City of Aledo City Council met Jan. 6.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on January 06, 2020. MAYOR HAGLOCH called the meeting to order at 6:30 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH.
Also present were CHRIS SULLIVAN, City Administrator / Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Aledo Times Record & Rock Island Argus.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by ALD. Chausse.
Appearances: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
Streets: All trees and stumps have been removed as part of the 2nd round of the fall tree removal program; shop maintenance; leaves removed from Memorial Park; and clean-up at old disposal.
Water: EPA Audit.
Gas: JULIE’s; worked on leak complaint reports and surveys; scrap old meters;
cut samples for weld tests; clean shop; assist W/WW Division with a water leak,
curb stop locate; and review of a backed up sewer complaint.
Cemetery: One (1) funeral occurred.
DPW: Communication upgrade is working well with zero failures occurring since the install. Supt. Louck provided the list of proposed streets to be included for the 2020 street resurfacing project and to be reviewed by the Property Committee. The EPA Audit of the water system went well with the help of Mark Blythe and Joy Coulter. Building plan review for Liqui-Grow, McDonalds, Casey’s General Store, and City Hall Interior remodel project. Creating downtown development correspondence as well to be reviewed by City Staff.
Aledo Police Department Activity Report: CHIEF Sullivan reported the department is preparing to close out 2019, and file uniform crime reports, traffic stop data, and pedestrian stop data with the State of Illinois. During 2020, the department will be transitioning to the new federally mandated method for reporting crime statistics. The new National Incident Based Reporting System (NIBRS) will replace the current Uniform Crime Reporting (UCR) system we have been using. The conversion to the new system will require update to RMS as well. RMS is the records management and data storage system used by the Department.
Active Threat (Active Shooter) training will be conducted sometime in the late winter or early spring. The Department is in the process of having a course certified through the Training Board. The training was developed by the Illinois State Police and is taught by ISP instructors. The training will be a combination of classroom learning and hands on practical training in Mercer County High School. The Mercer County Sheriff’s Department, and all other police agencies in the County, will be invited to attend the training. The training date(s) have not yet been set.
The Department is developing a series of in-house training courses which will be available to all officers. The training materials will be maintained on the server. Some of the training courses have already been certified by the Mobile Training Unit and the ILETSB and others are still in various stages of development.
Starting in 2020, all officers on the Department will have access to the Law Enforcement Training and Standards Board’s Executive Institute Online Classes. Western Illinois University develops the classes and maintains the online learning website for ILETSB. There is no cost for to the Department for the online classes. Officers who complete all the class sessions for each course, and successfully pass the final examination will receive certificates for the training from ILETSB.
CITY CLERK Dale reported on utility billing and payroll information for the month of December, 2019. Also, quarterly sales tax revenue and building permit reports for the fourth (4th) quarter of 2019 were also submitted. CITY CLERK highlighted there was a overall decrease from prior year in the amount of $11,952.45 regarding sales tax revenue compared to 2018.
City staff has been working to close out 2019. Year-end reports were generated on December 30th regarding payroll and utility billing. The City Clerk and AP Clerk filed W- 2’s and 1099’s by January 6th with Tyler Technologies for printing.
In December, 2019 CITY CLERK filed City of Aledo and Aledo Park District F/Y2020 Budgets & Tax Levies with the County Clerk’s office. Also, CITY CLERK filed tax exemption applications with the Mercer County Assessor’s Office regarding property purchased in 2019 by the City of Aledo.
|SECTION||TYPE OF FEE||FEE||SCOPE|
|8-13-11||Gas meter / facility fee (Resident)||$14.00||Fixed rate per month per meter|
|8-13-11||Gas meter / facility fee (Non-Resident)||$28.00||fixed rate per month per meter|
|(Resident)||ft. or part thereof|
|8-13-11||Gas distribution fee (Non- Resident)||$5.00||Fixed rate for each 1,000 cu. ft. or part thereof|
|8-13-11||Gas rates (Resident)||$6.90
|Per month for 1st 1,000 cu. ft.
Per 1,000 cu. ft. thereafter
102% of city gas costs
|8-13-11||Gas rates (Non-Resident)||Variable||204% of city gas cost|
|8-13-11||Gas rates (Non-Resident)||$13.80
|Per month for 1st 1,000 cu. ft.
Per 1,000 cu. ft. thereafter
Committee Report: No Reports.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag, ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve the meeting minutes of December 16, 2019 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Dixon, Holmes, Kopp and Sarabasa. NO: None. Motion carried. 8 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN SARABASA that the Invoice Listing AP25-EOY and AP01-20, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Dixon, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. Motion carried. 8 yeas, 0 nays.
ORDINANCE NO. 50, SERIES OF 2019; AN ORDINANCE AMENDING IN PART TITLE 8, CHAPTER 13 OF THE CITY CODE FOR THE CITY OF ALEDO: (SECOND READING)
Section 1. The natural gas rate provisions of Section 8-13-11, Chapter 13, Title 8 of the City Code shall be amended to read as follows (additions are indicated by bold / underline and deletions by strikeout):
8-13-11: GAS RATE SCHEDULE:
All natural gas furnished to any City gas customer shall be subject to a combination of variable and flat rates. Each gas customer shall pay a meter
/ facility fee in the fixed amount of $14.00 per month per meter. Gas rates shall be based upon a fixed distribution charge of $2.50 per 1,000 cubic feet (or part thereof) used by each customer, plus 102% of the actual cost incurred by the city for its purchase of gas, charge pursuant toas set forth
in title 13, "Schedule Of Fees", of this Code. depending upon whether the customer is a resident or non-resident of the CityNon-residents of the City will be billed a twice the rate of residents; provided however, that natural gas furnished to a customer for use on land that is: a) used for farming purposes, b) comprised of ten (10) acres or more, and c) located outside of the corporate limits of the City shall be charged the gas rate determined by the City for resident customers. In the event that such farmland subsequently is subdivided to be comprised of less than ten (10) acres, the gas rate for non-resident customers shall be applicable.
The natural gas rate shall be effective with the consumption beginning with meter readings for January 20102020 gas usage, to be billed on or aboutin February 16, 20112020, and shall continue from month to month until such time that the Corporate Authorities deem it appropriate to amend the rates by ordinance.
If any statement for natural gas service is not paid by the fifth day of the month following its date of rendition, the account shall be considered delinquent and a service charge of one and one-half percent (11/2%) for each month or fraction of a month (18 percent annual rate) shall be assessed on the outstanding amount due at the close of the fifth day of the month following the month during which the statement in question was rendered, excluding any service charges previously assessed thereon.
Any consumer refusing or neglecting to pay his statement for a period of thirty (30) days subsequent to its rendition shall be deprived of the use of gas and the City shall stop all gas supply to such consumer until such time that all past due statements are paid including all penalty charges.
Section 2. Title 13 entitled “Schedule of Fees” is hereby amended for the purpose of revising the amount of certain of the fees included in the Schedule of Fees as follows (additions are indicated by bold / underline and deletions by strikeout):
Motion was made by ALDERMAN BEWLEY and seconded by ALDERMAN DIXON to adopt Ordinance No. 50, Series of 2019; Amending in Part Title 8, Chapter 13 of the City Code for the City of Aledo as presented. A Roll call vote was recorded as follows:
YES: Chausse, Dixon, Holmes, Kopp, Sarabasa, Bertrand, and Bewley. NO: Cooper. Motion carried. 7 yeas, 1 nay.
RESOLUTION NO. 01R, SERIES OF 2020; APPROVING A CONTRACT FOR PERFORMANCE OF ROOF REPAIRS ON THE BUTTON BUILDING:
Motion was made by ALDERMAN SARABASA and seconded by ALDERMAN COOPER to approve Resolution No. 01R, Series of 2020; Approving a Contract for Performance of Roof Repairs on the Button Building approving the quote submitted by Midwest Roofing & Construction, 1836 115th Avenue, Aledo, Il., 61231 in the amount of $60,467.53. A Roll call vote was recorded as follows:
YES: Cooper, Dixon, Holmes, Kopp, Sarabasa, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 8 yeas, 0 nays.
RESOLUTION NO. 02R, SERIES OF 2020; A RESOLUTION APPROVING A CERTIFIED WATER SYSTEM OPERATOR AGREEMENT WITH MARK BLYTHE:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve Resolution No. 02R, Series of 2020; Approving a Certified Water System Operator Agreement with Mark Blythe, holder of an Illinois EPA Class A Certificate, effective January 6, 2020 until January 4, 2021, and shall pay the Independent Contractor $2,000 per month for services. A Roll call vote was recorded as follows:
YES: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Bewley, Chausse, and Cooper. NO: None. Motion carried. 8 yeas, 0 nays.
STANDING COMMITTEE REPORTS: A Public Property, Streets & Sidewalks Committee meeting to be held on Monday, January 13, 2020 at 6:00 o’clock p.m. in the City Council Chambers.
OLD BUSINESS: No Report.
NEW BUSINESS: ALD. Bertrand inquired on the recent article published in the January addition of the Illinois Municipal League Review magazine regarding Cybersecurity and how to protect our data. CITY CLERK Dale reported his office has been looking into current abilities and reviewing possible updates since last fall. CITY CLERK to work with Platinum Information Services & Civic Plus regarding a review with a potential domain switch of the City’s current.org accounts with a migration to.gov accounts. City Clerk to brief the City Council if there would be any necessary or recommend changes that would need to be made, at a later date.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN BEWLEY that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:47 P.M.
Minutes approved by Council action January 21, 2020.