City of Rock Island Public Library Board of Trustees met April 18.
Here is the agenda provided by the board:
I. Call to Order
II. Attendance
III. Public Comment
IV. Approval of minutes
• Board of Trustees – February 21, 2023
• Nominating Committee – February 21, 2023
• Buildings & Grounds Committee – March 24, 2023
• Personnel & Policy Committee – April 12, 2023
V. Board Education
• Serving Our Public 4.0 – Chapter 4 & 5
VI. Correspondence
• Thanks to James
• Thanks to Ranesha
• Thanks to Lisa
• Thanks from Hillside Public Library
• Congratulations from Moline Public Library
• Congratulations from Silvis Public Library
• Thanks to Ranell and the Children’s Department
• Community Room Praise for Watts-Midtown
VII. Committee Reports
A) Finance – Jenni Swanson
1. *Motion to approve monthly bills for February in the amount of $261,524.65 (RC) and for March in the amount of $157,332.87 (RC).
B) Buildings and Grounds – Pat Mahar
1. Committee Meeting - Updates
C) Personnel & Policy – Debbie Freiburg
1. Quarterly Policy Review Meeting - Updates
D) Planning & Community Relations – Karen Phillips
E) Art Committee – Pat Mahar
1. Set meeting to discuss art displays
VIII. Foundation – Kathy Lelonek
1. Capital Campaign Update
2. Next Meeting – Changed to May 18, 2023, 4pm at the Downtown Library
IX. Administrator Reports
2. Director’s Reports & Statistics – updates
3. Milan Blackhawk Area Public Library District
• Decennial Committee Meeting: April 27, 3:30pm at the Southwest Library
• Next Meeting: April 27, 2023, at 4pm at the Southwest Library
X. Unfinished Business
1. South Parking Lot – updates
XI. New Business
1. * Motion to waive the Behavior Policy’s alcohol restriction regulation at the WattsMidtown Branch on Saturday, June 24th, for the Major Donor Celebration. (RC)
2. * Motion to approve the following policy updates/renewals:
a. Continuing Education
b. Disposal of Surplus Property
c. Grant Application
d. Incident Report
e. Interlibrary Loan
f. Lost or Abandoned Property
g. Public Relations
h. Telecommuting
i. Unattended Child
3. * Motion to approve the following new policies:
a. Hardship Assistance
b. Records Retention
4. * Motion to remove the Code Adam Policy and move it to the Library Disaster/Emergency Manual.
5. * Motion to approve rotating sculpture placement at the Downtown Library, in conjunction with the City CED Department and Quad City Arts.
6. * Motion to approve the Intergovernmental Agreement with Illinois Libraries Present, to continue offering monthly national author talks. (RC)
7. * Temporary Succession Plan implementation/discussion. (RC)
8. Review Bylaw Changes (Vote will Occur at the May Meeting)
XII. Information Sharing
1. Unique Management Reports
2. Librarians agree: Just say ‘no’ to book bans Article
XIII. *Executive Session – if needed
XIV. Announcements
• Next Board Meeting – May 16, 2023 at 5pm, Downtown Library
• Discussion of Staff Appreciation Day food for staff.
XV. Adjournment
*Represents a potential voting item
https://www.rigov.org/AgendaCenter/ViewFile/Agenda/_04182023-1140
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