Rock Island Public Library Board of Trustees met February 20.
Here is the minutes provided by the Board:
The Board of Trustees of the Rock Island Public Library met at 5:02 p.m. at the Rock Island Public Library, 2nd Floor, Director’s Office, with Karen Phillips, President, presiding.
Present: Mary Brodd, Kevin Koski, Elizabeth Russell, Jacki Nelson, Pat Mahar, and Virgil Mayberry
Also present were: Angela Campbell, Director; Kellie Kerns, Director Business Office/Facilities; Lisa Lockheart, RIPL PR Liaison; Kathy Lelonek, Foundation Director
Absent: Nancy Coin, Eudell Watts III
Call to Order: Karen Phillips called the meeting to order.
Public Comment: None
The Board reviewed the January 16, 2018 minutes. There were no corrections. Karen Phillips advised the minutes stand approved as written. All were in favor.
Board Education - The following was presented to the Board:
1. Municipal Minute – Public Funds & Training/Professional Development
2. OMA - Teleconferencing & Voting Exceptions
3. Retention Management – Closed Session Minutes
Correspondence: Correspondence was presented to the Board.
Finance: The Board reviewed and discussed bills from January in the amount of $58,237.14.
Kevin Koski made the motion to approve January bills as presented. Mary Brodd seconded. Motion carried on a recorded vote.
Mary Brodd made the motion to approve 4-10 Report for submission. Kevin Koski seconded. Motion carried on a recorded vote.
No motion was made to participate in the Illinois Customer Choice Program. Information will be filed and reviewed at a later date.
Buildings and Grounds: Security Services System Conversion – updates were presented to the Board.
Action Item: Patron information will be gathered by administration re: Southwest door damages.
Downtown HVAC – updates were presented to the Board.
SW Masonry Bid/Project - updates were presented to the Board.
Personnel and Policy: Scheduled a meeting 4/6/18 @3pm to review policies.
Planning and Community Relations: Community Conversations data is being compiled. This information will be shared at the April working session.
Art Committee: Nothing to report.
Foundation: Food for Thought is confirmed for April 19th , from 6-9p.m., at the Tri-City Jewish Center. Admission is $40 per person. Referrals for invites are welcome, and board member participation and volunteerism is encouraged.
Administrator’s Report: Department Updates – Angela Campbell provided the Board with the latest department updates and statistics. In-house use was discussed.
Milan Blackhawk – Next meeting is scheduled for April 26, 2018, at 4p.m.
Unfinished Business: Cynthia Lukasik book & plaque – updates: Mrs. Lukasik continues to review alternative book selections.
Long Range Buildings Study & Planning - updates: Administration will continue to gather information.
Strategic Planning - Administration will continue to gather information.
Tri-City Jewish Center - updates: Administration will continue to gather information.
New Business: Kevin Koski made the motion to approve determination of sealed closed session minutes. Mary Brodd seconded. Motion carried on a recorded vote, 5 AYES 1 NAYS 2 ABSENT.
Kevin Koski made the motion not to approve releasing closed session minutes to the public. Mary Brodd seconded. Motion carried on a recorded vote, 5 AYES 1 NAYS 2 ABSENT.
Pat Mahar made the motion to approve disposal of closed session minutes older than 18 months. Virgil Mayberry seconded. Motion carried on a recorded vote, 5 AYES 1 NAYS 2 ABSENT.
April 11th Working Session @5pm food orders was discussed. The Board President will take care of for members.
Action Item: Pat Mahar request to have location of working session at an alternative location. The Board President will check availability and administration will add to next month’s agenda.
Information Sharing - The following was presented to the Board:
RIPL Board Policy Checklist - updates
RIPL Master Agenda – updates
Virgil Mayberry made the motion to approve going into closed session for discussion under exception Section 2(c) (1) of OMA, for the performance and dismissal of personnel. Mary Brodd seconded. All were in favor.
The Board went into closed session at 6:08 p.m. The Board came out of closed session at 6:21 p.m.
Mary Brodd made the motion to approve going into regular session. Elizabeth Russell seconded. All were in favor.
The Board went into regular session at 6:22 p.m.
No voting, as a result of the closed session, was necessary.
Announcements:
Angela Campbell provided information on a possible litigation issue over an agreement with Per Mar Security.
Virgil Mayberry encouraged discussion regarding the sprinkler issue recently presented to City Council.
Closed Session: Personnel – addressed.
Board adjourned at 6:28 p.m.
The next regular meeting of the Rock Island Library Board of Trustees will be March 20, 2018, at 5:00 p.m.
http://rockislandlibrary.org/RILibrary/files/dc/dc57c41e-f030-421d-b23c-fe6f67ac7485.pdf
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