City of Aledo City Council met May 1.
Here are the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building on May 01, 2023. MAYOR HAGLOCH called the meeting to order at 6:30 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, DENNIS DIXON, JAY DOHERTY, JIM HOLMES, CHRIS KOPP and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH. Alderman BARRY COOPER was excused.
Also present was NICHOLAS SEEFELD, Lieutenant, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
The media was represented by Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
Public Comment: John Sierer, the owner of property located at 104 - 108 SW 3rd Street appeared before the Committee of the Whole to address the current nuisance abatement due to the current tenant, Jamie White. Sierer reported his attorney Karl Bredberg in the process of filing a formal eviction notice with the Mercer County Circuit Court. Sierer noted he had his first court date on April 8. The Judge issued an order to have the property cleared of all exterior debris within 10 days by the tenant. An additional five days was granted and then Mr. Sierer was allowed to go onto the property and have it cleared. A dumpster was placed on the property and the following day Mr. White began to extract items that were placed in the dumpster by the property owner.
The Aledo Police Department advised Mr. Sierer that this is a civil case and advised that the property could not be removed and that the property shouldn’t be damaged. A restraining order could be filed by Mr. Sierer but that could take some time. His next court date is set for June 8 to have Mr. White evicted. DPW Blaser noted Mr. Sierer would need to verify on the language of the court order by the Judge as to the removal of the
property and to also inquire with his attorney how best to go about removing the items. Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
• Streets: Daily checks, tasks, JULIE’s, and work orders continue. Mowing has begun; Stump clean up; spray set up & demonstration to new applicators; create summer work list.
• Gas: Daily checks, tasks, JULIE’s and finals continue. Painting meter sets; work on leak survey repairs; start reading potentials on isolated services; continue digital mapping; start temp service in Knox Alley; create summer work list.
• Water: Daily checks, tasks, JULIE’s and work orders continue. Schedule HSP pipe repair at the WTP; three sewer inspections; two valve box repairs; jet sewer main on North College Ave and behind Dollar General; remove old communication equipment from the SW water tower; spray training; spray well sites; create summer work list.
• Cemetery: Two (2) funerals occurred. headstone cleaning; dirt work; foundation repair.
• DPW: PMC updates: 104 SW 3rd St - White/Sierer; Items are in the process of being removed. The City has filed a complaint to both parties and have set a May 4 hearing date. If the property has been cleaned by then we will dismiss. Other work consisted of building code update; build yearly master schedule; review seasonal applications; met with Hutchison Engineering to review survey for SE 2nd Avenue reconstruction; arbor day celebration; downtown speaker placement coordination meeting; relocated/re-spaced trash cans downtown; (there is one on every block now) Knox alley preconstruction meeting; review downtown planter boxes with Aledo Main Street; the Dollar General sewer lateral has failed under SW 4th Street. DPW spoke with the management company and they are currently scheduling the repair.
Aledo Police Department Activity Report: LT. Seefeld reported Officer Nathan Davis submitted his letter of resignation on April 15 with his last day of employment set for April 30, 2023. An exit interview was conducted by the CITY CLERK and would be available upon request by the CITY COUNCIL.
LT. reported an interview was conducted with part-time police officer applicant Jay Dunn. Mr. Dunn has completed his medical, psychological, and drug screening. Back ground and finger-printing have also been conducted by the Aledo Police Department. Mr. Dunn was introduced to the MAYOR and was noted by the LT as a good candidate and had an overall good feeling for the applicant. Dunn specialized in child sexual assault investigations before retiring from the City of Aurora Police Department.
Administrative Report: CITY CLERK Dale provided reporting for payroll and utility billing for the month of April, 2023.
CITY CLERK reported field audit work has begun in-house with the auditor’s of Carpentier, Mitchell & Goddard. City Staff anticipates the field audit portion to be conducted throughout the first week of May.
CITY CLERK reported a request for proposals for real estate listing services has been completed. The proposal is due back by June 5, 2023 at 4:00 p.m. After review of the proposals, the CITY COUNCIL will pass a resolution directing the listing with the agent selected and the resolution will need to be published after its passage. CITY ATTORNEY Walton noted to the City, utilizing this method for the sale of the municipally-owned property, the sale price may not be less than 80% of the appraised value but can be higher than the appraised value. The listings for property to be sold are located at 709- 713 SW 3rd Street and 706 NW 5th Avenue, Aledo.
Mayor’s Report: MAYOR Hagloch read a proclamation highlighting the week of May 6 as Nurse’s Week in the City of Aledo, Illinois urging all citizens to honor the registered nurses who care for all of us and celebrate their accomplishments.
MAYOR read a proclamation highlighting the month of May as Building Safety month in the City of Aledo, Illinois urging all citizens to join in Building Safety Month activities.
MAYOR reported he has been in discussions with Rex Johnson of Green Development Group, LLC and they have requested a sale price for Lot 2 Eagle Point Subdivision in the amount of $10,000.00. MAYOR also noted Advanced Rehab has also requested a sale price of $10,000.00 + fee’s for the adjoining lot on their property. A question was posed by the MAYOR if the City would want to move in this direction or review other options for a potential neighborhood vehicle pathway for discussion purposes.
Committee Report: No Report.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
CONSENT AGENDA
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN BERTRAND to approve the following consent agenda items:
• Approval of Minutes of the Regular Meeting of April 17, 2023.
• Approval of Finance Invoice Listing – AP08.
• Approval of an updated Aledo Police Department Police Officer Job Description. A Roll Call vote was recorded as follows:
YES: Bertrand, Chausse, Dixon, Doherty, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays.
MAYOR Hagloch presented plaques to outgoing Aldermen Ward I, Ila Bertrand, Alderman Ward I, Christopher Kopp, and Alderman Ward II, James Holmes. MAYOR and CITY COUNCIL thanked the Aldermen for their service to the City of Aledo as elected officials.
ADJOURNMENT OF PREVIOUS COUNCIL: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN HOLMES that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:34 P.M.
SWEARING-IN CEREMONY OF NEWLY ELECTED OFFICIALS:
CITY CLERK Dale administered the oath of office to newly elected Ward I Alderman – Andrew Weeks; Ward II Alderman – Mark Friese; Ward III Alderman – Michael Chausse and Ward IV Alderman – Dennis Dixon.
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building on May 01, 2023. MAYOR HAGLOCH called the meeting to order at 6:41 P.M. The roll was called, whereupon the following answered present:
Aldermen MICHAEL CHAUSSE, DENNIS DIXON, JAY DOHERTY, MARK FRIESE, LINDA SARABASA and ANDREW WEEKS. Mayor CHRISTOPHER HAGLOCH. Alderman BARRY COOPER was excused.
Also present was NICHOLAS SEEFELD, Lieutenant, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
The media was represented by Jim Taylor, WRMJ.
PUBLIC COMMENT: No Report.
ACTION ITEMS:
ORDINANCE NO. 13, SERIES OF 2023; AUTHORIZING ASSIGNMENT OF LEASEHOLD INTEREST IN CITY PROPERTY: (FIRST READING)
On June 1, 1967, the corporate authorities for the City of Aledo entered into a 99-year lease (“Lease”) of city owned property located at 309 N.W. 2nd Street with Aledo Development Corporation, which such Lease has subsequently been assigned over the years to various parties for operation of medical practices on the Property.
The current leaseholder of the Property, Dr. Maheen Rajput, desires to assign her interest in the Lease to the Mercer County Family Crisis Center, an Illinois not-for-profit corporation (“Assignee”) pursuant to the terms of the Lease Assignment Agreement.
A second reading to be held on Monday, May 15, 2023 at 6:30 o’clock p.m. in the City Council Chambers.
RESOLUTION NO. 11R, SERIES OF 2023; APPROVING AN AMENDMENT TO A PROFESSIONAL ENGINEERING SERVICES AGREEMENT BY HDR ENGINEERING IN THE AMOUNT OF $24,000.00:
DPW Blaser reported on October 17, 2022, the City Council approved Resolution No. 51R; Series of 2022; A Resolution Approving A Task Order for Professional Engineering Services by HDR Engineering, Inc. This task order was to perform design and bidding services for the NW 2nd Avenue Improvements project. The project design was presented to the Public Property, Streets & Sidewalk Committee on January 23, 2023 for approval. The project was advertised with a March 28 bid opening. One proposal was received from Brandt Construction Co. in the amount of $268,470.15. The project was awarded by the City Council on April 17, 2023.
HDR Engineering has submitted an amendment to the original task order to perform construction management, observation, and closeout in the amount of $24,000.00.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DIXON to approve Resolution No. 11R, Series of 2023; Approving an Amendment to a Professional Services Agreement by HDR Engineering in the amount of $24,000.00. A Roll Call vote was recorded as follows:
YES: Chausse, Dixon, Doherty, Friese, Sarabasa, and Weeks. NO: None. Motion carried. 6 yeas, 0 nays.
MOTION APPROVING THE 2023 – 2025 CITY COUNCIL COMMITTEES, CITY BOARDS, & COMMISSIONS:
Motion was made by ALDERMAN DIXON and seconded by ALDERMAN SARABASA to approve the appointment list as presented. A Roll Call vote was recorded as follows:
YES: Dixon, Doherty, Friese, Sarabasa, Weeks, and Chausse. NO: None. Motion carried. 6 yeas, 0 nays.
OLD BUSINESS: ALD. Sarabasa inquired on an update on the Art Studio to be housed in the Wallen Building. MAYOR Hagloch reported he has heard the individual who was planning to move to Aledo to assist in the studio is now not able to move. No further discussion followed.
NEW BUSINESS: No Report.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN DIXON and seconded by ALDERMAN FRIESE that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:50 P.M.
https://www.aledoil.gov/AgendaCenter/ViewFile/Minutes/_05012023-361
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