City of Moline Committee of the Whole/Council met Nov. 14.
Here are the minutes provided by the council:
Committee-of-the-Whole Call to Order
PRESENT: Mayor Sangeetha Rayapati (Chair)
Alderperson Debbie Murphy (Ward 1)
Alderperson Alvaro Macias (Ward 2)
Alderperson Abdur Razzaque (Ward 3)
Alderperson Matt Timion (Ward 4)
Alderperson Jessica Finch (Ward 5)
Alderperson Pat O’Brien (Ward 6)
Alderperson Anna Castro (Ward 7)
Alderperson James Patrick Schmidt (Alderperson At-Large)
ABSENT: None.
STAFF: Barry Dykhuizen, Assistant City Administrator
Stephanie Murphy, City Clerk
Carol Barnes, Director of Finance
Darren Gault, Chief of Police
Leah Miller, Director of Human Resources
Jennifer Bizarri, Assistant Director of Community & Economic Development
Steve Regenwether, Fire Chief
Rodd Schick, Municipal Services General Manager
David Rowatt, Information Technology Manager
K.J. Whitley, Community Development Manager ~electronically
Bryon Lear, Director of Library Services ~electronically
Tony Loete, Director of Utilities ~electronically
OTHERS: David Silverman, Corporation Counsel
Pam Nelson, Keep Moline Beautiful
Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.
Oath of Office
Oath of Office for regular commissioned appointment of Branden Bowden to the rank of Police Officer, effective November 4, 2023.
Oath of Office for regular commissioned appointment of Brady Lemke to the rank of Police Officer, effective November 4, 2023.
Presentation
2023 Keep Moline Beautiful Commission’s City of Moline Super Hero Awards. Rodd Schick, Municipal Services General Manager, introduced Commissioner Pam Nelson, who presented the Super Hero Awards to Moline Rotary and Midland Davis Corporation, thanking them for their efforts to help keep Moline beautiful.
Public Comment
There was no public comment.
Questions on the Agenda
Mayor Rayapati addressed Item 13.7, Chapter 8, “BUILDING AND OTHER CONSTRUCTION AND BUILDING SERVICES,” of the Moline Code of Ordinances, regarding rental housing licensing requirements, including amendments to ARTICLE 7, DIVISION 2, “RENTAL HOUSING INSPECTION PROGRAM”, due to internal communications issues and implementation time tables. Mayor Rayapati read aloud a recommended motion for when the item is up for discussion during the Council meeting. Mayor Rayapati shared that the Council could alternatively move to table the item indefinitely and staff would have to come back, if desired, with an entirely new item, setting the schedule for implementation back multiple weeks.
Adjournment of the Committee-of-the-Whole and Council Call to Order
Pledge of Allegiance
Invocation
There was no invocation.
Roll Call
Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, O’Brien, Castro and Schmidt present. Absent: None.
Consent Agenda
Resolutions
11.1 1197-2023 A Resolution authorizing the Mayor and City Clerk to execute and attest to a permanent Sidewalk Easement to allow construction of a public sidewalk with Moline XI LLC, for the property located at 151 19th Avenue, known as Starbucks.
11.2 1198-2023 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Professional Services Agreement to Provide Consulting Services with Retail Strategies, LLC, to provide consulting services for retail and restaurant development recruitment.
11.3 1199-2023 A Resolution approving the proposed amendment, Substantial Amendment 1, to the City of Moline’s 2023 Annual Action Plan, approved by Council Bill/Resolution No. 1102-2023, for the purpose of program funding reallocation; and authorizing the Mayor and City Clerk to execute and attest to the program activity set forth in the City of Moline’s 2023 Annual Action Plan, Substantial Amendment 1, upon the Department of Housing and Urban Development’s (HUD’s) approval of said Amendment 1.
11.4 1200-2023 A Resolution approving the 2024-2026 Strategic Plan.
11.5 1201-2023 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Ragan Mechanical, Inc., for the Water Treatment Plant Boiler Replacement Project for the amount of $189,950 and authorizing the Director of Utilities to execute any necessary documents related to this work.
Omnibus Vote
Alderperson Timion, seconded by Alderperson Finch, moved to approve and adopt, by omnibus vote, these items. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
Non-Consent Agenda
Second Reading Ordinances
13.1 3046-2023 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by removing Fourteenth Avenue, on the south side, from a point 40 feet west of the center line of the first alley east of 18th Street, east for a distance of 80 feet; and 15th Avenue, on the south side, from a point 40 feet west of the center line of the alley east of Eighteenth Street, east for a distance of 80 feet; and adding Fifteenth Avenue, on the south side, from a point 40 feet west of the center line of the alley east of Eighteenth Street, east for a distance of 80 feet.
Adopted. Alderperson Schmidt, seconded by Alderperson Finch, moved to approve Council Bill 3046- 2023. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
13.2 3047-2023 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by removing Fortieth Street, on the east side, from Fourth Avenue, north for a distance of 200 feet; adding Fortieth Street, on east side, from Second Avenue to Fourth Avenue; and adding Fortieth Street, on west side, from Fourth Avenue, north 208 feet to the property line between properties of 235 40th Street and 225 40th Street.
Adopted. Alderperson Finch, seconded by Alderperson Timion, moved to approve Council Bill 3047- 2023. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
13.3 3048-2023 An Ordinance amending Chapter 31, “TAXATION,” of the Moline Code of Ordinances, by repealing Chapter 31 in its entirety and enacting in lieu thereof one new Chapter 31 dealing with the same subject matter; and authorizing the increase of the Amusement Tax from 5 percent to 10 percent, effective January 1, 2024.
Adopted. Alderperson O’Brien, seconded by Alderperson Castro, moved to approve Council Bill 3048- 2023. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
13.4 3049-2023 An Ordinance levying and assessing taxes for the City of Moline, Illinois, for the tax levy year 2023, collectible in the year 2024, and enacting an ordinance relating to the same subject matter.
Adopted. Alderperson O’Brien, seconded by Alderperson Finch, moved to approve Council Bill 3049- 2023. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
13.5 3050-2023 An Ordinance levying a Special AD VALOREM TAX within the City of Moline, Illinois, Special Service Area #5, of the City of Moline, Illinois.
Adopted. Alderperson Razzaque, seconded by Alderperson Macias, moved to approve Council Bill 3050- 2023. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
13.6 3051-2023 An Ordinance levying a Special AD VALOREM TAX within the City of Moline, Illinois, Special Service Area #6, of the City of Moline, Illinois.
Adopted. Alderperson Finch, seconded by Alderperson Macias, moved to approve Council Bill 3051- 2023. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
13.7 An Ordinance amending Chapter 8, “BUILDINGS AND OTHER CONSTRUCTION AND BUILDING SERVICES,” of the Moline Code of Ordinances, regarding rental housing licensing requirements, including amendments to ARTICLE 7, DIVISION 2, “RENTAL HOUSING INSPECTION PROGRAM.”
Adopted. Barry Dykhuizen, Assistant City Administrator, shared that the amendments to Chapter 8 were first brought to Council on September 26, 2023. As staff began work on developing the rental housing program, there was a perception among staff that there was language within Chapter 8 that could be clarified. Alderperson Timion, seconded by Alderperson Finch, made a motion to send this item back to staff for one week to address recent procedural issues with the following stipulations: return the item with cleanup language in the body of it retained as well as the November 7, 2023 amendment for a delayed late fee enforcement schedule, and without any changes to the fee table. Discussion held. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
Resolutions
14.1 1202-2023 A Resolution approving a final change order with Five Cities Construction Company for Project #1416, 2023 Alley Reconstruction, for the amount of $24,807.10.
Approved. Alderperson Finch, seconded by Alderperson Macias moved to approve Council Bill 1202- 2023. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
14.2 1203-2023 A Resolution authorizing the Human Resources Director to execute a policy with UnitedHealthcare-BP to provide reinsurance coverage for medical and prescription drug benefit claims for a one-year period commencing January 1, 2024.
Approved. Alderperson Castro, seconded by Alderperson Finch, moved to approve Council Bill 1203- 2023. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
14.3 1204-2023 A Resolution requesting the County Clerk not to extend 2024 taxes for payment of principal and interest for the General Obligation Corporate Purpose Bonds, Series 2016, Refunding; Taxable General Obligation Refunding Bonds, Series 2020A; and General Obligation Refunding Bonds, Series 2020B; General Obligation Corporate Purpose Bonds, Series 2021A, Refunding; General Obligation Corporate Bonds, Series 2021B, Refunding; General Obligation Corporate Bonds, Series 2021D.
Approved. Alderperson Finch, seconded by Alderperson Castro moved to approve Council Bill 1204- 2023. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
Non-Consent Agenda
First Reading Ordinances
15.1 An Ordinance amending Chapter 27, “PURCHASING,” Section 27-3100, “COMPETITIVE SEALED BIDDING,” of the Moline Code of Ordinances, by repealing subsection (c), “Bid evaluation, recommendation and acceptance,” in its entirety and enacting in lieu thereof one new subsection (c), dealing with the same subject matter.
Advanced. Alderperson Finch, seconded by Alderperson Castro, moved to advance Item #15.1 to second reading. Alderperson Timion, seconded by Alderperson Macias, made a motion to amend Section 27- 3100(c)(3) to raise the contract sum threshold from $250,000 to $500,000. Discussion held. Motion passed on roll call with the following vote: ayes: Alderpersons Finch, Macias, Razzaque, Timion, Rayapati; nays: O’Brien, Castro, Schmidt, Murphy. The original motion as amended passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
Miscellaneous Business
Mayor Rayapati reported that at the November 21, 2023 meeting, the resolution for the 2024 budget will be up for adoption. Mayor Rayapati noted that she has expressed to staff that with the amount of Council members and staff who have children in the Moline-Coal Valley School District, having a meeting during fall break removes an opportunity of family time. She asked that budget meetings take place around the Moline-Coal Valley School District fall break. Mayor Rayapati thanked everyone for attending the events which have taken place in the last few weeks. She reported that the opportunity she had at the Mayors’ Institute on City Design event was incredible. The City of Moline has a very unique project with SouthPark Mall since it is not owned by the City. A report will be mailed with recommendations from the experts. Leah Miller, Director of Human Resources, attended the Moline Coal Valley School District’s 2023 Premier Partners Tea. Mayor Rayapati passed around a list of 2023 Premier Partners and a certificate given to Miller. The City received this award due to the great work with the internship programs at Public Works. Mayor Rayapati shared that there are many events happening, including Lighting of the Commons, Saturday, November 18, 2023 from 3:00 p.m. until 6:00 p.m., and the Diwali Festival of Lights celebration on November 18, 2023 at Moline High School, beginning at 4:00 p.m.
Alderperson Macias stated November 11, 2023 was Holiday Hop. Macias thanked Renew Moline for all of their work with that event. Macias reported that there were a lot of people in attendance and opined that events do bring people to the downtown area. Macias also shared it was great to see downtown Moline packed.
Alderperson O’Brien noted that there is a public meeting on November 15, 2023, where a discussion will be held regarding the future of the proposed plan of a Bison Bridge over the Mississippi River in the Quad Cities.
Alderperson Castro shared she had a great time being Mayor Pro Tem. Rouse Consulting has their new mural on 16th Street and 4th Avenue on the back of the building. Castro also went to the Arsenal Museum for their grand re-opening celebration. The Arsenal wants everyone to know they are open and everyone is welcome to visit to the museum.
Alderperson Schmidt thanked all veterans who are residents of Moline and veterans who have come to serve at the City after they completed their service.
Barry Dykhuizen, Assistant City Administrator, reported that as of late last week, the City of Moline began assisting the City of East Moline with the operation of their waste water treatment plant due to a staffing transition. The assistance will last a minimum of two weeks. If it is longer, the City will consider preparing an Intergovernmental Service Agreement (IGA).
Steve Regenwether, Fire Chief, shared that the City’s two new fire engines are now in service. Now that the City has two new fire engines, it also has two fire engine reserves. The City of Rock Island had a State inspection on their emergency vehicles last week and two of their engines had cracked frames and were unserviceable. Regenwether reported that because the City is fortunate to have the two new vehicles, it has loaned one of the reserves to the City of Rock Island for a short time. Regenwether also reported that with the approval of three firefighters at the Board of Fire and Police Commissioners meeting, the Moline Fire Department now has a full staff. On October 27, 2023, the Fire Department attended a reception at Black Hawk College for first responders. At that meeting, The City of Moline Fire Department received First Responder Agency of the Year award. This recognition highlights the dedication and exceptional contributions of the Moline Fire Department in ensuring the safety and well-being of the community. The department received the most nominations of any first responder agency.
Darren Gault, Chief of Police, reported that in the spring, Council approved the Moline Police Department to purchase a 2014 Lenco BearCat from the Bettendorf Police Department. That item has been paid for and received. Council also previously approved the purchase of the MILO training system. The MILO training system is used to better prepare police officers to meet State mandates as part of the SAFE-T Act. Second shift police officers will use the MILO training system as well as citizens who take part in the Citizens Police Academy. Gault shared that applications will be accepted soon for the Citizens Police Academy, which will take place January 25, 2023 through March 29, 2023. Also, the Northwestern School of Police Staff & Command (SPSC), which is an intensive leadership and management education program which helps prepare experienced law enforcement professionals for success in senior command positions, has staff from the Moline Police Department enrolled since August 2023 with the graduation is December 14, 2023. Gault shared that the Moline Police Department is participating in No Shave November to raise money for Tudi’s Tribe which helps those affected by childhood cancer. Lastly, the Moline Police Department received an award for collecting the most food for the Moline High School Student Hunger Drive for the Boots Versus Badges event on November 6, 2023.
Public Comment
There was no additional public comment.
Executive Session:
Alderperson Murphy, seconded by Alderperson Timion, moved for Executive Session, for the purpose of discussion of Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees-5 ILCS 120/2(C)(1). Motion passed on roll call with the following vote: ayes: Alderpersons Finch, O’Brien, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.
City Council convened in Executive Session at 6:51 p.m.
Council reconvened in open session at 6:55 p.m.
Adjournment of City Council
Upon motion of Alderperson Finch, seconded by Alderperson Murphy, the Council meeting adjourned at 6:55 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/9547
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