Rock Island Today

City of Colona Admin/Finance Committee met April 16.

Here is the minutes as provided by the committee:

Call to Order: 9:16 a.m.

Roll Call:     Aldermen Holman, Swemline, Hillman were present

Staff Present:        J. Legare                 Treasurer

                             K. Palmer                 Office Manager

                             R. Lack                     Mayor

                             B. Winegar                Clerk

Public Comments: None.

Old Business:

The committee discussed giving paid time off for part-time employees scheduled to

work 1,000 hours per year or are eligible for IMRF. The committee is going to

recommend to the City Council that a part-time employee of the City who is scheduled

to work 1,000 hours or more be given 24 hours of paid time off per calendar year. The

PTO will be prorated after the six month probationary period is completed.

New Business:

     1. The City Clerk and Office Manager have received a quote of $12k to update the

          City’s website. It was decided by the committee to reach out to local colleges for

         a programming intern who may be interested in developing a new web site for

         the City.

     2. The City Clerk, Office Manager, and the Treasurer have looked at new software

         options for utility billing and general ledger. They have looked at 5 different

         packages and have identified the one they would like to purchase. There will be

         another demonstration in May to show the general ledger side of the package to

         the Treasurer. Anyone who would like to view the software may attend. Target

         date to implement use of the new software is January 2019.

     3. The office manager will check with some of the other cities and develop a policy

         on writing off unpaid accounts.

     4. The Treasurer furnished a copy of the higher cost items that were purchased but

          not budgeted during the current fiscal year to each committee member. Although

          these items were not budgeted in FY 2017-2018, they were approved for

          purchase by the council during this fiscal year. This is the information which will

          be given to the auditor for tracking purposes.

Adjourn:

Alderman Hillman made the motion to adjourn. Alderman Swemline seconded. A voice

vote of all ayes was received. Meeting adjourned at 10:16 a.m.

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