City of Rock Island Public Library Board of Trustees met May 16.
Here is the agenda provided by the board:
I. Call to Order
II. Attendance
III. Public Comment
IV. Approval of minutes
Board of Trustees – April 18, 2023
Art Committee – May 01, 2023
V. Board Education
Serving Our Public 4.0 – Chapter 5 & 6
VI. Correspondence
VII. Committee Reports
A) Finance – Jenni Swanson
1. *Motion to approve monthly bills for April in the amount of $34,154.03 (RC).
2. Set Finance Committee meeting for July to discuss budget.
B) Buildings and Grounds – Pat Mahar
C) Personnel & Policy – Debbie Freiburg
D) Planning & Community Relations – Karen Phillips
E) Art Committee – Pat Mahar
1. May 1st Meeting Updates
a. Discussion of Policies
b. Discussion of Rotating Art at Watts-Midtown
c. Discussion of Donated Art and Potential Placement
VIII. Foundation – Kathy Lelonek
1. Capital Campaign Update
2. Next Meeting – May 18, 2023, 4pm at the Downtown Library
IX. Administrator Reports
1. Director’s Reports & Statistics – updates
Please note: Stats are not complete for April, due to the early date of the board meeting. They will be reconciled by the July meeting.
2. Milan Blackhawk Area Public Library District
Next Meeting: May 25, 2023, at 4pm at the Southwest Library
X. Unfinished Business
1. *South Parking Lot – discussion/potential voting options
a. Proceed with contract as signed; may have legal ramifications.
b. Allow for an easement with current owners.
c. Scrap the project, ask for refund for surveying and lawyer fees.
d. Others?
2. *Motion to approve Bylaw changes reviewed at the April 18, 2023, meeting.
XI. New Business
1. Swearing in reappointed Trustees:
I do solemnly swear that I will support the constitution of the United States and the constitution of the State of Illinois, and that I will faithfully discharge the duties of the office of Trustee according to the best of my ability.
2. Revise Board Committees, new appointments
3. HVAC Replacement at the Southwest Branch – Discussion
4. * Motion whether or not to keep My Neighbor Hayo: Art Inspired by the Films of Miyazaki on the shelf at the Watts-Midtown Branch, without restriction.
5. * Motion to accept the Jim Moore painting, donated by Rollie Erickson, and hang it at the Watts-Midtown Library, with provenance.
6. * Motion to approve Resolution 2023 – 01 to keep Closed Session minutes confidential.
a. This vote will happen after you come out of the planned Executive Session.
7. Discussion of April door counts document.
a. Reminder: When the hours were changed prior to opening Watts-Midtown, the Board wanted to revisit the new hours 6 months after the implementation (which was October 2022.)
b. If new hours are proposed, a vote can occur at the June meeting. If it is the Board’s prerogative to keep the current hours, please choose a month to revisit (potentially October?)
XII. Information Sharing
1. Unique Management Reports
2. Levy Confirmation Report
3. Bee There for a Reader Poster
4. Letter from Illinois State Librarian
5. Updated Board Policy List
6. Downtown Sculpture for 2023
7. Southwest Sculpture for 2023
XIII. *Executive Session –
*Motion to go into closed session for the following exception: 5 ILCS 120/2 (c) (21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. (RC)
XIV. Announcements
Next Board Meeting – June 20, 2023 at 5pm, Downtown Library
XV. Adjournment
*Represents a potential voting item
https://www.rigov.org/AgendaCenter/ViewFile/Agenda/_05162023-1164
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