The Carbon Cliff Village Board Trustees met Oct. 4 to approve accounts payable.
Here are the meeting's minutes, as provided by the board:
MINUTES The Regular Meeting of the Carbon Cliff Board of Trustees Village Hall – 106 1st Avenue – Carbon Cliff, IL October 4, 2016 Village President Bill Hintz called the meeting to order at 7:01 p.m. Members President: Keith Curry, Todd Cantrell, Robert Dreher, Alma Neels and Larry Scott Members Absent: LeeVon Harris Others Present: Doug Riel, Carbon Cliff – Barstow Fire Protection District; Jerry Kerckhove, Village Resident / Business Owner; Potential Renter for Kerckhove’s property; Loren Rains, Village Engineer; Chris Hicks, Dispatch / Argus Reporter; Nick Gottwalt, Director of Community & Administrative Services; & Karen L. Hopkins, Village Clerk Hearing of the Citizens: ? Jerry Kerckhove wanted to discuss a past due water / sewer bill he had for his property at 1053 Mansur Avenue. It was explained to him that needed to be brought to the Public Works Committee Meeting at 6:00 p.m. Tuesday October 11, 2016 here at Village Hall. Village President’s Agenda: ? Village Engineer Loren Rains presented a Drainage Plan for Argillo Creek and 1st Avenue Box Culvert. Loren explained the plan that was written out in a letter dated September 29, 2016, which provides a three step plan to address the drainage issues for the box culverts carrying the Argillo Creek drainageway through the Village. The plan will address restricted flows through the box culverts and creek, the restriction of flow at Railroad crossing which causes the deposits of silt and the slowing velocity and volume of the creek prior to reaching IL Route 84 (2nd Avenue). 1. The cleaning of the structure at 1st Avenue and the creek between 1st Avenue and the structure at the railroad crossing. The restriction at the 1st Avenue structure is approximately 50%. After the structures and creek have been cleaned, the project will also include channel armoring with gabions or other approved methods for streambank stabilization. 2. Providing new drainage structure under the railroad tracks at the second bend from the 1st Avenue structure (refer to attached plan). This current structure only has about 25% of the capacity of the 1st Avenue structure. This restricts the flows which causes the silt to settle out and deposit in the creek and in the upstream structures. 3. Provide regional detention basins for north and south legs of Argillo Creek west of IL Route 84. As Argillo Creek flows down the bluff, the speed or velocity increases in turn erodes more and picks up more sediment/silt. If this water can be released at a slower rate, then the downstream structures and creek have a lesser probability of damage. Once again, please refer to map for approximate area of these ponds. Minutes – The Regular Board Meeting of the Carbon Cliff Board of Trustees – October 4, 2016 Page 2 of 3 By making this a three step plan, the construction and engineering cost can be spread over the next few years. During Phases 2 and 3, some maintenance/cleaning might be required depending on the time between phases. ? The Board did direct Loren Rains, Village Engineer to provide a proposal for the engineering for phase 1. This then will be discussed for approval at that time. Meetings / Conference items discussed: ? Village President Bill Hintz and D.O.C.A.S. Nick Gottwalt plan to attend the Bi-State Regional Commission 50th Anniversary, Wednesday October 26, 2016 11:00 a.m. at Camden Centre, 2701 1st Street E. Milan, IL. ? Village Treasurer Nick Gottwalt plans on attending his second year of the Illinois Municipal Treasurer’s Association’s Institute and Advanced Seminar for Treasurers, November 13 – 17, 2016 at Doubletree Hotel in Bloomington, Illinois. Registration Fee is $410.00. Old Business items discussed: ? Key Equipment did contact Nick Gottwalt, D.O.C.A.S. about doing a demo with street sweeper, there is a company in the Bloomington, IL area. The cost would be $100.00 per hour for cleaning, not sure if the travel time would also be billed at the $100.00 per hour rate or a different rate. Trustee Keith Curry has a brush that will work, the Village will just need to rent a skid loader to use the brush attachment. Tentatively have this planned for the week of October 10-14, 2016. ? Mississippi Valley Pump has picked up the new sewer master pit meter from the Village Hall on Tuesday October 4. They will be reading the installation information on the meter, making sure they have all the hardware to install, and then install the meter soon at Ruth Road. New Business items discussed: ? Pump House B – there is a leak at the master pump for chlorine chemicals, the seal inside needs replaced, this is actually part of the Pump House – not just the small chemical pump. Larson Pump may need to pull the pump to repair. It is located on Well 4 at Pump House B. ? Pump House A – repair to pump motor on Well 1, was taken apart by Larson Pump and lightning had struck the motor causing the damage and need for replacement. This was stated on their invoice of just over $5,000.00. D.O.C.A.S. Gottwalt has filed a claim with the insurance company, this should go under the Village’s insurance and the Village would just owe the $500.00 deductible. Motion 1: Motion by Cantrell to establish the Consent Agenda as follows: 9. Minutes / Reports / Public Notices: a. I-EPA – Notice of Application for Permit to Manage Waste (LPC-PA16), Dated September 15, 2016. Site Name: Upper Rock Island County Landfill – IEPA ID #1618100014 – Description of Project: Annual leachate head evaluation in accordance with Condition VI.23 of Permit Modification No. 124. – Placed on view for public comment. Minutes – The Regular Board Meeting of the Carbon Cliff Board of Trustees – October 4, 2016 Page 3 of 3 12. Bills / Payroll / Transfers / Voided Checks: Second by Neels. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes 5-yes, 0-no, 1-absent Motion 2: Motion by Scott to approve the Consent Agenda as established: 9. a. Minutes / Reports / Public Notices 12. a. Bills / Payroll / Transfers & Voided Checks Second by Cantrell. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes 5-yes, 0-no, 1-absent Motion 3: Motion by Neels to adjourn. Second by Cantrell. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes 5-yes, 0-no, 1-absent Meeting adjourned at 8:22 p.m. Karen L. Hopkins, Village Clerk Date Description Amount 10/05/16 Payroll - Bi-Weekly; Monthly; & Quarterly $ 11,353.74 10/05/16 Board Liab. $ 2,148.02 10/05/16 Bills $ 90,548.58 10/05/16 Village of Carbon Cliff Non Utility CK #440 $ 20.74 * 10/05/16 Village of Carbon Cliff Non Utility CK #2528 $ 170.45 * 10/05/16 Village of Carbon Cliff Non Utility CK #2529 $ 205.46 * 10/05/16 Hoerr Uility Contractors CK #104 $ 13,690.00 * * Total bills & Transfers …………… $ 104,050.34 * TRANSFERS: N/A N/A N/A N/A 10/05/16 $ 1,130.00 10/05/16 $ 1,250.00 10/05/16 $ 1,250.00 N/A N/A N/A N/A 09/30/16 $ 35.00 $ 25.00 NONE Date PAYROLL FUND - Payable to: Check No. Amount NONE Date CORPORATE GENERAL CHECKING Check No. Amount NONE NONE Transfers from Triumph Community Bank BILLS, PAYROLL, TRANSFERS FOR MEETING DATE 10/04/16 Not in transfer total, written from Hotel Tax, MFT, Non Home Rule, etc. (includes Sewer Bill for $56,407.12) Home Rule Roadway Fuel Tax Fund - 4% accounting of Casey's Aug. 2016 Fuel Hotel Tax Fund - 4% accounting fee for Comfort Inn Aug. 2016 Hotel Tax Triumph Bank w/s/g to Water Capital Reserve Fund Triumph Bank Non Utility to Home Rule Municipal Sales Tax Triumph Bank Bldg / Grounds (Non Utility) to Building Capital Res. Triumph Bank Non Utility to Corp Gen Capital Fund Interfund Operating Trans to Capital Res Acct. Triumph Bank W/S/G to East Lawn Water Assoc . (ACH) Transfer to East Lawn Water for bills paid in Aug. 2016 Triumph Bank Non Utility to W/S/G Triumph Bank Credit Card to Non Utility Rec. #29398 dated 9/29/16 Floodplain Dev. Permit paid with Credit Card Transfer funds Remarks for voiding VOID CHECK(S): Triumph Community Bank --- Corporate General Fund Remarks for voiding VOID CHECK(S): Triumph Community Bank --- Payroll Fund VOID RECEIPT(S): Interfund Operating Trans to Capital Res Acct. from Bldg/Grounds in Gen.Fund Triumph Bank Hotel Tax to Building Capital Res. Interfund Operating Trans to Capital Res Acct. from Hotel Tax Fund ACH or VISA - VOIDED BY REVERSAL NEEDING APPROVAL: Transfer - State will only deposit sales taxes in to Corp. General Fund - VCC transfer to H.R. Munic. Sls Tax REC#29341 9/13/16 Triumph Bank w/s/g to Sewer Capital Reserve Fund Interfund Operating Trans to Capital Res Acct. for Aug. 2016 collected revenues Sewer Capital Reserve Fund - sewer main cleaning & televising Barstow Rd to master meter pit on Ruth Road Rec . #29377 dated 9/22/16 was deposited into Non Utility (General Fund) & Should have been Water (W/S/G) Hotel Tax Fund - 4% accounting fee for Super 8 Aug. 2016 Hotel Tax Interfund Operating Trans to Capital Res Acct. for Aug. 2016 collected revenues APPROVED AS PRESENTED / AMENDED On October 18, 2016 Village President _ Village Clerk
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