The Milan board of trustees met Monday, June 6.
The board meets at 5:30 p.m on the first and third Monday of every month. The meetings are held in the Village Hall Council Chambers, 405 E. First St.
Here are the meeting minutes as provided by the Milan board of trustees:
PUBLIC HEARING
June 6, 2016
Milan Municipal Building
5:15 P.M.
AGENDA
DISCUSSION REGARDING THE 2016-2017 APPROPRIATIONS
PUBLIC HEARING 5:15 p.m.
Mayor Dawson opened the public hearing to hear comments from the audience regarding the passage of the 2016 Appropriations Ordinance for the Village of Milan. Mayor Dawson stated Administrator Seiver and Finance Director Bohnsack met with department heads to discuss each line item in their department reflected in the appropriations ordinance. They all feel the numbers they have come up with are as close as possible to what they think will be needed to run the village for the next fiscal year. Mayor Dawson stated the Ordinance will be acted on at the regular meeting of the Board, which opens at 5:30 p.m. this evening. Comments will also be taken at that time.
Ms Bohnsack stated the budget has nothing over the bare necessities needed to run the village.
Administrator Seiver stated the village will be leasing the 3rd floor of the Municipal building to the 9-1-1 board but will have the cost to build out the space. His estimate is $400,000. He has been in contact with Tom Jacob regarding the use of TIF to obtain funds for the build out. Bonding is another source. The money will be recouped from the lease revenue brought in from 9-1-1.
There being no questions Mayor Dawson asked for a motion to close the public hearing. Trustee Taylor so moved, seconded by Trustee Zimmerman. All Trustees voted “Aye”. Motion carried. The meeting closed at 5:30 p.m.
Copies of the proposed Ordinance were available to the audience.
VILLAGE OF MILAN COUNCIL MEETING
June 6, 2016
Milan Municipal Building
5:30 P.M.
AGENDA
1. Roll Call
2. Pledge of Allegiance
3. Consideration of the Minutes of May 16, 2016
4. Consideration of the Administrator’s Report
5. Consideration of the Inspectors’ Reports
6. Consideration of the Department Heads Reports
7. Consideration of the Bi-Monthly and Miscellaneous Bills
8. Presentation by Stacey Teager QC Animal Welfare Shelter
9. Consideration of the Appropriation Ordinance #1639
10. Consideration of the Prevailing Wage Ordinance #1640
11. Consideration to Purchase a new Waterline Locator
12. Consideration of entering into Closed Session regarding: FOP Contract Negotiations and Seasonal Employee Salary Scale
13. Motion to Return to Open Session
14. Consideration of FOP Labor Agreement
15. Consideration of Wages for Seasonal Employees
16. Committee Reports
17. Citizens Opportunity to Address the Village Board
18. Adjourn
The regular meeting of the Milan Village Board of Trustees was held Monday June 6, 2016 at 5:30 p.m. in the Milan Municipal Building. Mayor Dawson presided.
ROLL CALL
Roll call showed present, Trustees Jay Zimmerman, Harry Stuart, Jody Taylor, Jerry Wilson, Bruce Stickell and Jim Flannery. No Trustees were absent.
PLEDGE OF ALLEGIANCE
Mayor Dawson led the Pledge of Allegiance.
CONSIDERATION OF THE MINUTES
Copies of the minutes of the regular meeting of May 16, 2016 were given to all Trustees. There being no additions or corrections, Trustee Wilson moved to approve them as presented and Trustee Flannery seconded the motion. All Trustees voted "Aye". Motion carried.
CONSIDERATION OF THE ADMINISTRATOR’S REPORT
Administrator Seiver stated he attended the QCA Commercial Real Estate Market Report Event. It was very interesting to network with other area people regarding economic development in the QCA.
He is working with staff on the build out on the third floor of the Municipal Building setting up the 9-1-1 Communications Center. The county wide plan will be filed by the end of June with the Public Safety Access Point consolidation planning and implementation proceeding done through mid 2017. The phone and radio upgrade is going well with the new equipment capability of adapt to any changes in the future.
He, Mayor Dawson and representatives of BIRCD met with Colonel Craig Baumgartner for a tour of the Local Flood Protection Project. Meetings with the FOP to consider the new Union Contract for 2016-2020 were held with results being considered this evening.
He received an update from the attorney assigned to the village from our current liability insurance carrier, A.J. Gallagher regarding the lawsuit between the Village of Milan and three village residents who experienced storm water backup and flooding last spring. The hearing will be in July.
There being no questions on the report, Trustee Stickell moved to approve the Administrator’s report as presented. Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF THE INSPECTOR’S REPORT
Trustee Stickell stated again this month we had a very good report. It contained mostly permits for roofs and general repairs.
Building Inspector Moller was present and stated a new contractor is building a house in The Conservancy. The Markowitz house which was totally gutted due to a water leak has been sold. The new owner has hired an architect to draw up the plans to finish the house.
He has been pretty busy with long grass complaints.
There being no questions on the report, Trustee Stickell moved to approve the Inspectors’ reports as presented. Trustee Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION TO APPROVE THE DEPARTMENT HEADS’ REPORTS’
All board members have received copies of the department heads reports.
WATER/SEWER
Superintendent Farrell stated there have been no problems with water breaks lately. Two pumps had to be repaired and his staff has started flushing the hydrants.
POLICE DEPARTMENT
Chief Johnson stated he has been working with Administrator Seiver and other staff on the 9-1-1 project. The department is running smoothly.
PUBLIC WORKS
Superintendent Pannell stated his staff is mowing, mowing, mowing.
CAMDEN CENTRE
Camden Centre Director Skelton was absent. Administrator Seiver stated the spray ground has been doing great. The increase from $2 to $3 has not hurt business. Warm temperatures for next week should bring in more revenue.
Trustee Stuart stated the Camden Centre has two all day bookings, one last week and one this week. It is nice to see daytime rentals.
There being no questions regarding the reports, Trustee Stuart moved to approve the reports as presented. Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION TO APPROVE THE MISCELLANEOUS AND SEMI-MONTHLY BILLS
Trustee Taylor stated she has been through the bills and everything seems to be in order. There were three bill runs this time. One was to purchase a Certificate of Deposit from the Police Pension Fund. The second run is for bills coming in for last fiscal year. The largest being the Mid American Energy bill and the Finance Director bills. The third was for the current bills for June. Medical Claims and Mid American Energy were the two largest bills in that run.
There being no comments on the bills, Trustee Taylor moved to approve the last fiscal year bill run in the amount of $22,748.43 and the current miscellaneous bill runs in the amounts of $86,010.98 and $335,147.90. Trustee Zimmerman seconded the motion. Roll call vote showed Trustees Stuart,
Taylor, Wilson, Stickell. Flannery and Zimmerman voted “Aye”. Motion carried. The bills will be paid from the following funds:
General Fund 52,554.60
Garbage Fund 3,228.91
Motor Fuel Tax 4,147.70
Camden Centre 6,304.68
Camden Centre Deposit 700.00
Special Tax Allocation II 34.68
Insurance Reserve 21,748.96
Police Pension 348,921.37
Water & Sewer 6,266.41
TOTAL $443,907.31
PRESENTATION BY STACEY TEAGER QC ANIMAL WELFARE SHELTER
Mayor Dawson stated Ms. Teager was unable to attend this evening.
CONSIDERATION OF THE APPROPRIATION ORDINANCE #1639
Mayor Dawson introduced the Appropriations Ordinance for 2016. He stated a public hearing was held this evening at 5:15 p.m. to answer any questions the Board or audience had regarding the ordinance.
Administrator Seiver stated as long as the anticipated revenue comes in as predicted, the village will do fine. For the past two years the Il Department of Revenue mistakenly doubled the Corporate Personal Property Replacement Tax owed to municipalities. This overpayment to the village was $33,000. They are reducing the village’s allotment $16,500 each of the next two years to make up for the overpayment. The large expense in the TIF funds is the surplus distribution. Any overage in the TIF is paid back to the taxing bodies, primarily the school district. The village has an intergovernmental agreement with the School District to make them whole for the tax they do not collect due to our TIF Districts. This agreement enabled us to extend the TIF program and continue to benefit from it.
There being no questions from the Board or the audience, Mayor Dawson asked for a motion on Appropriations Ordinance #1639. Trustee Taylor moved to pass Ordinance #1639 and Trustee Zimmerman seconded the motion. Roll call vote showed Trustees Taylor, Wilson, Stickell, Flannery, Zimmerman and Stuart voted “Aye”. Motion carried.
CONSIDERATION OF THE PREVAILING WAGE ORDINANCE #1640
Attorney Scott presented Ordinance #1640 setting the prevailing wages for the Village of Milan. Mr. Scott stated since the State has not passed a budget for 2016, the wage scale is the same as it was July 2015.
Trustee Zimmerman moved to pass Ordinance #1640 and Trustee Flannery seconded the motion. Roll call vote showed Trustees Wilson, Stickell, Flannery, Zimmerman, Stuart and Taylor voted “Aye”. Motion carried.
CONSIDERATION TO PURCHASE A NEW WATERLINE LOCATOR
Mayor Dawson stated Water Superintendent Farrell has presented the Council with a brochure of and a request for a McLaughlin Verifier G2 Waterline Locator in the amount of $3,750. Mr. Farrell stated the old locator is 8 years old and will be used as a backup for the new one. He stated he compared three vendors and McLaughlin had the best piece of equipment and the lowest price.
Trustee Wilson moved to approve the purchase of the waterline locator in the amount of $3,750. Trustee Stickell seconded the motion. Roll call vote showed Trustees Stickell, Flannery, Zimmerman, Stuart, Taylor and Wilson voted “Aye”. Motion carried.
CONSIDERATION OF ENTERING INTO CLOSED SESSION REGARDING: FOP CONTRACT
NEGOTIATIONS AND SEASONAL EMPLOYEE SALARY SCALE
The Council determined there was no need to go into closed session to discuss the FOP contract and seasonal employee scale.
MOTION TO RETURN TO OPEN SESSION
Not necessary as the Open Session never closed.
CONSIDERATION OF FOP LABOR AGREEMENT
Mayor Dawson stated the current FOP contract ends June 30, 2016. Negotiations regarding continuation of the FOP contract were held with FOP representatives, Mayor Dawson, Chief Johnson and Administrator Seiver.
Administrator Seiver stated the proposed new contract will be a four year contract with the same base as previous years which will increase 2% the first year for the payroll period following July 1, 2016, then 1% each 6 months for the remaining 3 years of the contract. The differential for Sergeant, Detective and Captain will change from a flat amount to a percentage which will be figured on their base wage. A new differential pay of.15 per hour for night shift was added. The contract language will remain the same.i
Mr. Seiver stated the union has voted to accept this contract. Mayor Dawson asked for questions and a motion on the contract. Trustee Zimmerman moved to approve the 2016-2020 FOP Contract. Trustee Flannery seconded the motion. Roll call vote showed Trustees Flannery, Zimmerman, Stuart, Taylor, Wilson and Stickell voted “Aye”. Motion carried.
CONSIDERATION OF WAGES FOR SEASONAL EMPLOYEES
Public Works Superintendent Pannell has requested that the wage scale for the seasonal employees be raised. Their work is similar to a fulltime position laborer and he feels they deserve more than minimum wage.
Administrator Seiver stated the request was that the first year seasonal employees are paid $10.00 per hour and any returning seasonal employees are paid $11.00 per hour. The cap for seasonal employees would be $11.00 per hour.
Trustee Taylor moved to approve the scale of $10.00 for the first year seasonal employee and $11.00 for returning seasonal employees. Trustee Stickell seconded the motion. All Trustees voted “Aye”. Motion carried.
COMMITTEE REPORTS
Trustee Stuart reported a street light out at 216 W. 2nd Avenue. Chief Johnson will call it in.
Trustee Taylor will call a Finance Committee Meeting before the next council meeting to discuss non union employee wages. She will send out a memo. Trustee Flannery stated the Park Committee decided to increase the fireworks this year by $2,000 which will come from donations. The annual Fund Run will take place the morning of July 3rd.
Administrator Seiver stated he was approached by a farmer who asked to cut the Business Park empty lots for the hay. After talking with Superintendent Pannell it was decided not to accept his proposal as he would use a sickle mower and it would look like weeds. This would not be attractive to the current residents of the park or any investors looking at the lots.
CITIZENS OPPORTUNITY TO ADDRESS THE VILLAGE BOARD
Mr. Dan Moreno former Mayor of East Moline was in the audience. He presented the Fire Cracker Run traveling trophy to Chief Johnson. He apologized that it was a little late coming since the Milan Police Team won it last July! He also asked if he could put a sign up for the Fire Cracker Run. Council approved of the sign. Chief Johnson accepted the trophy and stated the Milan team was made up of Officers Dan DeBacker and Derek Radosevich and Captain Chris Johnson and himself. They will be running again this year. Two residents asked that the bathroom doors at the Camden Centre be adjusted to close with less force. It is hard for some of the elderly patrons of Bingo to get in and out of the bathrooms especially when they are handicapped. Mayor Dawson stated he would have the building inspector look at them.
ADJOURN
There being no further business to come before the Board, Mayor Dawson asked for a motion to adjourn the meeting. Trustee Wilson moved to close the meeting and Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried. The meeting adjourned at 6:20 p.m.
Barbara L. Lee, Certified Municipal Clerk
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