City of Aledo City Council met Sept. 6.
Here are the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building. MAYOR HAGLOCH called the meeting to order at 7:04 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, DENNIS DIXON, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH. Aldermen BARRY COOPER and JAY DOHERTY were excused.
Also present was MARK WALTON, City Attorney; JUSTIN BLASER, Director of Public Works & Utilities; and JAROD DALE, City Clerk.
The media was represented by Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
Public Comment: No Report.
Presentation: Illinois Department of Natural Resources – Open Land Acquisition Development Grant:
Joshua Layer, Burbach Aquatics, Inc., appeared before the Committee of the Whole to present the Aledo Swimming Pool Project to the Aledo City Council. Mayor Hagloch formed a pool committee to initiate a phase 1, Step 2 professional services agreement with Burbach Aquatics. The professional services agreement was to focus on an evaluation of a selected site, to determine optimum size, determine the community’s aquatic programming needs, construction and operating costs, and the design of an aquatic facility to best meet the community’s needs and establishment of project concepts.
Layer provided an overview of the competing pools within a 30-mile radius. The service population was noted from the U.S. Census Bureau 2020 listing 74,815. Quad City metro population is noted at 386,268. The closest communities having similar features are in Monmouth, IL., Galesburg, IL., Quad Cities area, Geneseo, IL., Muscatine, IA, and Mediapolis, IA.
The current Aledo Park District pool has a square footage for the main pool with 3,100 sq. ft. and the kid pool listed at 325 sq. ft. There is a 1-meter diving board and the facility has served the community for over 80+ years. The facility was originally built in the 1930’s.
A conceptual site plan for development was reviewed by the Committee of the Whole. The opinion of probable cost was listed in the amount of $5,329,000.00 with bid alternatives totaling $744,000.00. A total potential project estimated in the amount of $6,073,000.00. Plans would be to bid the project in fall, 2023 and construction would begin in F/Y 2024.
An opinion of operating budget was reviewed next. The total operating expenses were reported in the amount of $116,850.00 with the revenues at a net loss of ($17,100.00).
Aledo Park District President, Tanner Dunn, reported the intent of a new aquatic center would be to construct for the future of Aledo as it continues to grow and are able to bring a central point for the community to visit in the downtown area. Kids will be able to ride their bikes to a central location in the downtown area instead of having to travel to the south-end of town. Also, the park district is looking to expand ball tournaments in the future as well to assist in the economic development of the community. This will all attract visitors to Aledo. A new aquatic center will complement the RDMS $3-million dollar grant recently approved by the State of Illinois for the Central Park area.
Sarah Brown, Y.M.C.A. Executive Director, reported the Illinois Department of Natural Resources, Open Space Land Acquisition & Development grant is available with applications due by September 30th. This funding source provides local units of government the ability to acquire, develop, and/or rehabilitate public sector outdoor recreation areas. The grant is a 50% funding assistance with a max award of $600,000. Cost sharing of 50% can be matched utilizing cash, donations, or eligible in-kind services to pay for work, and then be paid back the grant percentage. 50% match can be met with donated land value.
The unit of local government would need to adopt the goals/standards of the state’s public open space/park acreage planning. The City must sign a resolution of authorization as the sponsoring agency. Outdoor swimming pools, splash pads, children’s wading pools, spray pools, and bath houses would qualify. Phase funding is acceptable and this phase would focus on a splash pad and bath house.
Grant is due on September 30th. This would include requirements for native landscaping, conservation education and address ADA compliance and service to vulnerable populations.
A consensus was provided by the Aledo City Council to move forward with a submittal for an OSLAD Grant application with IDNR and bring the resolutions of support to the City Council meeting to be held on Monday, September 19th.
Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
• Streets: Daily checks, tasks, JULIES, and work orders continue. Painted lines downtown; mowing; trimming trees; Antique Days prep.
• Gas: Daily checks, tasks, JULIE’s, inspections and finals continue. The SW 3rd Ave project is complete. The streets were patched last week. Repaired/adjusted valves in the Knox alley; assist the W/S Division with a sewer repair and water repair, assist the Street Division with mowing.
• Water: Daily checks, tasks, Julie’s and work orders continue. Assist with a sewer repair on East Main Street; finish painting hydrants; JULIE training for the W/WW Worker.
• Cemetery: Two (2) funerals occurred. The roads were chip sealed two weeks ago. The street division will chip seal the radiuses at the intersections next week.
• DPW: Antique Days went well, no issues on the City side. Started budget discussions with staff; all PW vehicles have new decals; attended the ILLOWA meeting on the 24th; DPW attended the coordination and walk thru meeting for the Safe Routes to School project on the 24th; completed the Knox Alley Sanitary Sewer plans with Hutchison Engineering; attended the bid opening for Monument Park Sidewalks. Viola Telephone will be installing infrastructure in the NW Quadrant of town during the next two weeks. The project includes completing the conduits within that quadrant. We finally received the electrical panel for the PW Garage. The panel had been on order since February. This will allow the contractors to finish the south elevation of the garage and complete the project!
Aledo Police Department Activity Report: Clark Signs has finished marking the Public Works vehicles and Police Department squad cars.
Antique Days was held on Saturday, August 27, 2022. The event was a success. The weather was pleasant. City Staff, Public Works, and the Police Department worked with Aledo Main Street to prepare for the event. There were no real problems, and a good crowd visited Aledo to attend the event. The Fire Department had a successful fundraiser, which was also well attended.
Delivery of the new squad car, which was ordered through the State of Illinois bid earlier this year, has been delayed. The dealership has learned that now the cars may be delivered to them in January or February of 2023.
Officer Harris is progressing through the field training program. He passed the State of Illinois certification examination. The Department received his certification allowing him to serve as a full-time law enforcement officer in the State of Illinois.
Administrative Report: CITY CLERK Dale provided the payroll and utility billing information for the month of August, 2022.
CITY CLERK provided an overview of social media for the month of September. Highlights will include: Aledo Monthly Memo; Cinema@Central “Encanto” 9/2 (canceled due to weather); City Hall Labor Day closure; Farmer’s Market; 9/11 remembrance; Extra Patrol Requests; Small Business Spotlight; City-wide Cleanup; and W&S Lateral Program.
CITY CLERK reported City staff have finalized the Fall-Winter Bulletin.
CITY CLERK anticipates the bulletins to be returned from Kellogg Printing by this coming Wednesday or Thursday. Those bulletins will be mailed out to local residents by next weekend.
CITY CLERK reported to date, City Hall has received a total of $7,080.00 in Cemetery donations. These dollars will be deposited into the Cemetery Endowment Fund for the care and upkeep of the Aledo Cemetery.
Mayor’s Report: MAYOR Hagloch highlighted the Antique Day’s event held on August 27th.
MAYOR noted there were 238 registered vehicles for the car show and the event went very well.
Committee Report: ALD. Chausse reported the Special Projects Committee met on August 22, 2022 and deferred the item to the regular city council meeting.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
CONSENT AGENDA
Motion was made by ALDERMAN DIXON and seconded by ALDERMAN SARABASA to approve the following consent agenda items:
• Approval of Minutes of the Regular Meeting of August 15, 2022.
• Approval of Finance Invoice Listing – AP16.
• Approval of Ordinance No. 17, Series of 2022; Providing for Annexation of Property owned by First Baptist Church of Aledo, Illinois. (Second Reading)
o The following described tract of land, to-wit:
Part of the West Half of the Northwest Quarter of Section 16, Township 14 North, Range 3 West of the Fourth Principal Meridian, Mercer Township, Mercer County, Illinois, more particularly described as follows, to-wit:
Commencing at an iron pin found West Quarter Comer of Section 16, thence North 00°13'3311 West along the West Line of the Northwest Quarter of Section 16, a distance of323.70 feet to a point, said point being the Point of Beginning, thence continuing North 00°13'3311 West along said West Line, a distance of 775.00 feet to a point, thence South 89°36'5011 East, a distance 562.00 feet to an iron pin set, thence South 00°13'3311 East, a distance of 775.00 feet to an iron pin set, thence North 89°36'5011 West, a distance of 562.00 feet to the Point of Beginning, containing 10.00 acres, more or less; (PIN: 10-10-16-100-005), be and the same is hereby annexed to and made a part of the City of Aledo in the County of Mercer and State of Illinois.
A Roll Call vote was recorded as follows:
YES: Bertrand, Chausse, Dixon, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 6 yeas, 0 nays.
PUBLIC COMMENT: No Report.
ACTION ITEMS:
RESOLUTION NO. 42R, SERIES OF 2022; A RESOLUTION OF SUPPORT FOR THE APPLICATION OF THE ITEP GRANT:
Hutchison Engineering is currently preparing an ITEP grant application for the construction of a multi-purpose pathway along SW/NW 9th Ave. As part of the ITEP grant application, the Illinois Department of Transportation requires a Resolution of Support from the local public agency recognizing the twenty (20) percent match for the proposed project. Hutchison Engineering has estimated the project total at $1,554,935.00. The ITEP grant is an 80% Federal share ($1,239,445), 20% Local share ($315,489) project.
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve Resolution No. 42R, Series of 2022; a Resolution of Support for the application of the ITEP Grant for a multi-purpose pathway along SW / NW 9th Avenue, Aledo, IL. A Roll Call vote was recorded as follows:
YES: Chausse, Dixon, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. Motion carried. 6 yeas, 0 nays.
RESOLUTION NO. 43R, SERIES OF 2022; ACCEPTING BID AND AWARDING A CONTRACT FOR CONCRETE WORK AT MONUMENT PARK IN THE AMOUNT OF $44,500.00:
As part of the F/Y 2022 CIP Budget, the City Council approved the Monument Park Sidewalk Project in the amount of $40,000.00 allotted out of the TIF Fund. The project consists of constructing approximately 2,714 square feet of PCC sidewalk and 18 feet of concrete curb.
The project was advertised for bid, and a bid opening was held Thursday, September 1st at 10:00am. Five (5) bids were submitted. The apparent low bidder was McClintock Trucking & Excavating, Inc. of Silvis IL. in the amount of $44,500.00. This is $4,500 over the budgeted amount. Finance Director Parchert advised there are available TIF funds that can be used to cover the overage.
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN HOLMES to approve Resolution No. 43R, Series of 2022; Accepting Bid and Awarding a Contract for Concrete Work at Monument Park McClintock Trucking & Excavating, Inc. of Silvis, IL., in the amount of $44,500.00. A Roll Call vote was recorded as follows:
YES: Dixon, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. PRESENT: Chausse. Motion carried. 5 yeas, 0 nays, 1 present.
MOTION APPROVING DECORATIVE GARLAND & LIGHTING 34-LAMP POSTS AND OVERHEAD LIGHTING AT THE INTERSECTION OF COLLEGE AVENUE AND MAIN STREET IN THE AMOUNT OF $8,199.85:
The Mayor organized an Ad Hoc Special Projects Committee to assist City Staff with various projects. The committee consists of Ald. Chausse (Chairperson), Ald. Bertrand, Kate Engwall (Secretary), Kate Danner, Tara McFarland, Lindsey Dunn, and Rusty Smet. City Administrator & City Clerk have also attended these meetings.
The City has been discussing potential upgrades to downtown holiday decorations. The Committee has met twice this year and discussions have been to replace the downtown holiday wreaths with new décor and lighting and to collect cost estimates for budgeting purposes for F/Y 2023.
After the last committee meeting, City Staff and the Committee have reviewed ideas to begin replacing items in F/Y 2022. Plans for this year would be to bring back a “Big” Christmas Tree for the downtown area and have that tree with lighting placed at the old Fell Station. Street lights to be strung at the intersection of College and Main as a “test run” to see if the lighting could be expanded along S College Avenue or other areas in the downtown business district. The decorative light poles to also be wrapped with lighted garland as well.
To decorate all 34-lamp posts with pine garland with clear lights plus the overhead light strings at the intersection of College and Main has been quoted as follows: $6,056.00 (garland) + $2,143.85 (overhead lighting) = $8,199.85
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to approve Decorative Garland and Lighting 34-lamp Posts and Overhead Lighting at the Intersection of College Avenue and Main Street in the amount of $8,199.85. A Roll Call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Dixon. NO: None. Motion carried. 6 yeas, 0 nays.
OLD BUSINESS: No Report.
NEW BUSINESS: ALD. Bertrand reported the First Baptist Church of Aledo held an event on Sunday, September 4th and had a foam machine in the greenspace between the band shell and the fire station. The foam caused potential damage to the greenspace and the foam was also noted to be floating across highway route 17. Concerns were voiced by the Alderwoman. DPW Blaser reported he would assess the issue in Central Park area along with the Street Superintendent. City Staff reported Pastor Luke Dunn did stop in City Hall on 9/6 and offered to assist the City in getting the area repaired.
Discussion of Industrial Park Wayfinding Directional Signage Bid submitted by Michael Signs, Inc. in the amount of $25,900.00:
The City of Aledo put out an RFP for the Industrial Park Wayfinding Directional Signage. Proposals were due August 25th, 2022. The City received 1 sealed bid submitted by Michael Signs, Inc. of Racine, WI. The proposal is listed in the amount of $25,900.00. The legal notice that was published in the TR on 8/10/22.
Consensus by the CITY COUNCIL to proceed with the design phase of the Industrial Park signage with Michael Signs. CITY COUNCIL noted if the cost of the final design of the sign should cost less that the COUNCIL would prefer the total submitted in the proposal be reduced for costs. City Staff noted the request.
ALD. Bertrand inquired on the posting of signage at the Aledo Cemetery. DPW Blaser reported there is signage restricting snow mobiles within the grounds of the Cemetery. City staff to review if additional signage is necessary.
CLOSED SESSION:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SARABASA to adjourn to closed session to discuss:
A. Personnel Section 2(c)(1) Open Meetings Act
A Roll call vote was recorded as follows:
YEAS: Kopp, Sarabasa, Bertrand, Chausse, Dixon, and Holmes. NO: None. Motion carried. 6 yeas, 0 nays.
The meeting was recessed to closed session at 7:31 P.M.
RECONVENE IN OPEN SESSION:
Council reconvened in open session at 8:10 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, CHAUSSE, DIXON, HOLMES, KOPP, and SARABASA, MAYOR HAGLOCH, as well as, CITY ATTORNEY WALTON, and CITY CLERK DALE.
ALD. Chausse inquired how the City plans to compensate those employees who are taking on additional work loads and absorbed by staff after the placement of Christopher Sullivan on Administrative leave. MAYOR Hagloch reported a personnel committee meeting should be scheduled for Monday, September 12th at 6:00 o’clock p.m. to discuss further the compensation of specific employees in closed session under Personnel Section 2(c)(1) Open Meetings Act.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN DIXON that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 8:22 P.M.
https://www.aledoil.gov/AgendaCenter/ViewFile/Minutes/_09062022-333
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