Rock Island Today

Rock Island Public Library Board of Trustees met September 19.

Here is the minutes as provided by the board:

The Board of Trustees of the Rock Island Public Library met at 5:00 p.m. at the Rock Island

Public Library, 2nd Floor, Director’s Office, with Karen Phillips, President, presiding. Present: Mary Brodd, Kevin Koski, Elizabeth Russell, Eudell Watts III, Virgil Mayberry, and

Nancy Coin

Conference Call: Jacki Nelson

Also present were: Angela Campbell, Director; Kellie Kerns, Director Business

Office/Facilities; Lisa Lockheart, PR Liaison; Kathy Lelonek, RIPL Foundation Director

Absent: Pat Mahar,

Call to Order: Karen Phillips called the meeting to order. Public Comment: None

The Board reviewed the August 15, 2017 minutes. There was a correction. Karen Phillips

advised the minutes stand approved as amended. All were in favor.

Board Education: Municipal Minute article was presented to the Board.

Correspondence: Correspondence was presented to the Board.

The Board reviewed and discussed bills from August in the amount of $77,380.14. 

Mary Brodd made the motion to approve August bills as presented. Virgil Mayberry seconded. Motion carried on a recorded vote. 

The Board was provided with a summary of the budget review with the City Manager & budget team on September 8, 2017. 

Kevin Koski made the motion to approve CY18 budget as presented. Eudell Watts III seconded. Motion carried on a recorded vote.

Building and Grounds:

The Board was presented with Recycling Management (Downtown) updates and further discussion/ideas occurred.

The Board was presented with Rotunda Renovation project updates.

The Board was presented with Security Alarm and Monitoring System Services bid updates. A committee meeting was set for October 16, 2017, to review and recommend awarding the bid for services.

Personnel and Policy:

Kevin Koski made the motion to approve Board Bylaws as presented. Mary Brodd seconded. All were in favor.

Planning and Community Relations: Nothing to report.

Art Committee: The Figge picked up the Koen painting for their opening exhibit on October 5, 2017, at 7:00 p.m.

Foundation: The Board was provided with updates on the private philanthropic campaign by Kathy Lelonek. The next meeting of the Foundation will occur September 26, 2017.

Administrator’s Report:

Department Updates – Angela Campbell provided the Board with the latest department updates and statistics. Patron Count and database usage was discussed.

Milan Blackhawk – Will meet September 28, 2017 to approve the tax levy and wrap up end of year business. 

Unfinished Business:

Cynthia Lukasik book & plaque – Waiting for book selection.

County Tax/City Libraries – updates: Continuing to gather information.

30/31 branch – updates: Continuing to gather information. 

RIMSD Partnership Opportunity – updates: Intergovernmental Agreement is in the draft stage under review.

Library Strategic Planning for CY18 – updates: Continuing to gather information.

Standing Committee Assignments – Were assigned by Board members. 

Motion whether or not to approve Tri-City Jewish Center right of refusal agreement – Draft handed out for review. Will discuss at next meeting.

New Business:

Review Nominating Officers – Committee Chair was assigned. Will go as unfinished business for the October meeting.

Mary Brodd made the motion to close library locations for the annual staff in-service, February 19, 2018. Eudell Watts III seconded. All were in favor.

Kevin Koski made the motion to set holiday closings at all library locations for CY18. Mary Brodd seconded. All were in favor.

OMA Training Certificate Verification Results – certificate completion reminders were communicated to Board members.

Information Sharing:

Board Policy Checklist was presented to the Board.

Closed Session – Personnel: The Board did not go into closed session.

Announcements:

Eudell Watts II advised the Watts Trivia Night will occur on October 27, 2017, same time and venue as previous years.

Virgil Mayberry advised Mayor Thoms of closed session information as the appointed Council Liaison. He advised in regard to the September 18th Council study session about police security camera proposal, that this is a 5 year plan involving identified crime areas of the city. Total cost of $531,000 and 151 cameras. 

September is library card sign-up month; the library partnered with Happy Joe’s with a pizza box coupon offer.

The Board was advised of a charitable estate letter.

Board adjourned at 6:07 p.m.

The next regular meeting of the Rock Island Library Board of Trustees will be October 17, 2017, at 5:00 p.m.

http://rockislandlibrary.org/RILibrary/files/17/170d7ca2-ddcb-40f4-878d-5f9791c4fe1c.pdf