda.
1. A Resolution authorizing the Mayor and City Clerk to execute and attest to a Final Loan Closing Amendment to Loan Agreement L174969 with the Illinois Environmental Protection Agency, approved by Resolution No. 1113-2014. Randi Haley, Interim Finance Director, explained that the Illinois Environmental Protection Agency recently concluded that all conditions relative to the North Slope Improvements project work associated with this existing loan have been satisfied. A Final Loan Closing Amendment is necessary to fulfill loan documentation requirements. The Final Loan Closing Amendment reduces the loan by $994,304.91 based on final reported costs for a total financed balance of $43,585,842.19. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
2. A Resolution approving a request from the Quad City Civic Center Authority for payment of capital improvements in the amount of $1,457,821 from the Capital Improvement Project Reserve Account (CIPRA) as established per the Intergovernmental Agreement between the Quad City Civic Center Authority and the City of Moline. Randi Haley, Interim Finance Director, indicated that a 3% amusement tax was implemented by the City of Moline in April 1994 pursuant to an intergovernmental agreement between the City of Moline and the Quad City Civic Center Authority. The funds are earmarked for the future capital improvements and equipment replacement for the civic center, now the TaxSlayer Center. The TaxSlayer Center is requesting $1,457,821 to make necessary upgrades and changes to replace the football field turf, install a security camera and door access system, and replace an existing safety line system in the arena’s ceiling grid, along with the existing amps and DSP’s within the arena sound system. The TaxSlayer Center would also like to replace the concessions point-of-sale system and remodel the backstage area. Haley noted that an unpaid balance of prior Council CIPRA approvals exists in the amount of $476,508.67. City Administrator Lisa Kotter proposed a modification to the Resolution, whereby the City would acknowledge all of the upgrades and changes cited in the TaxSlayer’s funding request, and commit to paying the 3% annual amusement tax revenue for FY2019 and FY2020. Kotter felt further review of the statutes is needed, as well as relevant information from the TaxSlayer, i.e. where the additional funds would come from if the City does not fund beyond the amusement tax for the next two years. Staff will also review the TaxSlayer budget, and consider if past due amusement tax revenue owed to the Civic Center should be recorded as a debt in the City budget. Council indicated that this funding requests is unusual, as historically they have been more in line with annual amusement tax revenue. A motion was made by Alderman Berg to approve the modified Resolution as proposed by Kotter. Seconded by Alderman Wendt. Motion passed unanimously.
3. An Ordinance amending Chapter 34, “WATER AND SEWERS,” of the Moline Code of Ordinances, Sections 34-3100, 34-3400 through 34-3412, 34-3414 through 34-3415, 34-3504 and 34-3401 pertaining to the City’s sewer use ordinance. Tony Loete, Utilities General Manager, stated that the United States Environmental Protection Agency (US EPA) has reviewed Moline’s Sewer Use Ordinance (SUO) in relation to its inspection of the City’s Industrial Pretreatment Program. Numerous changes are proposed to strengthen Moline’s ability to regulate industrial dischargers. The changes are the result of an in-depth review of the permitting process, program documentation and reporting process, and enforcement procedures and responses. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Alderman Wendt moved to amend sec 34-3409 by striking the requirement to publicize Code violators via newspaper, and add the requirement to publicize via the City website. Seconded by Alderman Berg. There was discussion. Staff will research if publication is mandatory by statute. Alderman Wendt made a motion to table the amendment until the next Council meeting. Seconded by Alderman Berg. The original motion passed unanimously.
4. A Resolution authorizing approval of the statement of Legal Authority for the Industrial Pretreatment Program for the City of Moline, Illinois. Tony Loete, Utilities General Manager shared that the City owns and operates two Publicly Owned Treatment Works (POTW). POTWs that discharge over one million gallons per day must have an approved Industrial Pretreatment Program to regulate the flow of contaminants of concern. As part of its review of the City’s pretreatment program, the United States Environmental Protection Agency (US EPA) requires that the City adopt a statement of legal authority. This statement provides the US EPA with assurance that the City has authority to enforce the provisions of Title 40 of the Code of Federal Regulations (CFR 40) related to industrial pretreatment of wastewater. A motion was made by Alderman Wendt to approve. Seconded by Alderman Berg. Motion passed unanimously.
5. A Resolution authorizing approval of the Evaluation of Pretreatment performed by HR Green Inc. Tony Loete, Utilities General Manager, advised that the City was required to conduct a Local Limits Study in conjunction with renewal of its two National Pollution Discharge Elimination System (NPDES) Permits in 2015. This work was completed by HR Green Inc. in March of 2016, with an addendum in June of 2016. US EPA requires City Council to approve this Evaluation of Pretreatment, also known as Local Limits Study, as part of its review of the City’s Industrial Pretreatment Program. A motion was made by Alderman Berg to approve. Seconded by Alderman Wendt. Motion passed unanimously.
6. A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement with TrueNorth Companies for health benefit consulting services for a one-year period commencing August 1, 2019. Alison Fleming, Human Resources Manager, noted that TrueNorth Companies currently provides health benefit consulting services to the City of Moline and is based in Cedar Rapids, Iowa, with an office in Moline. Services provided include health plan data analysis, development of a long-term plan, analysis of retiree data and benefits, negotiation of plan administration fees with third party administrators and assistance with cost containment strategies. Current cost of services is $22,000 per year ($1,833 per month.)
The proposed annual cost of services is $30,000, representing the first increase in six years (current and previous contracts). The last Request for Proposals (RFP) was conducted in 2016 and of the five other proposers who provided pricing, all but one quoted $39,000 or more for services. The least expensive proposal at $20,000 did not meet the City’s needs. TrueNorth’s recommendations and efforts saved the City an estimated $439,023 in 2018 related to the implementation of a fully insured plan for Medicare-eligible retirees (EGWP Plan), which decreased claims costs and eliminated the need for stop loss coverage for that group. TrueNorth also successfully negotiated lower administrative fees for stop loss insurance and third party administration services. A motion was made by Alderman Wendt to approve. Seconded by Alderman Schoonmaker. There was discussion. This is a one-year renewal. Staff will conduct an RFP process next year. Mayor Acri compelled staff to look at something different next time. Motion passed unanimously.
7. A Resolution authorizing the Mayor and City Clerk to execute and attest to an Intergovernmental Fiber Optic System Lease Agreement with Rock Island County Metropolitan Mass Transit Authority (MetroLINK). Derke Price, Corporate Counsel, explained that MetroLINK wishes to enter into an Intergovernmental Agreement with the City of Moline for lease of the City Fiber Optic System. The City owns and operates a single mode fiber optic cable system linking its facilities. MetroLINK desires to use dark fiber within the City Fiber Optic System to connect its facilities to the City Fiber Optic System and thus derive the benefits of high-speed connectivity. A motion was made by Alderman Schoonmaker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
8. A Resolution authorizing approval of Change Order #1 with Complete Asphalt Service Co. for Project #1320, 2019 Joint and Crack Sealing Program, in the amount of $32,600. Scott Hinton, City Engineer, indicated that the lowest responsive and responsible bid for Project #1320 was $67,400. The City Council approved a contract with the understanding that staff would spend up to, but not exceed, the budgeted amount of $75,000. This results in a Change Order of up to $7,600 depending on the final value of the completed work. The Mississippi River flood waters have damaged the joint and crack sealants on the River Drive pavement from 23rd Street to approximately 54th Street. Most sealants have come loose and are no longer serving their purpose of preventing surface waters from entering the joints. Staff proposes to replace all of the joint sealants by adding an additional $25,000 to Project #1320 from Capital Improvement Fund Reserves. There is approximately $1.2M available in CIF Reserves. A motion was made by Alderman Schoonmaker to approve. Seconded by Alderman Parker. There was discussion. Staff was asked if this work could be done in-house or in partnership with surrounding municipalities. City Administrator Lisa Kotter shared that we will investigate this prior to next year’s budget. Motion passed unanimously.
July Special Events. Janine A. H. Parr, City Clerk, explained that per Chapter 6, Sec. 2 of the Moline Code of Ordinances, only new events need be presented to Council for review and approval. A monthly COW informational will provide details of upcoming public events approved by the Special Event Committee. In July, the Quad Cities Craft Beer Festival will take place July 20, 2019, at Bass Street Landing, from 1:00 p.m. to 4:00 p.m. Mercado on Fifth market and live music takes place each Friday through September 27, 2019. On Friday June 28, 2019, from 6:30 p.m. to 7:30 p.m., the Moline Centre will have the honor of hosting the Navy Band – Great Lakes. The one-hour concert will feature Navy Band-Great Lakes' Wind Ensemble and Jazz Ensemble. This will be a great way to ramp up local patriotism in anticipation of Independence Day. Mayor Acri asked that road closures be included in the monthly Informational. Additionally, special events will be posted to the City website and a link included in the Weekly Update report. Links to Main Street events were also requested.
There was no public comment.
The meeting adjourned at 6:44 p.m.