Village of Milan Council met Feb. 17.
Here is the minutes provided by the council:
ROLL CALL
Roll call vote showed present, Trustees Jerry Wilson, Bruce Stickell, Jim Flannery, Harry Stuart and Karen Wilson. Trustee Jay Zimmerman was absent.
PLEDGE OF ALLEGIANCE
Mayor Dawson led the Pledge of Allegiance.
CONSIDERATION OF THE MINUTES OF FEBRUARY 3, 2020
All Board Members received a copy of the February 3, 2020 Village Board Minutes. There being no additions or corrections, Trustee Stickell moved to approve them as presented. Trustee Flannery seconded the motion. All Trustees voted ”Aye”. Motion carried.
CONSIDERATION OF THE TREASURER’S REPORT
Treasurer Hunt presented his Treasurer’s Report ended January 31, 2020. Mr.
Hunt stated the village’s combined fund balance is up approximately 2.5 million dollars from the beginning balance with 75% of the fiscal year over.
The General Fund revenue collected is slightly above the target for this month although we ended up with a deficit of $137,656 for the year to date. This will correct when the January property tax revenue is posted. Sales tax continues to show an above target amount.
Garbage Fund had higher expenses than usual due to repairs to the garbage truck.
Payroll Tax Fund is overfunded because the village amount is still being deposited for the dispatcher’s withholdings and they are now being paid by 9-1-1. Water and Sewer Fund is doing well.
There being no questions of Mr. Hunt, Trustee Stickell moved to approve the report as presented. Trustee Flannery seconded the motion. All Trustees voted “Aye”.
Motion carried.
CONSIDERATION OF THE SEMI-MONTHLY AND MISCELLANEOUS BILLS
Trustee Karen Wilson, member of the Finance Committee, stated there was one run of semi-monthly payables and one miscellaneous payable. The regular bi-monthly bills had about five large bills, Seneca’s final bill for work and equipment on the fuel station at the Public Works garage, Mid-American Energy for gas and electric, Millennium Waste for dumping fees, Brenntag Mid-South for water and sewer chemicals and a payment to Linn Commercial Properties in accordance with their TIF Redevelopment Agreement. The semi-monthly bills total $142,325.08.
There was one miscellaneous payable to Meatheads, for their TIF Redevelopment Agreement for a forgivable loan in the amount of $50,000.
There being no discussion on the bills, Trustee Karen Wilson moved to approve the total bills in the amount of $192,325.08. Trustee Stickell seconded the motion.
Roll call vote showed Trustees Stickell, Flannery, Stuart, Karen Wilson and Jerry
The bills will be paid from the following accounts:
General $36,645.27
Garbage Fund 4,400.22
Motor Fuel Tax 4,648.08
Camden Centre 4,152.30
Special Tax Allocation I 43,303.23
Special Tax Allocation II 52,054.73
Insurance Reserve 15,821.36
Water & Sewer 31,299.89
TOTAL $192,325.08
CONSIDERATION OF A 2019 SUPPLEMENTAL MOTOR FUEL TAX RESOLUTION NO. 20-2
Finance Director Hunt stated he and Public Works Superintendent Dave Pannell discussed what bills the General Fund paid which could have been paid from Motor Fuel Tax. These bills were in the amount of $18,509.81. Motor Fuel Tax rules allow for a supplemental resolution to be filled with Illinois Department of Transportation to include the allowed expenses.
Trustee Stuart moved to pass Resolution NO. 20-2 and Trustee Jerry Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF 2020 MOTOR FUEL TAX RESOLUTION NO. 20-3
Mayor Dawson stated Mr. Hunt and Mr. Pannell have projected the village will spend approximately $520,000 on road maintenance in the year 2020. They are recommending the 2020 Resolution for maintenance of streets and roads be submitted to the IDOT in that amount.
Trustee Stuart moved to pass Resolution NO. 20-3 and submit it to the IDOT for acceptance. Trustee Karen Wilson seconded the motion. All Trustees voted “Aye”.
Motion carried.
COMMITTEE REPORTS
Mr. Seiver stated due to 9-1-1 Communication Center being established the
village signed a Bargain Impact Agreement with the Milan Dispatchers. The agreement provided a final payout for vacation leave and health insurance payments. He will be submitting approximately $3,000 in expenses for the two fulltime dispatchers covered by the contract. This will be a separate payout from tonight’s payables.
Trustee Flannery would like to know if 9-1-1 pays for their gas and electric or is it included in their rent.
Mr. Seiver stated 9-1-1 pays the village $30,000 rent annually. This covers their portion of the utility bills.
Mr. Hunt stated the Mid-American bill amount shown on the payables list is for all electricity used by the village. Street lights are paid from Motor Fuel Tax and we are expecting a 15 - 30% reduction in electricity used by the Sewer Plant since we now have solar energy helping out there.
APPOINTMENT TO THE MILAN PLANNING COMMISSION
Mayor Dawson stated Robert De Vrieze is retiring from the Milan Planning Commission. Tammy Epperson, 517 West 12th Street, has shown an interest in filling the empty spot on the Board. Mayor Dawson would like a motion to appoint Ms. Epperson to the Milan Planning Commission.
Trustee Stickell moved to appoint Ms. Epperson to the Planning Commission.
Trustee Flannery seconded the motion. All Trustees voted “Aye”.
Motion carried.
CITIZENS OPPORTUNITY TO ADDRESS THE VILLAGE BOARD
Mayor Dawson asked if anyone from the audience would like to address the Board.
No one responded.
ADJOURN
There being no further business to come before the board, Mayor Dawson asked for a motion to adjourn the meeting.
Trustee Stickell so moved and Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion carried. The meeting adjourned at 6:15 p.m.
http://www.milanil.org/docs/agenda_minutes/20200217.pdf
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