City of Aledo Council met Nov. 5.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on November 05, 2018. MAYOR HAGLOCH called the meeting to order at 6:48 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, JAY DOHERTY, JIM HOLMES, and CHRIS KOPP. Mayor CHRISTOPHER HAGLOCH.
Also present were ERIN KNACKSTEDT, City Administrator, CHRIS SULLIVAN, Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, TARAH SIPES, Economic Development Coordinator, JOSHUA HERMAN, Labor Attorney, JOEL BABBITT, Group Benefit Associates, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Aledo Times Record and Rock Island Argus, and Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by Pastor Daren Dietmeier, Trinity Presbyterian Church.
Appearances: Lois Ricketts, appeared before the Committee of the Whole to express concern over excessive leaf burning in Aledo. It was noted concern for community members with lung issues and to possibly consider a ban on burning. Suggestions were heard to have residents to utilize the yard-waste facility as an alternative.
Ms. Ricketts also wanted to encourage the City Council to consider replacing the roof at the Button Building, 101 – 105 N. College Avenue, instead of the consideration for demolition. It was noted the building as a useful building in the downtown business district.
Communication & Correspondence: No Report.
Requests & Petitions: Cemetery Transfer Request: Petition of Dempsey & Nancy Ferguson to transfer Lot Thirty-seven (37) & Lot Fifty-two (52), Block Seven (7) in the Sixth (6th) Addition of the Aledo Cemetery from Dempsey & Nancy Ferguson to Samuel or Carol Rausch of Oyster Bay, Suffolk, New York.
Public Works Activity Report:
Streets: asphalt patches were completed, streets were swept 1 day each of the
past 3 weeks, staff preparing equipment for the winter season, mowed all properties, cleaned storm drains, clean-up of stumps from tree removals, and tested GFI outlets on the decorative light poles.
Water: JULIE’s; budget review; IRWA training; 1 water service break on N. College Avenue; 1 hydrant repair at the YMCA; met with Strand & Associates Inc., for a site visit and review of 2018 projects; completed the sanitary sewer video / hydro cleaning project for 2018; and attended the SW 9th Street water main bid opening.
Gas: JULIE’s; budget review; boiler work and painting at the Border Station; install gas service at the new library; repair gas main at Bowlyou’s Ice Cream and Grill; replace feed line at Big River Resources; and check all valves in the Industrial Park.
Cemetery: Three (3) funerals occurred. Mowing, stone repair and jetting continues.
DPW: PW garage floor drain review and coordination; budget review; SW 9th Street Water Main project bid opening; a total of 11 dumpsters were utilized for fall clean-up days; NE Quadrant Resurfacing job is complete; received preliminary Phase VI Plans for the Downtown Street & Sidewalk project with tentative plans to be bid out in December, 2018; and City Hall Interior Remodel to be advertised for bid in November and to be opened December 7th.
Aledo Police Department Activity Report: CHIEF Sullivan reported the annual Chili Cook-off is scheduled to be held on Friday, November 16, 2018 from 11:00 a.m. till 2:00 p.m. It will be hosted at the Aledo Fire Station.
CHIEF reported part-time Officer Bunker is a graduate of the full-time Basic Police Officer Academy and has served as a law enforcement officer in the past. She is retired from the military and currently serves as a full-time firefighter at the Rock Island Arsenal. She will finish field training in December.
CHIEF reported part-time Officer Brown is registered for the next part-time Officer Academy class in the State. He will begin his field training after he finishes his 40-hour Mandatory Firearms course and begins the Academy training.
Administration Report: ADMINISTRATOR Knackstedt participated in budget hearings on October 29 and October 30. The meetings went well and the changes that the Council discussed will be incorporated into the final budget before the public hearing. ADMINISTRATOR finalized the garbage contract for presentation at the Finance Committee meeting set for November 12. Also, ADMINISTRATOR has worked with Hutchison Engineering to prepare an agreement for the final plats of annexation. The Safe Routes to School grant application has been finalized and will be scanned and sent to the Illinois Department of Transportation.
EDC Sipes reported a round table was hosted by the City on October 11, 2018 to open up conversation with some women in Aledo around topics of interest within the community. A follow-up conversation to be scheduled for Thursday, November 8 at 9:00 a.m. EDC worked with City Staff to create a draft Parks & Recreations brochure as a tool to market Aledo to outsiders. Also, worked with CITY CLERK and ADMINISTRATOR to update and revise the RFP for Economic Development Consulting Services.
CITY CLERK Dale provided information regarding Utility Billing and Payroll for the month of October. CITY CLERK to advertise for cleaning services at City Hall & Aledo Police Department. Bids to be returned on November 30, 2018 at 10:30 a.m. A presentation to then be made to the Aledo City Council.
CITY CLERK reported City Hall will be closed on Monday, November 12, 2018 in observance of Veterans Day. City Hall will resume normal hours of operation on Tuesday, November 13, 2018 between the hours of 8:00 a.m. and 4:30 p.m.
Mayor’s Report: MAYOR Hagloch presented a proclamation recognizing November 11, 2018 as Veterans’ Day in our community and call this observance to the attention of all our citizens.
Aledo Exchange Club to host “One Nation Under God” breakfast on Saturday, November 10, 2018 at 7:00 a.m at the V.F.W. Keynote speaker to be Gary Metivier.
Committee Report: ALD. Doherty reported the Tax Increment Financing (TIF) Committee met on October 29, 2018, to review a façade grant submitted by Dave Relander, Stuts Drug Store, 101 S. College Avenue, Aledo, IL. The item has been forwarded to Council for final approval. A introduction was made by Erik Reader, Reader Area Development, with plants for Mr. Reader to bring back a formal presentation at a later date. The Committee also reviewed the purchase of benches at Monument Park.
ALD. Cooper reported the Public Property, Streets & Sidewalks Committee met on October 29, 2018, to discuss and review a proposal for the Public Works Building Concrete Floors.
ALD. Bewley reported the Gas Committee met on October 29, 2018 to discuss a proposal for USDI’s ESRI Based Pipeline Safety Compliance Program. The Committee also discussed the Natural Gas Purchase Discount Program by UGM which was recommended to not move forward with entering into a discount agreement at this time.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN HOLMES to approve the meeting minutes of October 15, 2018 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Doherty, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN BERTRAND that the Invoice Listing AP20-18 & AP20/A-18, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Holmes, Kopp, and Bertrand. NO: None. ABSTAIN: Doherty. Motion carried. 6 yeas, 0 nays, 1 abstention.
RESOLUTION NO. 37R, SERIES OF2018; APPROVING AN AGREEMENT FOR PERFORMANCE OF ENGINEERING / ARCHITECTURAL / SURVEYING SERVICES BY KLINGNER ASSOCIATES, P.C. FOR CONCRETE FLOOR REPAIRS TO THE PUBLIC WORKS BUILDING:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN COOPER to approve Resolution No. 37R, Series of 2018; Approving an Agreement for Performance of Engineering / Architectural / Surveying Services by Klinger Associates, P.C. for concrete floor repairs to the Public Works Building for a lump sum payment of Thirteen Thousand Dollars ($13,000). A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Doherty, Holmes, Kopp, Bertrand, and Bewley. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 38R, SERIES OF 2018; APPROVING THE REPAIR OF A WATER MAIN VALVE AT SE 3RD STREET AND 6TH AVENUE IN ALEDO, ILLINOIS:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve Resolution No. 38R, Series of 2018; Approving the Repair of Water Main Valve at SE 3rd Street and 6th Avenue in Aledo, Illinois; including the purchase of necessary materials for the Project by Utility Equipment Company, whose quote for such materials is Twelve Thousand Eighty-seven Dollars and Fifty-eight Cents ($12,087.58) and for the excavation, repair, backfill, and final grade and see for the Project to Craig Zenk Excavating for an amount not to exceed Eight Thousand Dollars ($8,000) for a total project cost not to exceed Twenty Thousand Eight-seven Dollars and Fifty-eight Cents ($20,087.58). A Roll call vote was recorded as follows:
YES: Cooper, Doherty, Holmes, Kopp, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 39R, SERIES OF 2018; APPROVING PRELIMINARY ENGINEERING SERVICES FOR PREPARATION OF ANNEXATION PLATS:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN CHAUSSE to approve Resolution No. 39R, Series of 2018; Approving Preliminary Engineering Services for Preparation of Annexation Plats by Hutchison Engineering Inc. to provide thirteen (13) plats for a cost not to exceed Fifteen Thousand Six Hundred Dollars ($15,600). A Roll call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Bertrand, Bewley, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 40R, SERIES OF 2018; APPROVING A REDEVELOPMENT AGREEMENT BETWEEN THE CITY OF ALEDO, ILLINOIS AND STUTS DRUG STORE, INC.:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN BERTRAND to approve Resolution No. 40R, Series of 2018; Approving a Redevelopment Agreement between the City of Aledo, Illinois and Stuts Drug Store Inc., 101 S. College Avenue, Aledo, IL., 61231, and the City shall reimburse the Property Owner one-half of the actual costs incurred (excluding sales taxes) by the Property Owner for such façade and/or building repairs, to a maximum reimbursement of Seventy-Five Hundred Dollars ($7,500). A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Bertrand, Bewley, Chausse, Cooper, and Doherty. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE PURCHASE OF USDI’S ESRI BASED PIPELINE SAFETY COMPLIANCE PROGRAM:
Motion was made by ALDERMAN BEWLEY and seconded by ALDERMAN KOPP to approve the purchase of USDI’s ESRI Based Pipeline Safety Compliance Program; cost for data conversion, setup, implementation, and training in the amount of Three Thousand Dollars ($3,000), and the cost of annual support services, licenses, and yearly updates in the amount of Four Thousand Seven Hundred Fifty Dollars ($4,750). A Roll call vote was recorded as follows:
YES: Kopp, Bertrand, Bewley, Chausse, Cooper, Doherty, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE PURCHASE OF MONUMENT PARK BENCHES IN THE AMOUNT OF $7,651:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN HOLMES to approve the purchase of Monument Park benches (six) in the amount of Seventy-Six Hundred Fifty-one Dollars ($7,651). A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Cooper, Doherty, Holmes, and Kopp. NO: None. PRESENT: Chausse. Motion carried. 6 yeas, 0 nays, 1 present.
MOTION TO ACCEPT THE RESIGNATION OF CITY ADMINISTRATOR ERIN J. KNACKSTEDT:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to accept the resignation with regret of City Administrator Erin J. Knackstedt effective November 16, 2018. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Doherty, Holmes, and Bertrand. NO: None. PRESENT: Kopp. Motion carried. 6 yeas, 0 nays, 1 present.
CEMETERY TRANSFER REQUEST: PETITION OF DEMPSEY & NANCY FERGUSON TO TRANSFER LOT THIRTY-SEVEN (37) & LOT FIFTY-TWO (52), BLOCK SEVEN (7) IN THE SIXTH (6TH) ADDITION OF THE ALEDO CEMETERY FROM DEMPSEY & NANCY FERGUSON TO SAMUEL OR CAROL RAUSCH OF OYSTER BAY, SUFFOLK, NEW YORK:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN KOPP to approve the cemetery transfer request as presented. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Doherty, Holmes, Kopp, Bertrand, and Bewley. NO: None. Motion carried. 7 yeas, 0 nays.
STANDING COMMITTEE REPORTS: A Tax Increment Financing (TIF) Committee meeting to be held on Monday, November 12, 2018 at 6:15 o’clock p.m. in the City Council Chambers.
A Gas Committee meeting to be held on Monday, November 12, 2018 at 6:30 o’clock p.m. in the City Council Chambers.
A Finance Committee meeting to be held on Monday, November 12, 2018 at 6:45 o’clock p.m. in the City Council Chambers.
OLD BUSINESS: ALD. Holmes reported on the recent cleaning of the Monument Park Statue completed by Northwest Restoration Co. The City Council noted how well the monument looks after the cleaning and encouraged those who have not yet seen the monument to stop by.
NEW BUSINESS: A Discussion Approving the Rescheduling of the December 3, 2018 City Council meeting to December 4, 2018: CITY CLERK Dale reported the upcoming municipal caucus to be held on Monday, December 3rd, 2018 at 7:00 o’clock p.m. for Wards I, II, III, and IV Alderman. Ward I – to be held at St. Catherine’s Parish Hall;
Ward II – to be held at Aledo Fire Station; Ward III – to be held at Apollo Elementary School; and Ward IV – to be held at the Senior Citizen’s Center.
The City Council voiced no objection to moving the meeting to Tuesday, December 4, 2018 at 6:15 o’clock p.m. in the City Council Chambers.
Discussion on Approval of Cash Farm Lease Agreement: CITY CLERK Dale reported City Staff received direction from the Public Property, Streets & Sidewalks Committee to solicit bids for the 20 tillable acres / farm cash rent for alfalfa / hay planting for the 2019 growing season. Bids were accepted until October 31, 2018 at 10:00 a.m. Two (2) bids were received and are as follows:
Rick Gillespie, 1883 70th Avenue, Aledo, IL; bid for a five (5) year lease at $200 per acre for 20 acres; with an option on the 6th & 7th year for the same price per acre or for a negotiated reduced price depending on condition of hayfield. Mr. Gillespie would put in corn or beans on the 6th year and reseed to hay on the 7th year if conditions warrant.
Scott Brown, (address unknown); bid for a five (5) to six (6) year lease at $165 per acre for 20 acres.
South lagoon Acreage: Rick Gillespie currently farms the ground with no payment to the City. As part of his bid, Mr. Gillespie noted the hay is in its sixth (6th) year in 2018. His bid on the entire piece is $300 per year, payable on May 1. Noting, this will be a year to year lease.
South Lagoon Acreage: Mr. Brown did not bid on that portion noting he was not interested.
City Staff advises the Council pursuant to Section 11-76-1 of the Illinois Municipal Code, 65 ILCS 5/11-76-1, the City may authorize any municipal officer to make leases for terms not exceeding two years in such manner as they may determine.
City Council requested confirmation by the City Attorney regarding term limits and to draft a contract. City Staff to bring the cash farm lease agreement before the City Council at a later date.
CLOSED SESSION:
Motion was made BY ALDERMAN CHAUSSE and seconded by ALDERMAN DOHERTY to adjourn to closed session to discuss:
A. Personnel Bargaining Section 2(c)(2) Open Meetings Act; and,
B. Collective Bargaining Section 2(c)(2) Open Meetings Act; and,
C. Setting of the Price for Sale of Real Property Section 2(c)(6) Open Meetings Act.
A Roll call vote was recorded as follows:
YEAS: Cooper, Doherty, Holmes, Kopp, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays. The meeting was recessed to closed session at 7:15 P.M.
RECONVENE IN OPEN SESSION:
Council reconvened in open session at 8:29 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, BEWLEY, CHAUSSE, COOPER, DOHERTY, HOLMES, and KOPP, MAYOR HAGLOCH, as well as, CHIEF SULLIVAN, and CITY CLERK DALE.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 8:30 P.M.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_11052018-147
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