Galva Community Unit School District 224 Board met Sept. 24.
Here is the minutes provided by the board:
Regular Meeting: September 24, 2018
Location: Galva Jr/Sr High School Library
Members Present: Clucas, Hawes, Jeffries, VanDeVelde, and Larson
Members Absent: Edmonds and Heinrich
Others Present: Mr. Doug O’Riley, Superintendent; Mr. Joe Becker, Jr/Sr High School Principal; Mrs. Mary Kelly, Elementary Principal; Deb Smith, Jatavius Smith, Toni Pickard, Dawn Peters, Kyle Bloom, Heather Bloom, Hope Blair, Roger Blair, Steve Bell, Susan Bell, Curtis Craig, Makayla Craig, Allison Nordstrom, Tim Nordstrom, Nathalie Hawes, Katherine Hawes, Kalleigh Gale, Dawn Gale, Zach Hardy, Holly Hardy, Brittany Boston, Aundra Pacheco, Ian Pacheco, Olivia Mloteck, Josh Gravitt, Addie Morre, Tina Moore, and Carol Townsend.
The meeting was called to order at 7 PM.
Commendations: Principal Kelly introduced the members of the Galva Elementary Student Leadership Club. The goals of the SLC is to teach leadership skills and create a culture of leaders among our youth. Mrs. Peters facilitates the meetings while students make decisions and promote various events throughout the year. Members include: Hope Blair, Roger Blair, Zaydi Ensley, Kalleigh Gale, Allison Nordstrom, Ian Pacheco, Riley Schoutteet, Jatavius Smith, Lycan Stach, Amelia Wigant, Kyle Bloom, Makayla Craig, Avery Dooley, Christopher Garcia, Shane Garcia, Josh Gravitt, Preston Haga, Katie Jones, grace Klein, Olivia Mlotek and Addi Moore.
Parent, Visitor, and Union Comment: Zach Hardy, parent, discussed the new additional bus stop that is current located at NE 5th Street and NE 1st Avenue. There are no sidewalks at this location, Mr. Hardy asked for the bus stop to be moved up a block to NE 2nd Avenue, where there are sidewalks.
Consent Agenda: A motion was made by VanDeVelde, seconded by Clucas to establish a consent agenda and to approve the consent agenda to include the following:
5.1 Regular Meeting Minutes of August 20, 2018
6.1 Approval of the Treasurer’s Report August 2018
6.2 Approval of the Bills for September 2018
6.3 Activity Accounts Balance Sheet
7.2 Approval of Employee Salary Report for Website Posting
7.3 Approve the Addition of an Activity Account for PASE (Parents Actively Supporting Education)
8.2 School Board Policy Updates – First Reading
8.3 School Board Policy Updates – Second and Final Reading: 2:105 Ethics and Gift Ban;
2:170 Procurement of Architectural, Engineering, and Land Surveying Services; 2:170-AP Admin Procedure – Qualification Based Selection; 4:20 Fund Balances; 4:50-E Exhibit – School District Payment Order; 4:55-E Exhibit – Cardholder’s Statement Affirming Familiarity with Requirements for Using District Credit and/or Procurement Cards; and 4:60-AP2 Admin Procedure – Third Party Non-Instructional Contracts; 4:140 Waiver of Student Fees.
Roll Call Votes: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes
APPROVAL OF MINUTES
5.1 Regular Meeting Minutes of August 20, 2018 (Approved as part of consent agenda)
FINANCIAL REPORT
6.1 Approval of the Treasurer’s Report August 2018 (Approved as part of consent agenda)
6.2 Approval of the Bills for September 2018 (Approved as part of consent agenda)
6.3 Activity Accounts Balance Sheet (Approved as part of consent agenda)
FINANCE/BUSINESS
7.1 Approval of the Fiscal Budget for 2018-19
A motion was made by VanDeVelde, seconded by Jeffries to approve the Budget for 2018-19 school year. Roll Call Votes: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes and Larson – yes
7.2 Approval of Employee Salary Report for Website Posting (Approved as part of consent agenda)
7.3 Approve the Addition of an Activity Account for PASE (Approved as part of consent agenda)
QUALITY EDUCATION
8.1 Committee Reports: Curriculum/Safety: Results of Parent Survey were reviewed at the last meeting. Board President Larson commended the group for their work and discussed the Math 094 course and transitioning to college level math courses. Extracurricular: No Meeting. Board Member Clucas discussed current open coaching positions. Facilities: Discussed lockers in the Jr/Sr High School. Transportation: No Meeting.
8.2 School Board Policy Updates – First Reading
8.3 School Board Policy Updates – Second and Final Reading: 2:105 Ethics and Gift Ban; 2:170 Procurement of Architectural, Engineering, and Land Surveying Services; 2:170-AP Admin Procedure – Qualification Based Selection; 4:20 Fund Balances; 4:50-E Exhibit – School District Payment Order; 4:55-E Exhibit – Cardholder’s Statement Affirming Familiarity with Requirements for Using District Credit and/or Procurement Cards; and 4:60-AP2 Admin Procedure – Third Party Non-Instructional Contracts; 4:140 Waiver of Student Fees. (Approved as part of consent agenda)
8.4 Approve Early Graduation Request for the Seniors who submitted requests.
A motion was made by Hawes, seconded by Jeffries to approve the Early Graduation Requests. Roll Call Votes: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes
8.5 Approve Class of 2019 Graduation Date for May 19, 2019
A motion was made by VanDeVelde, seconded by Clucas to approve the Class of 2019 Graduation date to be May 19, 2019. Roll Call Votes: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes
8.6 Risk Management Plan Update – Supt. O’Riley discussed the updates to the Tort Fund that support the acquisition of the School Resource Officer.
8.7 Consider of Alternatives to Replace the Security Corridor: Option A: A concrete and metal covered walkway, with an estimated cost of no less than $55,000. Option B: Adding a 10’ security fence to the area to create a courtyard, with an estimated cost of less than $10,000.
A motion was made by Hawes, seconded by VanDeVelde to proceed with Option B, with the possible addition of a roof over the walkway. Roll Call Votes: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes
8.8 Discussion Regarding Board Meeting Practices and Procedures. The Board discussed potential changes. Options discussed was whether the administrators needed to be at the Board meetings. Also discussed written committee reports.
EXECUTIVE SESSION
A motion was made by Hawes, seconded by VanDeVelde to move into Executive Session at 7:50 PM for the purpose of discussing Student Disciplinary Cases; appointed Jeffries as Recording Secretary. Motion was carried with the following vote: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes
RECONVENE TO OPEN SESSION
A motion was made by Hawes, seconded by Clucas to Reconvene to Open Session and seal the minutes. Motion was carried with the following vote: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes
PERSONNEL
10.1 Approve Jordan Bates as Volunteer for Volleyball.
A motion was made by Clucas, seconded by VanDeVelde to approve Jordan Bates as a Volunteer for Volleyball. Motion was carried with the following vote: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes.
10.2 Approve Susan Raley as Volunteer for Dance/Drill
A motion was made by VanDeVelde, seconded by Clucas to approve Susan Raley as a Volunteer for Dance/Drill. Motion was carried with the following vote: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes.
FUTURE BOARD MEETING AGENDA ITEMS
October – SRO Update
- S.T.E.A.M Update
- Discussion of a Process for Determining Future Large-Scale Facilities Upgrades
- Revisit Snack Procedure at the Elementary School November – District Levy
- School Report Card Approval
- S.T.E.M. Update
- Independent Living Update
ADJOURNMENT
A motion was made by Clucas, seconded by Hawes to adjourn the meeting at 8:27 PM. Motion was carried with the following vote: Clucas – yes, Hawes – yes, Jeffries – yes, VanDeVelde – yes
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