Rock Island Today

City of Rock Island Public Library Board of Trustees met Dec. 17.

Here is the agenda provided by the board:

Type of Meeting: Regularly Scheduled Board Meeting

Meeting Facilitator: Jenni Swanson

Invitees: Deborah Freiburg, Nick Hammond, Jacki Nelson, Jo Noon, Aleatha Quarles, Dr. Yolanda Grandberry Pugh, Elizabeth Russell, Eudell Watts, III; Angela Campbell, Library Director; Kayla Steffen, Business & Facilities Director; Kathy Lelonek, Foundation Director; Lisa Lockheart, Publicity & Outreach Liaison.

I. Call to Order

II. Attendance

III. Public Comment

IV. Approval of minutes

• Board of Trustees – November 19, 2024

• Art & Facilities Committee – November 19, 2024

• Personnel & Policy – December 6, 2024

V. Board Education

• iLEAD Opportunities

VI. Correspondence

• Thank You Jim

• Thank You Library Staff

VII. Committee Reports

A) Finance – Jenni Swanson

• *Motion to approve monthly bills for November in the amount of $43,423.13 (RC) • Budget updates

B) Art & Facilities – Jacki Nelson

• CDBG Bathroom Remodel – New RFP due date of January

C) Personnel & Policy – Debbie Freiburg

• Director’s Evaluation

D) Planning & Community Relations – Dr. Yolanda Grandberry Pugh

E) Technology Ad-hoc Committee – Nick Hammond

• Set meeting date for January 2025, inviting the City IT Director

VIII. Foundation Updates – Kathy Lelonek

• Next Meeting: February 13, 2025 at 4:00pm at the Downtown Library.

IX. Administrator Reports

• Director’s Report

• Statistics

• Milan Blackhawk Area Public Library District

o Next Regular Meeting – January 23, 2025 at 4pm at the Southwest Branch

X. Unfinished Business

1. Art Curation Project – Updates

XI. New Business

1. *Motion to approve the GWI increase for non-affiliated staff. (RC)

2. *Motion to relinquish $306,352.71 of the unrestricted Davis Trust donation to the Rock Island Public Library Foundation for the purpose of paying off the Watts-Midtown project debt. (RC)

3. *Motion to approve revisions to the following policies (RC):

• Behavior Policy

• Circulation Policy

• Circulation Policy Appendices

• Collection Development Policy

• Collection Development Appendices

• Meeting Room Policy

• Programming Policy

• Work Regulations Policy

4. *Motion to approve the annual non-resident fee of $128, calculated via the general mathematical formula, beginning January 1, 2025. (RC)

5. *Motion to approve the Library Director’s evaluation and any related salary/benefit changes. (Follows executive session during the open meeting) (RC)

XII. Information Sharing

• Board Contact Info & Terms

• Board Standing Committees

• Unique Management Reports

• Non-Rock Island Cardholder Usage in October

• Winter weather spotter certification – Campbell

• Library Marketing and Communications Conference — Lockheart

XIII. Executive Sessions –

*Motion enter closed session, per 5 ILCS 120/2c Exception 1, Appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the public body. (RC)

*Represents a potential voting item

*Motion to enter closed session, per 5 ILCS 120/2(c) Exception 2, Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedule for one or more classes of employees. (RC)

XIV. Announcements

• Next Board Meeting – January 21, 2025 at 5pm, Downtown Library

XV. Adjournment

https://www.rigov.org/301/Agenda-Minutes