Rock Island County Public Works Committee met April 10.
Here is the minutes provided by the Committee:
1) Call to order and roll call
Committee members present: Chair Larry Burns, Nick Camlin, Luis Moreno, Jeff Deppe, Ed Langdon, Bob Westpfahl, Richard Morthland (8:32 a.m.)
Committee members absent: Robert Reagan
Others present: Kenneth Maranda, Dave Ross, Chief Matthew Schnepple, Greg Thorpe, John Massa, Fred Neece, Bill Long, Jerry Clyde, Louisa Ewert, Pat Koranda, Richard Brunk (8:49 a.m.)
2) Public Comments
There were no public comments.
3) Approval of the minutes from the March 13, 2016 meeting
Motion to approve: Bob Westpfahl
2nd: Ed Langdon
Voice vote
Motion carried
4) Reports to the Committee
Mr. Thorpe gave the GIS report in Mr. Boudi’s absence. The GIS department received $19,187.00 in recorder fee revenue for the month of March. They are always aiming for $20,000 so they were in the ballpark. They are still waiting to hear from DCEO on the Enterprise Zone Application. Mr. Thorpe mentioned that the GIS department also helped him get prepared for his Community Rating System (CRS) Audit so they provided many maps and assisted with a lot of data. They also updated address information. The Sheriff’s department does an offender watch list so when they were doing the addresses, the GIS department supplied the Sheriff’s department with information to keep the database up to date.
Motion to approve: Ed Langdon
2nd: Luis Moreno
Voice vote
Motion carried
Mr. Deppe asked about the Enterprise Zone Application.
Mr. Maranda mentioned that there are five or six in consideration and they are still being debated by the group.
Mr. Thorpe gave his Zoning and Building monthly report for March 2017. They had 113 receipts with a net revenue of $13,408.85. The estimated value of that work was $901,867.50. Compared to last year, they had 116 permits and about $21,000 in revenue. Year to date, they have 319 receipts compared to 392 for the previous year. They were ahead in revenues and evaluation. He also mentioned that on April 6th they had their five year audit on the Community Rating System Program where residents get 15% discount on flood insurance. Things went well. She just has some scoring to finish up. We expect to be approved and be able to continue that rating. He also mentioned that the GIS department was very helpful in that process.
Motion to approve: Jeff Deppe
2nd: Richard Morthland/Luis Moreno
Voice vote
Motion carried
Mr. Morthland noted that Mr. Thorpe did an awesome job at the public meeting the other night. He also appreciated the number of members of the board that showed up as well. It was nice to have the board’s support.
Mr. Massa gave his monthly Public Works report. The Knoxville Road project that they have been talking about, all the joints are faulting. IDOT came last week and did some cords for us so they are investigating that to see what the options are on that road to see what can be done to correct it. He mentioned that he thinks it will be a costly repair but will at least have some answers and suggestions of what can be done. There will also be a bid letting today (April 10th) for the project that will repair work on a stream bay stabilization along County Highway 35. Soil and Water will be the lead agency on that. Mr. Westpfahl asked if they found someone to bid on it. Mr. Massa added that he didn’t hear. He was just asked to come in at 3:00 today. When they were looking for quotes, they were having trouble finding someone.
Motion to approve: Jeff Deppe
2nd: Luis Moreno
Voice vote
Motion carried
5) Consider ZBA cases:
a. RZ-17-107, Larry Moore, SE-1 to SE-2, Rural Township
Mr. Thorpe explained that this is a request for rezoning from SE-1, Suburban Estates Low Density District, to an SE-2 Suburban Estate Medium Density District on approximately one acre. There was one objector present and the board’s recommendation was to grant the request.
Mr. Deppe asked what the objection was.
Mr. Thorpe explained that the individual didn’t want a house next to him.
b. RZ-17-108, Aaron & Krista Calvert, AG-1 to SE-1, Drury Township
Mr. Thorpe explained that this is a request to consider a rezoning from AG-1 Agricultural Preservation District, to an SE-1, Suburban Estates Low Density District on approximately 13 acres. There were no objectors present and the board’s recommendation was to grant.
Motion to approve both ZBA cases: Luis Moreno
2nd: Richard Morthland
Voice vote
Motion carried
6) Consider possible action on River Oaks Trailer Park
Mr. Burns explained that this was put in the agenda to give everyone a heads up on what was said in the meeting but since then there has been some things come up and we do not have all the facts yet. He added that his recommendation would be to table.
Motion to table: Jeff Deppe
2nd: Bob Westpfahl
Voice vote
Motion carried
Mr. Thorpe asked what is being tabled?
Mr. Burns added that they are tabling further discussion until we have all the facts. He also asked Mr. Thorpe is he would like to give a quick summary of how everything is going. Mr. Thorpe explained that a question was brought up with using the federal funds for the cleanup of the burn/violation. The scope FEMA considered is a larger cleanup than they intended originally on the application. The question came in whether we can use federal funds. They are completely eligible grant expenses so we could but we have to be done and completed on May 20th. The plan is still to move forward with what we can. If we can’t use federal funds for a portion of it, than we can’t use federal funds for a portion of it and will have to discuss using other funds.
Mr. Westpfahl asked if they have to dig up the septic tanks and gas lines.
Mr. Thorpe explained that any utility that is more than a foot below doesn’t have to be removed however the septic tanks do have to be opened, sucked clean, and crushed but the tank will stay in the ground. They crush them so they won’t hold water.
Mr. Ross asked if the gas lines are capped.
Mr. Thorpe explained that the gas and electric have been removed for about a year.
7) Review and award bids received on Monday, March 13, 2017 for road resurfacing project
Mr. Massa explained that they bid this as a type bid. It’s bid with two different types of maintenance. They bid it as what is called cape seal, which is a seal coat with a micro seal over top and then they bid it as a mill an inch and a quarter, which is an inch and a quarter of hot mix asphalt. It was known that the hot mix asphalt would be more expensive but to what extent. The hot mix asphalt was about $380,000 more but after you go through the cost analysis; two main things that stick out, the millings that we get from this project, they are a big asset for the County, they are used for shoulder rock, back filling, pipe culverts, etc. The cost for us to buy rock and haul it to the end of the County, would be around $255,000. The cost for them to mill the asphalt up and put it in the County is $186,000 so there is a benefit to us about $69,000. The cost life cycle analysis for the cape seal, it would be cost per year $117,648 per year (for 8 years). The life span of the asphalt at 14 years would be $94,600 per year. Mr. Massa recommended going with the hot mix asphalt over the cape seal and Valley Construction would be the low bid at $1,324,393.01.
Mr. Westpfahl asked what road this is on.
Mr. Massa explained that it would be two miles worth of roads. They are County Highway roads B,C, and D, south of Illinois City, 35,44, and 66. All they are doing is milling off the main, not messing with the shoulders. Sometimes they do driveways and shoulders. This is just a preventative maintenance, milling 22 foot of the main line and putting it back. Mr. Deppe noted that Valley Construction is also a local contractor.
Motion to approve the bid: Nick Camlin
2nd: Jeff Deppe
Voice vote
Motion carried
8) Approve quotes for pipe culverts
Mr. Massa explained that these are just quotes. Since they are going through and doing hot mix on the roads, there are several culverts that they would like to replace. There are two of them. One of them is quoted for just a little more than half of the pipe and the other is for the pipes that would be needed. Illlowa Culvert and Supply Co. was the low quote for both of them. The quote would be for $11,776.40 for just a little over half. For all of them, it would be $19,107.65. Mr. Massa added that the reason he brought both is because typically when the quotes start getting up above around $15,000, we like to go out for bid. Mr. Massa added that he brought both of them in to ask if we could go with the higher quote or if they would like for him to go with the lower quote and then go out for bid for the remaining pipe. By law the County can go up to $30,000 without a bid but County policy is different which is why it is broke up that way. Mr. Deppe asked what Mr. Massa recommends. Mr. Massa explained that he would like to use all of them, ask for the full amount, and get it done.
Motion to approve the low bid for the full amount: Richard Morthland
2nd: Jeff Deppe
Voice vote
Motion carried
9) Consider MFT resolution appropriating funds for survey work performed in 2014
Mr. Massa explained that this is a project that they did in 2014, they hired an engineering firm to do work on projects. This has already been done and paid for. The County Board approved the Engineering Agreement but an MFT Resolution was supposed to have been approved also. It just says that it is okay to use Motorfuel Tax and it is needed to finalize the paperwork.
Motion to approve: Bob Westpfahl
2nd: Luis Moreno
Voice vote
Motion carried
10) Committee member opportunity for brief comments (no decisions will be made)
Mr. Deppe noted that last week was the start of construction season so please put the cell phones down and don’t speed through construction zones.
11) Adjourn
Meeting adjourned by Chair Larry Burns at 8:53 a.m.
http://www.rockislandcounty.org/CountyBoard.aspx?id=40517
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