Carbon Cliff trustees abate tax levy

By Rock Island Today Reports

Feb 6, 2017

The Carbon Cliff Village Board Trustees met Nov. 15 to abate a portion of the tax levy.

Here are the meeting's minutes, as provided by the board:

Village Hall – 106 1st Avenue – Carbon Cliff, IL

Carbon Cliff Board of Trustees

The Regular Meeting of the

MINUTES

November 15, 2016

Village President Bill Hintz called the meeting to order at 7:10 p.m.

Members President: Todd Cantrell, Keith Curry, Robert Dreher, Alma Neels and Larry Scott

Members Absent: LeeVon Harris

Others Present: Loren Rains, Village Engineer; Chris Hicks, Dispatch / Argus Reporter; & Karen L. Hopkins, Village Clerk

Village President’s Agenda:

• Village President Hintz recommended the following salaries / wage for the following named employees / officers for 2017:

o Karen Hopkins, Budget Officer $175.00 (per week) o Karen Hopkins, Office Manager / Accountant $41,074.54 (annually) o Ben Allen, Village Collector $35,115.60 (annually) o Dan Clark, Maintenance Head $39,605.55 (annually) $19.04 (per Hour) o Ronald Banks Murphy, Maintenance $36,050.56 (annually) $17.33 (per Hour) o Nick Gottwalt, Director of Community & Administrative Serv. $41,529.81 (annually)

• Village President Hintz appoints the following officers for 2017:

o Budget Officer, Karen L. Hopkins o Village Clerk, Karen L. Hopkins o Village Collector, Ben Allen o Deputy Village Clerk, Ben Allen o Director of Community & Administrative Services, Nick Gottwalt o Code Enforcement Officer, Tim Gillett o Water Operator, Anthony Fairchild

• Ordinance 16-15, “An Ordinance Providing For Use Of Hotel Tax Proceeds Which Amends The Code Of Ordinances Of The Village Of Carbon Cliff, Rock Island County, Illinois.” This ordinance adds a line that proceeds from Hotel Tax can be used for interfund transfers to Building and Grounds Capital Reserve Fund.

• Ordinance 16-16, “An Ordinance To Abate A Portion Of The Levy For The Tax Year 2016 Regarding The Levy For The Purpose Of Providing The Funds Required To Pay The Bonds And Interest On The $450,000 Special Service Area Number 3 Bonds, Series 2001, Of The Village Of Carbon Cliff.” This is for abatement of $10,931.78 of Special Service Area #3 Bond and Interest, using funds from the Hotel Tax Fund. This is the last year for this, and we have been abating part of the taxes each prior year. This will be voted on separately and not be established in the Consent Agenda.

Motion 1: Motion by Neels to adopt Ordinance No. 16-16, “An Ordinance To Abate A Portion Of The

Levy For The Tax Year 2016 Regarding The Levy For The Purpose Of Proving The Funds Required To Pay The Bonds And Interest On The $450,000 Special Service Area Number 3 Bonds, Series 2001, Of The Village Of Carbon Cliff.” Second by Scott. Motion carried by the following roll call vote: Cantrell-yes; Curry-abstained; Dreher-yes; Neels-yes; Scott-yes 4-yes, 0-no, 1-absent, 1-abstained

• Ordinance 16-17, “An Ordinance To Authorize The Execution Of A Consent Agreement And Waiver Between The Village Of Carbon Cliff And Property Owners Along The Creek Between 4th And 5th Street Starting At The Culvert Located Under 2nd Avenue And Going East To The Bend In The Creek For Maintenance Dredging Improvements”. This is for the Village and necessary vendors hired by the Village to have permission and access to the Argillo Creek, which is actually owned by the property owners on each side of the creek, for necessary maintenance to help with erosion and flooding.

• SAC Wireless will be doing maintenance for AT&T Wireless by switching out some of the existing cell phone antennas on the water tower. Loren Rains, Village Engineer with McClure Engineering has looked over the plan and gave written changes to SAC Wireless that were added to the plans. Village President Hintz is ready to execute the “Confirmation of Consent” as the landlord. This is to approve SAC Wireless on behalf of AT&T Wireless to do the following work to be done: FA #10082448; Site Name: DESMIAU4143; Site Name: Carbon Cliff City WT; Property Address: 344-1/2 Valley View, Carbon Cliff, IL as requested in letter dated September 28, 2016 from Barry Humphrey at SAC Wireless, LLC. Consisting of: swapping out (3) of the existing LTE antennas with a newer model (1) per sector and installing (3) radios and a DC trunk cable and Dc/fiber jumpers.

Committee Meeting items discussed:

• Removed Agenda Item 8. d. Approving Longevity Pay for Full-Time Village Employees, “Longevity Pay for Full-Time Village Employees shall be $500.00 after five years of service and $100.00 per year for every year of service over and above five years.”

Old Business items discussed:

• Village Resident Jerry Kerckhove did come in and pay is outstanding water and sewer bills that were in liens from 2010, and water is turned back on to building.

• Village President Bill Hintz spoke to Attorney Shannon Condon with Gardiner Koch Weisberg & Wrona that is representing the Village in the Case of Aaron & Tina Dunn vs Village of Carbon Cliff, it was originally scheduled for Friday November 18, 2016 to be hear before the Judge to dismiss. Unfortunately, the Judge will not be able to hear the motion on Friday. It will be rescheduled to a later date.

Motion 2: Motion by Scott to establish Consent Agenda, as follows:

5. Village President’s Agenda:

b. Set the 2017 salaries / wages for the named employees / officers as recommended by the Village President in item 5.a. Karen Hopkins, Budget Officer $175.00 per week Karen Hopkins, Office Manager / Accountant $41,074.54 Ben Allen, Village Collector $35,115.60 Dan Clark, Maintenance Head $39,605.55

$19.04 (per hour) Ronald Banks Murphy, Maintenance $36,050.56

$17.33 (per hour) Nick Gottwalt, Director of Community & Administrative Services $41,529.81

d. Approving the Village Presidents’ appointments of officers as made in item 5.c.

Budget Officer, Karen L. Hopkins Village Clerk, Karen L. Hopkins Village Collector, Ben Allen Deputy Village Clerk, Ben Allen Director of Community & Administrative Services, Nick Gottwalt Code Enforcement Officer, Tim Gillett Water Operator, Anthony Fairchild

e. Approve the Regular Village Board Meeting Dates, and Committee Meeting Dates for fiscal / calendar year 2017, as presented, to direct the Village Clerk to publish such dated in newspaper, and to attach such dates to the minutes as exhibit “A”. f. Adopt Ordinance No. 16-15, “An Ordinance Providing For Use Of Hotel Tax Proceeds Which Amends The Code Of Ordinances Of The Village Of Carbon Cliff, Rock Island County, Illinois” h. Adopt Ordinance No. 16-17, “An Ordinance To Authorize The Execution Of A Consent Agreement And Waiver Between The Village Of Carbon Cliff And Property Owners Along The Creek Between 4th And 5th Street Starting At The Culvert Located Under 2nd Avenue And Going East To The Bend In The Creek For Maintenance dredging Improvements.” i. Authorizing the Village President to Execute the “Confirmation of Consent” with SAC Wireless, LLC on behalf of AT&T in reference to RE: Consent & Notice of Alternation: FA #10082448; Site Name: DESMIAU4143; Site Name: Carbon Cliff City WT; Property Address 344-1/2 Valley View, Carbon Cliff, IL as requested in letter dated September 28, 2016 form Barry Humphrey at SAC Wireless, LLC, 540 West Maddison 17th Floor, Chicago, IL 60661. Consisting of: swapping out (3) of the existing LTE antennas with a newer model (1) per sector and installing (3) radios and a DC trunk cable and Dc/fiber jumpers.

8. Committee Meetings:

c. Public Works Committee:

1. Approve the purchase of six (6), 2’ HP T/F Compound Meters, V4 R9001 US PIT and one (1), 3” T/F Compound Meter, V4 R9001 USG PIT from Ferguson Waterworks for a total cost of $15,566.01. (6 Meters will be installed in Old Orchard Apartments and 1 will be installed in Comfort Inn.)

d. Administration Committee:

1. Pass Resolution No. 16-02, “Setting Forth The Compensation Packages For Full-Time Employees Of The Village Of Carbon Cliff.” 2. Adopt Ordinance No. 16-13, “An Ordinance Setting Salaries And Wages Beginning December 24, 2016 And Ending December 31, 2016 For Part-Time Village Officers And Employees.” 4. Adopt Ordinance No. 16-14, “An Ordinance Authorizing Execution Of An Intergovernmental Cooperation Contract With The Illinois Municipal Risk Management Association.” (2017 Annual Contribution $34,422.00)

9. Minutes / Reports / Public Notices:

a. Monthly Clerk’s Report for October 2016, as presented – approved/filed; b. Monthly Collector’s Report for October 2016, as presented – approved/filed; c. Monthly Maintenance Comp Time Report for October 2016, as presented – approved/filed; d. Monthly Treasurer’s Report for October 2016, as presented – approved/filed; e. Minutes of the Public Properties Committee Meeting of November 7, 2016, as presented – approved/filed; f. Minutes of the Public Safety Committee Meeting for November 7, 2016, as presented – approved/filed; g. Minutes of the Public Works Meeting for November 8, 2016, as presented – approved/filed; h. Minutes of the Administration Committee Meeting of November 8, 2016, as presented – approved/filed; and i. Minutes of the Regular Meeting of the Carbon Cliff Board of Trustees for October 18, 2016 and

November 1, 2016, as presented – approved/filed.

12. Approval of Bills / Payroll / Transfers / Voided Checks:

BILLS, PAYROLL, TRANSFERS FOR MEETING DATE 11/15/16

Date Description Amount 11/16/16 Payroll - Bi-Weekly $ 8,068.39 11/16/16 Board Liab. $ 1,814.13 11/16/16 Bills $ 27,278.42 11/16/16 Mid American Energency CK #2535 $ 77.65 *

Hotel Tax Fund - Utilities - Electric for 3 Welcome Signs 11/16/16 Village of Carbon Cliff Non Utility CK #2536 $ 85.50 *

Hotel Tax Fund - 4% accounting fee of Comfort Inn Sept 2016 Hotel Tax 11/16/16 Village of Carbon Cliff Non Utility CK #2537 $ 105.33 *

Hotel Tax Fund - 4% accounting fee of Super 8 October 2016 Hotel Tax 11/16/16 Village of Carbon Cliff Non Utility CK #443 $ 85.50 *

Home Rule Roadway Tax - 4% accounting fee of Molo 3rd quarter 2016 Fuel Tax * Total bills & Transfers ............... $37,160.94 *

Not in transfer total, written from Hotel Tax, MFT, Non Home Rule, etc.

TRANSFERS:

Transfers from Triumph Community Bank 11/16/16 Triumph Bank w/s/g to Sewer Capital Reserve Fund

$8,157.09 Interfund Operating Trans to Capital Res Acct. for Oct. 2016 collected revenues 11/16/16 Triumph Bank w/s/g to Water Capital Reserve Fund $4,794.33 Interfund Operating Trans to Capital Res Oct. for Sept. 2016 collected revenues 11/16/16 Triumph Bank Non Utility to Corp Gen Capital Fund $1,130.00 Interfund Operating Trans to Capital Res Acct. 11/16/16 Triumph Bank Bldg / Grounds (Non Utility) to Building Capital Res. $1,250.00 Interfund Operating Trans to Capital Res Acct. from Bldg/Grounds in Gen.Fund 11/16/16 Triumph Bank Hotel Tax to Building Capital Res. $1,250.00 Interfund Operating Trans to Capital Res Acct. from Hotel Tax Fund 11/16/16 Triumph Bank W/S/G to East Lawn Water Assoc. (ACH) $1,682.57 Transfer to East Lawn Water for bills paid in Oct. 2016 11/10/16 Triumph Bank Non Utility to Home Rule Municipal Sales Tax $ 4,087.03 NONE

Date

Remarks for voiding

VOID CHECK(S): Triumph Community Bank --- Corporate General Fund

Remarks for voiding

Second by Cantrell. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes 5-yes, 0-no, 1-absent

Motion 3: Motion by Neels to approve the Consent Agenda as established:

5. b., d., e., f., h., i. Village President’s agenda 8. c.1., d.1., d.2., d.4 Committee Meetings 9. a., b., c., d., e., f., g., h., i. Minutes / Reports / Public Notices 12. a. Bills / Payroll / Transfers & Voided Checks Second by Curry. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes 5-yes, 0-no, 1-absent

Motion 4: Motion by Cantrell to adjourn meeting. Second by Scott.

Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes 5-yes, 0-no, 1-absent

APPROVED AS PRESENTED / AMENDED

Meeting adjourned at 8:44 p.m.

On December 20, 2016

Karen L. Hopkins

Village President Village Clerk

_ Village Clerk

ACH or VISA - VOIDED BY REVERSAL NEEDING APPROVAL:

VOID CHECK(S): Triumph Community Bank --- Home Rule Municipal Sales Tax Fund

Home Rule Municipal Sales Tax Fund - Payable to:

Check No. Amount