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City of Moline Committee of the Whole/Council met Nov. 12.

Here are the minutes provided by the council:

Committee-of-the-Whole Call to Order

PRESENT: Mayor Sangeetha Rayapati (Chair)

Alderperson Debbie Murphy (Ward 1)

Alderperson Alvaro Macias (Ward 2)

Alderperson Abdur Razzaque (Ward 3)

Alderperson Matt Timion (Ward 4)

Alderperson Jessica Finch (Ward 5)

Alderperson Daniel McNeil (Ward 6)

Alderperson Anna Castro (Ward 7)

Alderperson James Patrick Schmidt (Alderperson At-Large)

ABSENT: None.

STAFF: Bob Vitas, City Administrator

Barry Dykhuizen, Assistant City Administrator

Stephanie Murphy, City Clerk

Carol Barnes, Director of Finance

David Dryer, Director of Engineering ~ electronically

Bryon Lear, Director of Library Services ~ electronically

Chris Mathias, Director of Community & Economic Development

Denver Schmitt, Director of Public Works

Leah Madsen, Director of Human Resources

Charly Brown, Interim Director of Utilities

Darren Gault, Chief of Police

Steve Regenwether, Fire Chief

David Rowatt, Information Technology Manager

K.J. Whitley, Community Development Manager

Andy Parer, Stormwater Utility Manager

Derrick Cullison, Police Lieutenant

Andrew Raya, Deputy Chief of Police

Summer O’Leary, Police Business Analyst

Ashley Allen Smith, Community Engagement Manager

OTHERS: Margaret Kostopulos, Corporation Counsel

Joshua Shimkus, Dispatch/Argus

Richard Pierce, Landmark Properties Group, LLC

Dave Herrell, Visit Quad Cities

Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, McNeil, and Castro present. Absent: Alderperson Schmidt.

Alderperson Schmidt entered the meeting at 6:04 p.m.

Oath of Office

Oath of Office for regular commissioned appointment as Firefighter/Paramedic to Nolan Rademaker, effective October 18, 2024 (Steve Regenwether, Fire Chief)

Oath of Office for promotion of Lieutenant Eric Becker to Captain, effective November 4, 2024 (Steve Regenwether, Fire Chief)

Oath of Office for regular commissioned appointment as Police Officer to Justin Griser, effective November 3, 2024 (Darren Gault, Chief of Police)

Oath of Office for regular commissioned appointment as Police Officer to Dalton Martin, effective November 3, 2024. (Darren Gault, Chief of Police)

Oath of Office for regular commissioned appointment as Police Officer to Corbin Timm, effective October 27, 2024 (Darren Gault, Chief of Police)

Presentation

Moline Police Department Tier II Level Accreditation Darren Gault, Chief of Police, recognized the Moline Police Department for receiving Tier II accreditation, the highest level in the State. Moline Police Department is amongst an elite 2% of Illinois law enforcement agencies with this distinction. Chief Gault presented a plaque from the Illinois Law Enforcement Accreditation Program (ILEAP) and recognized Accreditation Manager Derrick Cullison, Police Business Analyst Summer O’Leary, Deputy Chief Steve VanHuizen, and Deputy Chief Andrew Raya.

2024 Keep Moline Beautiful Commission’s City of Moline Super Hero Awards Andy Parer, Stormwater Utility Manager and committee member of Keep Moline Beautiful Commission, stated the Super Hero Award is for those in the community who go above and beyond in the City of Moline to help keep Moline beautiful. Parer introduced Kristen Bergren, member of the Keep Moline Beautiful Commission who presented Nancy Lindstrom and Marlow Groy the 2024 Keep Moline Beautiful Commission’s City of Moline Super Hero Award.

Public Comment

None.

Agenda Items

8.1 An Ordinance amending Chapter 3, “SIGNS AND ADVERTISING,” of the Moline Code of Ordinances, Section 3-2105, “SIGNS ALLOWED ON PRIVATE PROPERTY WITH AND WITHOUT PERMITS,” to provide for three temporary signs per lot. Margaret Kostopulos, Corporation Counsel, reported that legal counsel did some research and decided that the average number of signs permitted throughout a variety of municipalities is three. A motion was made by Alderperson

Finch to approve. Seconded by Alderperson Castro. Discussion held.

An amended motion was made by Alderperson Schmidt, seconded by Alderperson Finch, to increase the number of signs to five (5) temporary signs per lot. Discussion held. Ayes: 7, Nays: 1.

The motion as amended carried unanimously by voice vote.

8.2 A Resolution authorizing the Mayor and City Clerk to accept and attest to one (1) Drainage Easement more particularly described herein to allow construction to proceed on Capital Improvement Project #1451, 48th Street Reconstruction, south of 6th Avenue. David Dryer, Director of Engineering, reported this is a simple drainage easement for a street project that is needed to connect some stormwater at the bottom of the hill. A small corner from the real estate trust is needed. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Schmidt. Motion passed unanimously.

8.3 A Resolution declaring two downtown parklets, shown on Exhibit A attached hereto and incorporated herein by reference, as surplus property and authorizing the disposal of said parklets by the Moline Centre Program Manager via donation to Mercado on Fifth, finding such disposition to be most advantageous to the City. Bob Vitas, City Administrator, reported that staff is recommending approval. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion carried unanimously.

8.4 A Resolution approving Change Order No. 1 and Final with Five Cities Construction Company for Project #1447, 2024 Sidewalk Infill Program, for the amount of $12,512.85. David Dryer, Director of Engineering, reported that this is a change order for a sidewalk infill project on 19th Avenue and 33rd Street for an additional 5.9% for a total project cost of $223,543.03. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Schmidt. Motion carried unanimously.

8.5 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Licensing Agreement with GRT QC Property, LLC, to construct, install, use and maintain a sign directly above the existing sign base for advertising/identification purposes only at 4200 38th Avenue that is located in public right-of-way. Chris Mathias, Director of Community and Economic Development, stated the Starbucks on 38th Avenue wants to use the existing sign on public right away. The licensing agreement will require the insurance to be in place for that. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion carried unanimously.

8.6 An Ordinance amending Chapter 22, “OFFENSES MISCELLANEOUS,” of the Moline Code of Ordinances, by increasing the number of Tobacco licenses in the City at the request of ODC QC. Bob Vitas, City Administrator, stated that staff’s recommendation for tobacco licenses is to defer to City Council for approval or denial. A motion was made by Alderperson Schmidt to approve. Seconded by Alderperson Timion. Discussion held. Council requested that the business owner be allowed to speak. Owner, Yaphett Allen, Sr., approached the podium and shared with Council that he was rushed out of his business in Iowa and had to urgently move his belongings to the shop in Moline to get it ready for opening. He shared that approval of the tobacco license is the last piece he needs to open the shop and he would appreciate it if Council would give him the honor of opening the business in Moline. Further discussion held. Ayes: 1, Nays: 7. Motion failed.

8.7 An Ordinance amending Chapter 22, “OFFENSES MISCELLANEOUS,” of the Moline Code of Ordinances, by increasing the number of Tobacco licenses in the City at the request of Munchies Supermarket. Bob Vitas, City Administrator, stated that staff’s recommendation for tobacco licenses is to defer to City Council for approval or denial. A motion was made by Alderperson Timion to approve. Seconded by Alderperson Finch. Discussion held. Ayes: 1, Nays: 7. Motion failed.

8.8 A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement with Precision Builders Inc., for Project PW-2024-006, City of Moline City Hall Controlled Entry Project, for the amount of $304,950.00. Denver Schmitt, Director of Public Works reported that this project is for the City Hall front lobby area. The space will be updated to allow for the public to continue to conduct business but allow for enhanced security for staff. The project also includes an ADA restroom at the front and the reception area will be reconfigured. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion carried unanimously.

8.9 A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement with Daxon Construction Company for Project PW-2024-005, City of Moline Public Works Building Controlled Entry Project, for the amount of $251,424.00. Denver Schmitt, Director of Public Works, stated that the Public Works Building currently houses Public Works staff, Engineering staff, Parks and Recreation staff, and a portion of Community & Economic Development staff. This will be in the front lobby area. There are two sections in the building which houses staff and both of those locations will be secured. There will also be a small meeting room in the front area. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion carried unanimously.

8.10 A Resolution authorizing the Mayor to execute two (2) pipeline license agreements with Burlington Northern Santa Fe Railway (BNSF) that authorizes the City to access the water main and sanitary sewer located within the railroad right-of-way to perform construction work related to Motor Fuel Tax (MFT) Section 23-00292-00-RP, 34th Street Reconstruction from 4th Avenue to University Drive, and future maintenance for a one-time payment of $7,400. David Dryer, Director of Engineering, reported that this resolution is for the 34th Street project. It is a $7,400 license agreement with BNSF to secure in place pipeline fittings for the sanitary sewer under the two railroad tracks on 34th Street. A motion was made by Alderperson Schmidt to approve. Seconded by Alderperson Finch. Motion carried unanimously.

8.11 A Resolution approving Change Order No.1 and Final with Legacy Corporation for Motor Fuel Tax (MFT) Section No. 22-00284-00-RP, 47th Street Reconstruction, for the amount of $29,515.49. Bob Vitas, City Administrator, reported that with this change order there is a conclusion to the contract the City has with Legacy Corporation for the reconstruction of 47th Street. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Ayes: 7, Nays: 1. Motion carried.

8.12 A Resolution authorizing the Mayor to execute a Joint Funding Agreement for Federally Funded PE/ROW for Motor Fuel Tax (MFT) Section No. 24-00297-00-PV, Phase I Engineering Services for the 16th Avenue and 15th Street Intersection Reconstruction/Carbon Reduction Project and approving a Resolution for Improvement Under the Illinois Highway Code appropriating Motor Fuel Tax (MFT) funds for the City’s local match for Motor Fuel Tax (MFT) Section No. 24-

00297-00-PV, Phase I Engineering Services, 16th Avenue and 15th Street Intersection Reconstruction/Carbon Reduction Project, for the amount of $43,750. David Dryer, Director of Engineering, reported that this is a Phase 1 engineering agreement with Hutchinson Engineering complete the work. The Joint Funding Agreement is a requirement from the State. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion carried unanimously.

8.13 A Resolution approving Change Order No. 1 and Final with Centennial Contractors of the Quad Cities, Inc., for Project #1452, Avenue of the Cities and 41st Street Pedestrian Improvements, for the amount of $7,385.04. David Dryer, reported this is a small change order for a project at Avenue of the Cities for a pedestrian improvement project. The additional cost is for some additional pavement patching. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Discussion held. Motion carried unanimously.

8.14 A Resolution authorizing the Mayor to execute a Government Entity Contribution Agreement with the Quad Cities Convention and Visitors Bureau to dedicate hotel/motel tax revenue stream for an annual amount equal to 25% gross revenues of the same. Bob Vitas, City Administrator, reported that staff is recommending approval for the Government Entity Contribution Agreement with Visit Quad Cities. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Alderperson Schmidt has a business relationship with Visit Quad Cities through his employer but it is not a conflict of interest. Discussion held. Motion carried unanimously.

Informational

9.1 November 2024 Status & Information Report Bob Vitas, City Administrator, summarized the November 2024 Status & Information Report. The close out on the previous Bethany building was concluded. There will be a relocation of staff several months from now. Discussion held.

9.2 2025 City Council Budget Work Session Carol Barnes, Director of Finance, shared that per Council’s direction following the budget work session on October 26, 2024, she worked with Steve Regenwether, Fire Chief and Bob Vitas, City Administrator, on funding options to hire six firefighters to operate a third ambulance, effective January 1, 2025. Barnes shared final recommendations. Council is in consensus to move forward with the suggested plan regarding adding six additional firefighters, effective January 1, 2025.

The General Fund was updated due to the firefighters being part of the General Fund. Discussion was held previously discussed reducing the 1% Grocery Tax so the fund balances as shown include the elimination of the grocery tax for 2026 and 2027, it includes all of the additions necessary to fund the firefighters, and the parking revenue and expenditures were moved to another fund. Council held discussion regarding reinstituting or removing the Grocery Tax. The majority of Council would like to keep the Grocery Tax out of the 2025 budget. Further discussions will be held in the near future.

Barnes noted that on Page 8 that a parking system fund has been added (See Attachment No. 2). Starting in January, 2025 and moving forward, the fund will include all of the leases, any maintenance costs, and then there is a $300,000 transfer in for capital projects. Alderperson Timion recommending updating the code to say that fees collected from parking rental goes towards the parking system fund. Legal counsel does support a code amendment. Further discussions will be held in the near future.

Last, Barnes presented an update on the American Rescue Plan Act (ARPA) funds (See Attachment No. 3). Following the October 26, 2024 budget work session, Finance spent time assessing how to spend ARPA funds prior to December 31, 2026. An option was discovered that allows previous projects which are ARPA compliant to be obligated to ARPA projects going back to 2021, 2022, and 2023. The plan is to transfer the money into the Sewer fund and then all the money will go back to the Council ARPA plan (See Page 2, Attachment No. 3). That request will appear on the November 19, 2024 Council agenda. Then, the 2025 budget that will be coming forward at the December 3, 2024 Council meeting, will be reduced by over $3,000,000 because all of the transfers taking place are in the 2024 year. This is a one time transfer out from ARPA of $9.6 million between Sewer and Water. Then, all the funds that were in Sewer portion would be pushed back to all of the funds that were in the ARPA plan (See Page 3, Attachment No. 3). The total budget amendment is $17.8 million of in and out transfers. Council is in consensus with this plan.

Adjournment of the Committee-of-the-Whole and Council Call to Order

Pledge of Allegiance

Invocation

There was no invocation.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: None.

Consent Agenda

Approval of Minutes

Committee-of-the-Whole, Council, and Executive session meeting minutes of October 22, 2024 and Council meeting minutes of October 26, 2024.

Second Reading Ordinances

15.1 3041-2024 An Ordinance amending Chapter 25, “PLANNING AND DEVELOPMENT,” of the Moline Code of Ordinances, Section 25-2100, “OFFICIAL COMPREHENSIVE PLAN; ADOPTED; TERRITORIAL APPLICATION,” by enacting thereto an amendment to the Comprehensive Plan, Chapter 10, entitled “Future Land Use” (1809 14th Avenue and 1803 13th Avenue)

15.2 3042-2024 An Ordinance approving a Preliminary/Final Development Plan for a Planned Unit Development Site and Rezoning from “R-2” One-Family Residence District to “R-4 PUD” for an approximately 2.24 acre tract of land commonly known as 1809 14th Avenue and 1803 13th Avenue (PINs 17-05-200-024 and 17-05-200-022). (Moline Housing Authority).

Resolutions

16.1 1151-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to an Administrative Services Agreement with Renew Moline, Inc., to define the scope of services and responsibilities for the Moline Centre Program and approving the FY 2025 budget allocation for the amount of $151,000.

16.2 1152-2024 A Resolution authorizing a grant to the Lighting on the Commons Event for the amount of $12,000 from the Special Events Fund to reduce SSA6’s financial obligation to the operational costs for the annual event to be held on Saturday, November 23, 2024.

16.3 1153-2024 A Resolution approving an Honorary Street Designation in honor of Daniel and Stillman Wheelock; and authorizing the Director of Public Works to effectuate the fabrication and installation of said sign.

16.4 1154-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to an Intergovernmental Support Agreement with the United States Army Garrison Rock Island Arsenal (USAG RIA) on behalf of the United States for Industrial Stormwater Compliance Monitoring.

Omnibus Vote

Alderperson Finch, seconded by Alderperson Castro, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons Razzaque, Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

Non-Consent Agenda

Resolutions

18.1 1155-2024 A Resolution authorizing the Mayor to execute a Local Public Agency Joint Funding Agreement for Federally Funded Construction for Motor Fuel Tax (MFT) Section No. 21- 00287-00-RS, 19th Avenue Resurfacing from 7th Street to 16th Street and approving a Resolution for Improvement Under the Illinois Highway Code appropriating Motor Fuel Tax (MFT) funds for the City’s local match for Motor Fuel Tax (MFT) Section No. 21-00287-00-RS, 19th Avenue Resurfacing from 7th Street to 16th Street, for the amount of $302,146.

Approved. Alderperson Finch, seconded by Alderperson Razzaque, moved to approve Council Bill 1155- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Razzaque, Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

18.2 1156-2024 A Resolution authorizing the Human Resources Director to execute a policy with UnitedHealthcare-BP to provide reinsurance coverage for medical and prescription drug benefit claims for a one-year period commencing January 1, 2025.

Approved. Alderperson Finch, seconded by Alderperson Castro, moved to approve Council Bill 1156- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Razzaque, Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

Non-Consent Agenda

First Reading Ordinances

19.1 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 27 thereof, “LOADING ZONES,” by adding Seventh Street, on the east side, beginning at a point 65 feet south of Fourth Avenue Place, continuing south for 40 feet, for the hours of 6:00 a.m. to 6:00 p.m. on Monday through Friday and 8:00 a.m. to 2:00 p.m. on Saturday.

Advanced. Alderperson Finch, seconded by Alderperson Castro, moved to advance Item #19.1 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons Razzaque, Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

19.2 An Ordinance levying and assessing taxes for the City of Moline, Illinois, for the tax levy year 2024, collectible in the year 2025, and enacting an ordinance relating to the same subject matter.

Advanced. Alderperson Finch, seconded by Alderperson Macias, moved to advance Item #19.2 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons Razzaque, Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

19.3 An Ordinance levying a Special AD VALOREM TAX within the City of Moline, Illinois, Special Service Area #5, of the City of Moline, Illinois.

Advanced. Alderperson Finch, seconded by Alderperson Macias, moved to advance Item #19.3 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons Razzaque, Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

19.4 An Ordinance levying a Special AD VALOREM TAX within the City of Moline, Illinois, Special Service Area #6, of the City of Moline, Illinois.

Advanced. Alderperson Finch, seconded by Alderperson Macias, moved to advance Item #19.4 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons Razzaque, Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

19.5 An Ordinance requesting the County Clerk not to extend 2025 taxes for payment of principal and interest for the General Obligation Corporate Purpose Bonds, Series 2016, Refunding; Taxable General Obligation Refunding Bonds, Series 2020A; General Obligation Corporate Purpose Bonds, Series 2021A, Refunding; General Obligation Corporate Bonds, Series 2021B, Refunding; and General Obligation Corporate Bonds, Series 2021D.

Advanced. Alderperson Finch, seconded by Alderperson Castro, moved to advance Item # 19.5 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons Razzaque, Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

Miscellaneous Business

Mayor Rayapati thanked Moline Centre for the recent Holiday Hop. Also, there was a ribbon cutting on Thursday, November7 for the Shorbeck Lofts.

Alderperson Macias stated he was at Holiday Hop. Macias also mentioned that Analog has a Christmas display. Last, Macias shared that there is a new shop he visited called Arlow & Elm, a retail shop which carries unique gifts. Macias thanked Kirk Marske, Moline Centre Manager, and everyone at Moline Centre.

Alderperson Timion thanked the Community and Economic Development department, the Parks Department, Water, and Police, who came out for the Logan Elementary Trunk or Treat. Timion also shared that the forestry department worked with 5th graders at Logan and they planted trees at Optimist Park. Timion stated he appreciates when the City involves the future leaders or residents of the City in contributing to their own community.

Alderperson McNeil shared that University of Iowa Hawkeyes basketball team will be at the Vibrant Arena at the Mark on Friday, November 15 for a Quad Cities Showdown basketball game at 7:30 p.m.

Bob Vitas, City Administrator, commended the Vibrant Arena for scheduling the Quad Cities Showdown event.

Mayor Rayapati also shared that she, along with Christopher Parr, Economic Development Manager, and Bob Vitas, City Administrator, is actively engaged in conversations with early childcare and education in the Quad Cities. Parr is now on a State-wide committee that is looking at a particular funding model. There are also connections with United Way as that is one of the pillars they are looking to develop. The work done on childcare in 2022 continues because there is still a need for people to be in the workforce and to meet the needs of the companies in the area. There will be more to come on that in the future.

Public Comment

There was no additional public comment.

Executive Session:

Alderperson Murphy, seconded by Alderperson Timion, moved for Executive Session, for the purpose of discussion of Property Acquisition - 5 ILCS 120/2(C)(5). Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias and Razzaque; nays: none.

City Council convened in Executive Session at 7:43 p.m.

Council reconvened in open session at 8:00 p.m.

Adjournment of City Council

Upon motion of Alderperson Castro, seconded by Alderperson Murphy, the Council meeting adjourned at 8:00 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/10485