Village of Carbon Cliff Village Board of Trustees met January 16.
Here is the minutes provided by the Board:
Village President Bill Hintz called the meeting to order at 7:00 p.m.
Members President: Todd Cantrell, Keith Curry, Robert Dreher, Leevon Harris, Alma Neels
Members Absent: Scott
Others Present: Chris Hicks, Dispatch / Argus Reporter; Loren Rains, Village Engineer with McClure
Engineer Associates Inc.; Nick Gottwalt, Director of Community & Administrative Services (D.O.C.A.S.); & Karen L. Hopkins, Village Clerk
Village President’s Agenda item discussed;
• Ordinance No. 2018-02, “An Ordinance Of The Village Of Carbon Cliff, Rock Island County, Illinois, Amending The Carbon Cliff Village Code To Provide For A Cable/Video Service Provider Fee.” This ordinance confirms a fee of 5% of gross revenue is imposed on any holder providing cable service or video service in the Village. The holder, Mediacom, shall be liable for and pay the service provider fee to the Village. The payment of the service provider fee shall be due on a quarterly basis, forty- five (45) days after the close of the calendar quarter. If mailed, the fee is considered paid on the date it is postmarked. Each payment shall include a statement explaining the basis for the calculation of the fee.
• D.O.C.A.S. Nick Gottwalt executed a Grand Illinois Trail Alternate Survey to be performed by McClure Engineering Inc., for $5,000.00. The Village is requesting the Lot 8748 be surveyed and Conceptual drawings sufficient to be included into the overall Grand Illinois Trail – Critical Gap Connector project be prepared and submitted to IDOT District Two for approval as an alternate alignment.
• Ordinance No. 2018-03, An Ordinance 2018-03, (renumbering this Ordinance to Ordinance No. 2018- 03-A, at the February 20, 2018 Board Meeting due to the same Ordinance No. 2018-03 used for two different Ordinances).
Ordinance #12-51, adopted on November 20, 2012 is hereby repealed. Title II, Article 6 of the Carbon Cliff Village Code, as amended, be and is hereby amended by adding the following new Sections:
Section 19 Abandonment Of Watercraft Prohibited.
Section 20 Abandonment Of Hauling Trailers Prohibited.
Section 21 Cannabis And Drug Paraphernalia.
Section 22 Possession Of Tobacco Or Alternative Nicotine Product By Minors.
Section 23 Possession, Purchase Or Consumption Of Alcoholic Beverages By Minors.
Committee Meeting items discussed:
Public Properties Committee Meeting:
• Discussed the boiler hot water heat at Village Hall. Decided the purchase new digital thermostats and have maintenance install them.
• Discussed Bike Path and possible options to lower the price of Carbon Cliff’s portion. Extended the bike trail to lower the grade, which in turn would allow for shorter retaining walls.
• Maintenance operator will start on January 15, 2018 staggering their start time, with one of the maintenance operators starting at 7:00 a.m., 8:00 a.m., and 9:00 a.m. this will cover all the normal business hours of the Village.
Public Safety Committee Meeting:
• Sheriff’s Department had 293 calls for service in Carbon Cliff during December 2017.
• The cost to start Munices is $1,693.75. Official start date is February 1, 2018 with the Village’s first court date on February 15, 2018 at 10:30 a.m.
Public Works Committee Meeting:
• D.O.C.A.S. Gottwalt requested approval for maintenance to dismantle and scrap the old generator in Pump House A. Clerk Hopkins requested this be held off until the Village receives the official work on the current insurance claim on the old generator. Generator will not be dismantled or scraped until Village receives official letter on status of claim.
• Hoerr Construction at time of committee meeting had two sections left in Mansur Woods, Old Orchard area, RICA and Megan Drive. At time of Board Meeting these areas have all been completely televised.
• There was a major water main break at the top of Valley View Drive and Cliff Drive. This emptied the water tower and no alarms called any of the maintenance operators. Need to check the programming on the Sensaphone.
• Working on making sure all sewer lift stations have working dehumidifiers.
• Maintenance Operator need to move the diesel storage tank from Pump House A to maintenance compound yard in preparation for the new generator.
Old Business items discussed:
• D.O.C.A.S. Gottwalt checked with Illinois Municipal League Risk Management about state law on regulations on how long an employee can drive during an emergency such as snow plowing. The state does not have regulations on how long an employee can drive snow plows. IMLRMA is totally fine with the Village regulating as 12 hours on, minimum 4 hours off schedule for snow plowing.
New Business items discussed:
• IDOT has installed and has up and running starting today, the left turn light at Colona Road and Highway 84 (2nd Avenue).
Motion 1: Motion by Curry to establish Consent Agenda, as follows:
5. Village President’s Agenda:
a. Adopt Ordinance No. 2018-02, “An Ordinance Of The Village Of Carbon Cliff, Rock Island County, Illinois, Amending The Carbon Cliff Village Code To Provide For A Cable/Video Service Provider Fee.”
b. Acknowledge and ratify Village Director of Community & Administrative Services, Nick Gottwalt to execute a Grand Illinois Trail Carbon Cliff Trail Alternate Survey to be performed by McClure Engineering Associates Inc., for $5,000.00. The Village is requesting that Lot 8748 be surveyed and Conceptual drawings sufficient to be included into the overall Grand Illinois Trail – Critical Gap Connector project be prepared and submitted to IDOT District Two for approval as an alternate alignment.
c. Adopt Ordinance No. 2018-03, “An Ordinance Of The Village Of The Village Of Carbon Cliff, Rock Island County, Illinois, Amending Title II, Article 6, Of The Carbon Cliff Village Code.”
8. Committee Meetings:
a. Public Property Committee:
1. Change the Annual Drive around from Monday, February 5, 2018 at 4:00 p.m. to Monday, February 12, 2018 at 4:00 p.m. at the Village Hall.
9. Minutes / Reports / Public Notices:
a. Monthly Clerk’s Report for December 2017 as presented – approved / filed;
b. Monthly Collector’s Report for December 2017 as presented – approved / filed;
c. Monthly Maintenance Comp Time Report for December 2017 as presented – approved / filed;
d. Monthly Treasurer’s Report for December 2017 as presented – approved / filed;
e. Minutes of the Public Properties Committee Meeting of January 8, 2018 as presented – approved / filed;
f. Minutes of the Public Safety Committee Meeting of January 8, 2018 as presented – approved / filed;
g. Minutes of the Public Works Committee Meeting of January 9, 2018 as presented – approved / filed;
h. Minutes of the Administration Committee Meeting of January 9, 2018 as presented – approved / filed;
i. Minutes of the Regular Meetings of the Carbon Cliff Board of Trustees for December 19, 2017 and January 2, 2018, as presented – approved / filed;
j. I-EPA Notice of Application for Permit to Manage Waste (LPC-PA16), Dated December 8, 2017. Site Name: John Deere Foundry Landfill – Route 84 and 14th Avenue, East Moline, Illinois. IEPA ID#1618100017 – Description of Project: A Supplemental Permit Application for Permit 2016-318-SP is being submitted in order to forward IEPA a report on the assessment monitoring plan approved by IEPA on January 10, 2017 with the issuance of Permit 2016-318-SP. Placed on view for public comment;
k. January 2, 2018; Illinois Commerce Commission, MidAmerican Energy Company – Reconciliation of revenues collected under gas adjustment charges with actual costs prudently incurred. Docket # 17-1013. Notice is hereby given by the Administrative Law Judge that a hearing in the above entitled matter will be held at the offices of the Commission, Chicago, Illinois, Michael A. Bilandic Building, 160 North LaSalle, Suite C- 800, on January 18, 2018, at the hour of 1:30 P.M. – Placed on view for Public Comment; and
l.. January 2, 2018; Illinois Commerce Commission, MidAmerican Energy Company – Reconciliation of revenues collected under fuel adjustment charges with actual costs prudently incurred. Docket # 17-1007. Notice is hereby given by the Administrative Law Judge that a hearing in the above entitled matter will be held at the offices of the Commission, Chicago, Illinois, Michael A. Bilandic Building, 160 North LaSalle, Suite C- 800, on January 18, 2018, at the hour of 1:30 P.M. – Placed on view for Public Comment.
12. Bills / Payroll / Transfers / and Voided Checks:
a. Approve Bills / Payroll / Transfers / Voided Checks:
Second by Harris. Motion carried by the following roll call vote:
Cantrell-yes, Curry-yes, Dreher-yes, Harris-yes, Neels-yes 5-yes, 0-no, 1-absent
Motion 2: Motion by Neels to approve the Consent Agenda, as established:
5. a., b., c. Village President’s Agenda
8. a. 1. Committee Meetings
9. a., b., c., d., e., f., h., i., j., k., l., m. Minutes / Reports / Public Notices
12. a. Bills / Payroll / Transfers / and Voided Checks
Second by Cantrell. Motion carried by the following roll call vote:
Cantrell-yes, Curry-yes, Dreher-yes, Harris-yes, Neels-yes 5-yes, 0-no, 1-absent
Trustee Cantrell brought up that he is never really seeing the second shift Rock Island County Sheriff’s Deputy in the Village taking radar, etc. He does see him setting on Miller’s Excavating on John Deere taking radar which is outside the Village limits.
Motion 3: Motion by Neels to adjourn. Second by Cantrell. Cantrell-yes, Curry-yes, Dreher-yes, Harris- yes, Neels-yes 5-yes, 0-no, 1-absent
Meeting adjourned at 7:50 p.m. Karen L. Hopkins, Village Clerk
http://www.carbon-cliff.com/BM_01-16-2018_Minutes.pdf
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